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02-11-2003 City Council Study Session PacketCity of Grand Island Tuesday, February 11, 2003 Study Session Packet City Council:Mayor: Jay Vavricek City Administrator: Marlan Ferguson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Joyce Haase Margaret Hornady Gale Larson Robert Meyer Mitchell Nickerson Don Pauly Jackie Pielstick Larry Seifert Scott Walker Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. City of Grand Island City Council Item C1 Presentation to Grand Island Area Habitat for Humanity Steve Thompson, Program Director for the Aluminum Association - Habitat for Humanity, will present Dana Jelinek, Executive Director of the Grand Island Area Habitat for Humanity, with a check in the amount of $50,000. This check represents a nationwide contest for grant monies from the Aluminum Association for collecting the most aluminum cans to help build homes by the Grand Island Area Habitat for Humanity. We congratulate Dana Jelinek and the Grand Island Area Habitat for Humanity on achieving their goal. Tuesday, February 11, 2003 Study Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item C2 Presentation of Public Works Annual Report. Council received copies of the Public Works Department's Annual Report in January. Public Works Director Steve Riehle will present Council with a few highlights from the report. Please see attached presentation. Tuesday, February 11, 2003 Study Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council 1 Public Works Annual Report 2001-2002Street and Transportation Solid Waste Wastewater Fleet Services Engineering Engineering Expenditures and Receipts Expenditures Personnel Services86% Capital5%Operation & Maintenance9% Receipts General Fund68% Miscellaneous2% Engineering Services30% Street and Transportation Division Responsibilities n Concrete Repair n Concrete Curb Milling n Asphalt Repair n Pothole Patching n Joint & Crack Sealing n Traffic Signal Maintenance n Traffic Sign Maintenance n Pavement Markings n Street & Alley Grading n Mowing n Street Sweeping n Storm Water Drainage n Snow Plowing n Snow Hauling n Ice Control n And, of course, anything else that needs to be done 2 Street and Transportation Division Expenditures and Receipts Expenditures Personnel Services49%Operation & Maintenance43% Capital8% Receipts Road Use Funds90% State Maintenance Contract1% Miscellaneous2%Motor Vehicle “Fee” 7% Snow Plowing 1.Emergency Routes are plowed when 2” of snow have fallen. 2.School areas are plowed after emergency routes. 3.Residential areas are plowed at 5” of snow -typically after snowfall has ceased and emergency routes are clear. 0 500 1,000 1,500 2,000 2,500 3,000 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 hrs. Snow Hauling n Downtown snow is plowed away from the curbs to the centers of the streets. n Snow-blowers are used to load the snow into dump trucks. n Snow is hauled away to snow dump areas. 0 10,000 20,000 30,000 40,000 50,000 60,000 1989/90 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 c.y. 3 Ice Control n Typically salt, sand, and calcium chlorideare used. n Spreading rates and material combinations vary according to conditions. n The Street Division has 3 salt trucks available –a 4thTruck has been ordered. n The Police Officers are our "Eyes & Ears“.GIPD generally makes the decision on the call out. The Shift Sgt notifies Street & Transportation Division. n Salt routes are generally stop sign protected streets. 0 200 400 600 800 1,000 1,200 1989/90 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 tons Fleet Services Division Fleet Services Division Expenditures and Receipts Expenditures Personnel Services46%Operation & Maintenance 51% Capital3% Receipts Gas/Diesel 28% Labor 32% Repair Parts35% Miscellaneous 5% 4 Wrecker Towing Revenues $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 96/97 97/98 98/99 99/00 00/01 01/02 Wrecker Towing Revenues Fleet Services Revenue Sources Police Dept. 17% Fire & Amb. 7% Utility & Water 18% Street Dept. 47% WWTP 6% Transfer station 2%Other 3% Wastewater Division 5 Wastewater Division Expenditures and Receipts Expenditures Operations and Maintenance17% Consulting Service 2% Plant Improvements 9% Capital3% Debt Service 21% District Construction 24% Admin Service 2% Utilities Collection1% District Const.2% Personnel Services 16% Receipts Residential User Fees35% Assessments4%Interest1% Commercial User Fees59% Misc.1% Wastewater Collection The Wastewater Collection System: n Approximately 200 miles of sewer lines. n Goal to thoroughly clean each line every 5 years. n Lines are televised to determine overall condition and identify potential problems. 2001-2002 n Sewer lines cleaned: 32.7 miles n Sewer lines TV inspected: 2.8 miles n 6 Emergency Sewer Repairs Broken Sewer to be Repaired Biosolid Injection n In the spring and fall liquid biosolids are hauled to farm ground. n The application rate is closely monitored to ensure nutrient requirements of the crop are not exceeded. n 9 million gallons of liquid biosolids were applied on more than 300 acres of farm ground in the past year. We will not be doing Biosolid Injection once the Sludge Lagoon is abandoned. 6 Plant Load n The load on the Plant was up 19 percent over last year. n Swift Beef Plant and McCain Foods are the primary industrial customers. Nearly 40 percent of the Plant loading comes from these two industries. n The Treatment Plant processes waste equivalent to a community of 100,000.Treated Water Leaving the Plant Solid Waste Division Solid Waste Division Expenditures and Receipts Expenditures Personnel Services27% Debt Service19%Operation & Maintenance 17% Capital3% License/Fees8% Debt Services (additional payment) 16% Closure/Post Closure10% Receipts Transfer-in (free days)3%Interest 2% MiscellaneousLess than 1% Haulers/Customers 95% 7 Green Site A Compost Screener was purchased this year. n Processes yard waste into compost. Benefits: n Reduce material going to landfill. n Recycle materials for reuse. n Provide compost to the public for a small fee. Landfill The Landfill site was re-permitted by NDEQ, passing a full and complete audit. The five-year Tier II Analysis for air quality/methane gas was performed. n All limits were found to be well below checkpoints. n No methane gas burning or removal is necessary at this time. Vehicle Counts By Month ANNUAL VEHICLE COUNTS BY MONTH 0 500 1000 1500 2000 2500 3000 3500 4000 OCT NOV DEC JAN FEB MAR APR MAY JUNE JULY AUG SEP Months 1995/1996 1996/1997 1997/1998 1998/1999 1999/2000 2000/2001 2001/2002 1995/1996 Vehicle Total 21,644 1996/1997 Vehicle Total 17,8361997/1998 Vehicle Total 16,654 1998/1999 Vehicle Total 18,713 1999/2000 Vehicle Total 16,9032000/2001 Vehicle Total 17,143 2001/2002 Vehicle Total 20,111 8 Public Works Annual Report 2001-2002Street and Transportation Solid Waste Wastewater Treatment Fleet Services Engineering Item C3 Review One and Six Year Street Improvement Plan. Adoption of a One and Six Year Street Improvement Program is required by State law as part of the requirements to receive approximately three million dollars of state gas tax funds each year. The One and Six Year Street Improvement Program was reviewed and approved by the Regional Planning Commission on February 5, 2003. A Public Hearing and adoption of the One and Six Year Street Improvement Program is scheduled for the February 18, 2003 Council meeting. Please see attached maps of the program. Tuesday, February 11, 2003 Study Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council South Locust Stolley to Fonner Bridges and Paving on Locust North of I-80 Gold Core Drive In PVIP Stoplight At 13th & Allen Improve Diers Ave Moore’s, Prairie & Silver Creek Flood Control Study Faidley Ave Independence Ave - 13th to Manchester Illumination Lighting At Schimmer & Wildwood Westridge Cell Improvements PVIP Cells & Drainage Downtown Improvements Wood River Diversion Channel Moore’s Creek Drain Macron Ave ½ block 2003 Construction Season Left Turn Arrows US 281 & Old Potash South Locust - Stolley to Fonner South Locust Bridges Independence Ave –13th to Manchester Downtown Improvements 2004 Construction Season US Hig h w a y 3 0 E a st Merrick C o. W e st Design for Widening Stolley to Heartland Events Center Schimmer Drive ½ Mile West of US 281 Stoplight At US Highway 281 & Wildwood Signal Detection At Stolley & Locust Design Hike/Bike Bridge Superstructure Railroad Corridor Study Moore’s Creek Drain 2005-2007 Construction Season Widening Stolley to Heartland Events Center South Locust Grading, Medians, Northbound Lanes 2007 –Surfacing new lanes Widen Stolley Park Road ¼ mile Blaine St Bridge Replacements CCC Drain To Wood River Hike/Bike Bridge Superstructure & Trail Construction Hike/Bike Trail Construction US High way 3 0 Grant t o Gre e n wic h Hike/Bike Trail Construction South Locust to Mormon Island 2008 and Beyond Construction Season Building Improvements at West Yards Widen Eddy St Underpass -5 Lanes On South End Capital Ave - US 281 to St Paul Rd Eddy St - 4th to 10th(5 Lane)Faidley Ave - ¼ mi W of US 281 To North Rd US High way 30-US 281 to City Li mits US Highway 34 - US Highway 281 to South Locust Item C4 Review of Infrastructure in The City of Grand Island Infrastructure includes such things as: Streets, Sewer, Water, Electrical Lines, Drainage, Natural Gas, Phone, Cable TV, Parks, Trails and Schools. This presentation will concentrate on the definitions and requirements for infrastructure. It will also answer the questions; Who is responsible for providing infrastructure_ and Who Pays for Infrastructure_ Tuesday, February 11, 2003 Study Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council City of Grand Island Infrastructure Development; What is it? Who Pays for it? When does the bill come due? What is Infrastructure? Streets Sewer Mains Water Mains Electricity Generation and Distribution Natural Gas, Phone, Cable TV, and Broadband Storm Sewer/Drainage Parks, Trails and Landscaping Schools Other Terminology Right of Way (ROW) Easement n Utility (electric, sewer, water, gas, phone, cable, broadband) n Trail n Ingress/Egress n Drainage License Agreement Subdivision Agreement Right of Way (ROW) A strip of land acquired by reservation, dedication, purchase, or condemnation and intended to be occupied by a street, trail, water line, sanitary sewer, drainage way, and/or other public utilities or facilities. Right of Way is owned by a governmental/quasi- governmental entity. Easement Authorization by a property owner for the use by another person or entity of a designated part of his or her property for a specified use. In Grand Island utility, trail, ingress/egress and drainage easements are typical. Ownership of the property does not change when an easement is acquired just the rights to use the property. License Agreement An agreement by the City to allow a property owner to infringe on an easement or Right of Way controlled by the City. License agreements are approved administratively with an appeal of the administrative decision to the City Council. Subdivision Agreement An agreement between a person/entity (including subsequent owners) subdividing property and the City defining the responsibilities of each party with regard to; the provision or improvement of infrastructure; the installation of sidewalks; access to the property; and adherence to flood plain and landscaping regulations. General Responsibilities Property Owners n Initial installation of Streets, Neighborhood Water and Sewer, and Drainage to minimum standards. n Maintenance of service lines, driveways and private streets, sewer, and water lines. n Keep encroachments out of Right of Way and Easements n Maintenance of property within the ROW between the edge of the street property line. n Installation and maintenance of sidewalks. The initial infrastructure in a subdivision is typically paid for by the developer. They are required to serve every lot with sewer, water and streets. Electric, Gas, Telephone, and Cable TV typically are installed by the utility at little or no cost to the developer if such services are available to the subdivision. Drainage on, between or across private property is typically the responsibility of the property owner. Service lines from the property to the mains, driveways, private streets, private water lines and private sewer lines are maintained by the property owner or property owners association. Property owners are required to install and maintain sidewalks in accordance with the subdivision agreements or city council action. General Responsibilities City n Maintenance of public streets, sewer, water, storm sewer and electrical lines n Maintenance and expansion of pumping, treatment, and generation facilities. n Acquisition, construction and maintenance of Parks and Trails n Costs associated with oversized streets, sewer, and water lines. The City is responsible for the maintenance, upkeep and replacement of public facilities, mains, streets and drainage. This is paid for by gas tax refunds, federal highway dollars, utility rates, and property/sales taxes. The City is responsible for protecting ROW and easements from encroachment. Parks and Trails are amenities provided to the citizens and visitors at the expense of the taxpayer. The City typically pays for acquisition construction and maintenance of these facilities with property/sales taxes. The City typically pays for the cost to oversize sewer mains, water mains or streets. Oversizing is building larger than necessary to serve the current development so that capacity is available for future development. The money for oversizing typically comes from utility rate payers and property/sales taxes. Water Service Sewer Service Sewer Force Main Water Trunkline Neighborhood SewerNeighborhood Water Street ROW Alley ROWEasement Vacated ROW Conventional Sidewalk Curb Sidewalk 80’ ROW 80’ ROW60’ ROW80’ ROW Streets Public Streets n Existing w Up to Standards w Sub-Standard n New Private Streets Paving Districts Sewer Public Sewer Mains n Trunkline Mains n Neighborhood Mains Private Sewer Mains Service Lines Private Sewer Systems n Septic Systems n Lagoons Sewer Districts n Assessment n Tap Water Public Water Mains n Transmission Mains n Neighborhood Mains Private Water Mains n Neighborhood Mains Private Service Lines Water Service Districts n Assessment n Tap Electric Generation Distribution Lines n Underground n Overhead Service Lines n Underground n Overhead Streetlights Other Utilities Natural Gas Telephone Cable TV Broadband Data Drainage Public Drainage Systems Private Drainage Systems Storm Sewer Districts Parks, Trails and Landscaping Neighborhood Parks Landscaping for Business Improvement Districts along with street projects Regional Parks Trail Systems Schools Public Schools