03-25-2003 City Council Special Meeting PacketCity of Grand Island
Tuesday, March 25, 2003
Special Meeting/Study Session Packet
City Council:Mayor:
Jay Vavricek
City Administrator:
Marlan Ferguson
City Clerk:
RaNae Edwards
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7:00:00 PM
Council Chambers - City Hall
100 East First Street
Joyce Haase
Margaret Hornady
Gale Larson
Robert Meyer
Mitchell Nickerson
Don Pauly
Jackie Pielstick
Larry Seifert
Scott Walker
Fred Whitesides
City of Grand Island City Council
Call to Order
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future
Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council
action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date
will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to
speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
City of Grand Island City Council
Item -1
Discussion Concerning Contract Negotiations.
ADJOURN TO EXECUTIVE SESSION:
Discussion Concerning Contract Negotiations.
RETURN TO REGULAR SESSION:
Tuesday, March 25, 2003
Special Meeting/Study Session
City of Grand Island
Staff Contact:
City of Grand Island City Council
Item -2
#2003-87 - Approving Amendment to Purchase Agreement with
T&E Cattle Company
The Amendment to the Purchase Agreement will resolve differing interpretations of the
language in the Agreement regarding a culvert bridge, and define responsibilities for paving
a roadway across the ditch. The future roadway will be as shown in Exhibit A, with the City
responsible for the cost of the roadway between North Road and the east ditch Right of Way.
The City agrees to perform the work when the final plat is approved and the owner is ready to
begin constructing streets on the property. The property owner will be responsible for all
internal roadway costs when the Subdivision is developed.
Tuesday, March 25, 2003
Special Meeting/Study Session
City of Grand Island
Staff Contact: Steve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Approved as to Form ¤ ___________
March 21, 2003 ¤ City Attorney
R E S O L U T I O N 2003-87
WHEREAS, on January 14, 2003, by Resolution 2003-17, the City of Grand Island
approved a Purchase Agreement by and between the City and T & E Cattle Company (referred to as
"Seller" in the Purchase Agreement and Amendment) setting out the terms and conditions for the acquisition
of right-of-way along North Road, from Old Potash Highway to approximately 370 feet north of Faidley
Avenue to construct and maintain a drainage ditch as an extension to the Moore's Creek Drainway; and
WHEREAS, the agreement indicates that the City shall construct an ingress/egress "culvert
bridge" of a minimum 60 foot in width at a location determined by T & E Cattle Company for access to
their property from North Road; and
WHEREAS, due to the parties' different interpretation of such provision of the agreement, it
is necessary to more clearly define the responsibilities of each party with respect to the term "culvert bridge"
and providing a street from the east side of North Road to the west property line of T & E Cattle
Company's Remaining Property to satisfy the term "ingress/egress"; and
WHEREAS, it is recommended that the Purchase Agreement be amended to clarify such
responsibilities; and
WHEREAS, an Amendment to the Purchase Agreement has been prepared by the City
Attorney's office, and approved by T & E Cattle Company.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Amendment to the Purchase Agreement by and
between the City and T & E Cattle Company is hereby approved to clarify the responsibilities of each party
with respect to the installation of a crossing using two reinforced 48" concrete pipe culverts to satisfy the
requirements of a "culvert bridge" and paving of a roadway across the ditch to satisfy the "ingress/egress" to
the T & E Cattle Company property.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to
execute such amendment on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska on March 25, 2003.
_____________________________________
RaNae Edwards, City Clerk
Item -3
#2003-80 - Approving Bid Award for Storm Drainage Project 2002-
D-2 Along North Road between Old Potash Highway and Faidley
Avenue.
The Engineering Division of the Public Works Department advertised for bids for Storm
Drainage Project 2002-D-2, along North Road between Old Potash Highway and Faidley
Avenue on February 20, 2003. The Public Works Department, Engineering Division and the
Purchasing Division of the City Attorney’s Office reviewed all bids received on March 10,
2003. All bids received met specifications. Four bids were received and all were less than the
engineer’s estimate of $138,891.00. A summary of the bids received is attached. It is
recommended that Council award the bid to Platte Valley Construction Company of Grand
Island, Nebraska in the amount of $69,580.80. There are sufficient funds in Account No.
40033520-90013 for this project.
Tuesday, March 25, 2003
Special Meeting/Study Session
City of Grand Island
Staff Contact: Steve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Approved as to Form ¤ ___________
March 20, 2003 ¤ City Attorney
R E S O L U T I O N 2003-80
WHEREAS, the City of Grand Island invited sealed bids for Storm Drainage Project No.
2002-D-2, according to plans and specifications on file with the City Engineer; and
WHEREAS, on March 10, 2003, bids were received, opened and reviewed; and
WHEREAS, Platte Valley Construction Company of Grand Island, Nebraska, submitted a
bid in accordance with the terms of the advertisement of bids and plans and specifications and all other
statutory requirements contained therein, such bid being in the amount of $69,580.80; and
WHEREAS, Platte Valley Construction Company's bid is less than the engineer’s estimate
for such project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Platte Valley Construction Company of
Grand Island, Nebraska, in the amount of $69,580.80 for Storm Drainage Project No. 2002-D-2 is hereby
approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that a contract for such project between the City and such
contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on
behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 25, 2003.
_______________________________________
RaNae Edwards, City Clerk
Item -4
Proclamation "Mental Retardation and Developmental Disabilities
Awareness Month" March 2003
Citizens with disabilities contribute much to the quality of life in the community and state.
Greater public awareness and acceptance of people with disabilities is the goal of the
Bethphage's Grand Island program and the Mayor's Office, to create a place where all
people can explore and develop their potential, enjoy productive work, and contribute to the
life of the community. Mayor Vavricek has proclaimed the month of March, 2003 as "Mental
Retardation and Developmental Disabilities Awareness Month" and encourages citizens to
look beyond people's disabilities and focus instead upon their divers abilities and unique
contributions to our community. See attached PROCLAMATION.
Tuesday, March 25, 2003
Special Meeting/Study Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item -5
Presentation on Timberline Subdivision
Questions were raised about requirements for sanitary sewer in conjunction with the
Timberline Subdivision. This presentation will attempt to answer those questions and provide
information about the current regulations and requirements for installation and connection
of sewer lines with regard to subdivisions.
Tuesday, March 25, 2003
Special Meeting/Study Session
City of Grand Island
Staff Contact: Chad Nabity AICP, Regional Planning Director
City of Grand Island City Council
INTEROFFICE MEMORANDUM
From the
Public Works Department
Working Together for a
Better Tomorrow, Today.
DATE: March 21, 2003
TO: Honorable Mayor and City Council
FROM: Marlan Ferguson, City Administrator
RE: Extending City Services to areas annexed as an addition to the City
-------------------------------------------------------------------------------------------------------------------------------
City Staff agrees with the City Council concerning extending City sewer and water wherever possible
throughout the City. We are striving to meet Council’s goal of having City infrastructure available in all areas of
the City. We meet with potential developers of land within the existing City limits, adjacent to City limits, or
within the ETJ (Extra Territorial Jurisdiction) to ensure standards of development are met.
The City also tries to extend services so that we are ahead of development. The North Road ditch between
Old Potash Highway and the extension of Faidley Avenue is an example of were we fell behind with
infrastructure. On very few occasions will staff recommend approving a Subdivision without providing City
sewer, however, the proposed Subdivision is one of those times.
The City encourages growth adjacent to areas where City services are available. If developers are dedicating
street Right-of-Way, they are required to install City sanitary sewer and water. If City services are not
available, the developers are required to install private septic systems and water wells as well as dry sanitary
sewer and water mains. Installation of the dry sanitary sewer and water mains eliminates the difficult task of
retrofitting these neighborhoods with sanitary sewer and water in the future. In effect, by increasing
development costs, development is pushed to occur adjacent to where City services are available.
Dry sanitary sewer and water mains are not required if development is happening without the dedication of
street Right-Of-Way. Dry sewer and water mains are not required in an existing improved street Right-of-Way
because we don’t want to tear up an existing street and install mains that will not be used for quite some time. A
potential developer abandoned the idea of fully developing the proposed Twin Lakes Subdivision along East
Bismark Road because of the expense of installing private water wells and septic tank/leach field systems as well
as dry sanitary sewer and water mains. The developer and engineer reconfigured the lot layout to have lots
fronting along Bismark so they could develop a portion of the property without the expense of dry mains. The
proposed Timberline Subdivision is very similar to this type of Subdivision.
Mayor and City Council
March 20, 2003
Page 2.
Development of Timberline Subdivision along the west side of Webb Road will very closely match the existing
development on the east side. If further development occurs west of the proposed Timberline
Subdivision, street Right-of-Way will be dedicated with dry sanitary sewer and water mains installed. The
proposed Subdivision is already served by City water with a water main along the east side of Webb Road.
Because it is already served by water, the concern with separation of water wells and septic tanks goes away.
The proposed Subdivision has conservation easements that provide adequate room for the construction of an
original leach field and a replacement field. The septic tank and leach field plan has been submitted by the
developer to the Nebraska Department of Environmental Quality for approval.
Extending City sanitary sewer mains to the area will cost approximately $1,325,000 for gravity sanitary sewer
main, or $850,000 for a lift station and force main, with over 50% of the cost being the responsibility of the
City. Because of this significant cost and the fact that there are other areas open for development where City
services are available, staff recommended against annexing this area in 2002.
The proposed Subdivision addresses some critical housing needs that have been identified in the recent housing
study. Regional Planning Director Chad Nabity, Public Works Director Steve Riehle and Building Department
Director Craig Lewis have worked hard to insure the interests of the City are maintained through the layout of
this proposed Subdivision. Mr. Nabity will make a presentation at the March 25, 2003 Study Session that will
provide the history of proposed development for this area.
cc:
Item -6
Presentation by Ryan King, Central District Health Department
Regarding the West Nile Virus
Ryan King, REHS/RS, Environmental Health Supervisor with the Central District Health
Department, will be presenting on the West Nile Virus. The Virus is again expected to show
up in Grand Island this year. Topics for the presentation will include protection from
mosquitoes, mosquito control, and statistics related to the virus.
Tuesday, March 25, 2003
Special Meeting/Study Session
City of Grand Island
Staff Contact: Ryan King
City of Grand Island City Council