02-04-2003 City Council Regular Meeting PacketCity of Grand Island
Tuesday, February 04, 2003
Council Session Packet
City Council:Mayor:
Jay Vavricek
City Administrator:
Marlan Ferguson
City Clerk:
RaNae Edwards
T
u
7:00:00 PM
Council Chambers - City Hall
100 East First Street
Joyce Haase
Margaret Hornady
Gale Larson
Robert Meyer
Mitchell Nickerson
Don Pauly
Jackie Pielstick
Larry Seifert
Scott Walker
Fred Whitesides
City of Grand Island City Council
Call to Order
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for Future
Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council
action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date
will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to
speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking.
/Father Francis Curran, Blessed Sacrament Catholic Church, 518
West State Street
City of Grand Island City Council
Item C1
Proclamation "Random Acts of Kindness Week" February 2-8,
2003
Random Acts of Kindness Program was created as a counterbalance to random acts of
violence and has a goal of revising the tide of anger and violence in our society by increasing
self esteem, and because the local efforts are known as the Acts of Kindness Ladies with over
60 individuals currently active. The Mayor has proclaimed February 2-8, 2003 as "Random
Acts of Kindness Week". See attached PROCLAMATION.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
THE OFFICE OF THE MAYOR
City of Grand Island
State of Nebraska
PROCLAMATION
WHEREAS, the Random Acts of Kindness program was created as a
counterbalance to random acts of violence; and
WHEREAS, Random Acts of Kindness are those considerate things that are
done for no reason; and
WHEREAS, the goal is to reverse the tide of anger and violence in our
society by increasing self-esteem and deepening our connection through the practice of simple, day-to-day kindness
to our fellow humankind; and
WHEREAS, over 300 towns, 400 churches, 100 libraries, 100 national
service organizations and 75 youth organizations have begun
programs of Random Acts; and
WHEREAS, Random Acts of Kindness Week is celebrated by millions of people across the United States and in parts of Canada,
Scotland, England, and Australia; and
WHEREAS, the Random Acts of Kindness program began in Grand Island
in August 1997 with 60 individuals currently active; and
WHEREAS, the local efforts are known as the ACTS OF KINDNESS
LADIES.
NOW, THEREFORE, I, Jay Vavricek, Mayor of Grand Island, Nebraska, do
hereby proclaim the week of February 2 – 8, 2003 as
Random Acts of Kindness Week
in the City of Grand Island and urge all citizens to take due
note of the observance.
IN WITNESS WHEREOF, I ha ve hereunto set my hand and
caused the Great Seal of the City of Grand Island to be affixed this fourth day of February in the year of our Lord two
thousand and three.
_____________________________________________
Mayor of Grand Island, Nebraska Attest: _____________________________________________ RaNae Edwards, City Clerk
Item C2
Presentation by LeAnne Doose, Public Information Officer
Public Information Officer LeAnne Doose will update and briefly explain to the Mayor and
Council, duties and activities associated with the Public Information Office. It is the goal of
the Mayor to have updates periodically from all departments to inform the Council and the
public of activities and responsibilities for each office.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item G1
Receipt of Official Document - Civil Service Minutes of January
13, 2003
Receipt of Official Document - Civil Service Minutes of January 13, 2003. See attached
MINUTES.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: Brenda Sutherland
City of Grand Island City Council
City Of Human Resources
GRAND ISLAND Working Together for a
Better Tomorrow. Today.
MINUTES
CIVIL SERVICE COMMISSION
January 13, 2003
Roll Call: Members Present: Burns, Leeper and Hilligas
Members Absent: None
Also Present: Kyle Hetrick, Police Chief; Peter Kortum, Police Captain; Kerry
Mehlin, Police Sergeant; Curt Rohling, Division Fire Chief; and
Brenda Sutherland, HR Director
Leeper called the meeting to order at 8:35 a.m.
Notice of the meeting was published in the January 9, 2003, edition of the Grand Island Independent.
Hilligas moved to approve the minutes of the November 7, 2002, meeting. Burns seconded the motion,
which carried unanimously upon roll call vote.
The Commission reviewed the list of candidates for testing for Emergency Medical Services Division
Chief. Hilligas moved to certify as eligible the one candidate, namely Terrence Leslie, who met
application standards. Burns seconded the motion, which passed unanimously upon roll call vote.
The Commission heard a discussion regarding testing for Police Sergeant and Police Captain. Chief
Hetrick suggested Human Resources Department and Police Department work together to ascertain
information on tests that would provide multiple phases such as written, assessment and interviewing
rather, than just a stand-alone written exam. The Commission and both departments expressed the
desire to research available exam procedures and proceed with testing for promotions when those
exam procedures are in place.
There being no further business, Hilligas moved to adjourn the meeting at 9:20 a.m. Burns seconded the
motion, which carried unanimously upon roll call vote.
Respectfully submitted,
Al Satterly
Secretary Designee Approved by Civil Service Commission: 1/29/03
Civil Service Commission Copies of approved Minutes to: City Clerk
Item G2
Approving Minutes of January 28, 2003 City Council Regular
Meeting
The Minutes of January 28, 2003 City Council Regular Meeting are submitted for approval.
See attached MINUTES.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
OFFICIAL PROCEEDINGS
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
January 28, 2003
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on January 28, 2003. Notice of the meeting was given in the Grand Island Independent on
January 22, 2003.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were
present: Counc ilmembers Meyer, Whitesides, Pielstick, Larson, Nickerson, Seifert, Pauly,
Walker and Haase. Councilmember Hornady was absent. The following City Officials were
present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Public Works
Director Steve Riehle, City Attorney Doug Walker and Finance Director David Springer.
PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Pastor Cheryl
Lamb, First Presbyterian Church, 2103 West Anna Street.
RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on
agenda items.
PRESENTATIONS AND PROCLAMATIONS:
“It’s About Kids!” Presentation by Liz Stinson. Youth Leadership Tomorrow, "Its About Kids!"
asset was presented by Liz Stinson.
ADJOURN TO BOARD OF EQUALIZATION: Motion by Pielstick, second by Walker, carried
unanimously to adjourn to the Board of Equalization.
#2003-BE-1 – Determining Benefits for Sidewalk District 1, 2002. Motion by Pielstick, second
by Whitesides, to approve Resolution #2003-BE-1, carried unanimously.
#2003-BE-2 – Determining Benefits for Street Improvement District #1234, Juergen Road in the
Platte Valley Industrial Park. Motion by Pielstick, second by Whitesides, to approve Resolution
#2003-BE-2, carried unanimously.
RETURN TO REGULAR SESSION: Motion by Whitesides, second by Haase, carried
unanimously to return to Regular Session.
PUBLIC HEARINGS:
Page 2, City Council Regular Meeting, January 28, 2003
Public Hearing on Acquisition of Right of Way from Indianhead Golf Club, L.L.C. Located on
North Road in the SE1/4 of Section 26-11-10. Steve Riehle, Public Works Director reported that
a public hearing and council approval was required for all right-of-way acquisitions. Dedication
of a 40' wide right-of-way strip adjacent to North Road was overlooked when the Indianhead
Seventh Subdivision was platted and approved. Holding a public hearing and approving the
acquisition of this right-of-way would remedy the oversight during the platting process. No
public testimony was heard.
ORDINANCES:
Councilmember Pielstick moved that the statutory rules requiring ordinances to be read by title
on three different days be suspended and that ordinances numbered:
#8791 - Consideration of Assessments for Sidewalk District 1, 2002
#8792 – Consideration of Assessments for Street Improvement District #1234, Juergen
Road in the Platte Valley Industrial Park
#8793 – Consideration of Amendment to Chapter 13 of the Grand Island City Code
Relative to Downtown Improvement and Parking District Annual Tax
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on their first reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage. Councilmember
Seifert seconded the motion. Upon roll call vote, all voted aye. Motion adopted.
Mayor: Is there any one in the audience interested in these ordinances? No public testimony was
heard.
City Clerk: Ordinances #8791, #8792, and #8793 on first reading. All those in favor of the
passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
City Clerk: Ordinances #8791, #8792, and #8793 on final passage. All those in favor of the
passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinances
#8791, #8792, and #8793 are declared to be lawfully passed and adopted upon publication as
required by law.
CONSENT AGENDA: Motion by Whitesides, second by Larson, carried unanimously to
approve the Consent Agenda.
Receipt of Official Document – Civil Service Minutes of November 7, 2002.
Approving Minutes of January 14, 2003 City Council Regular Meeting.
Page 3, City Council Regular Meeting, January 28, 2003
#2003-22 – Approving Acquisition of Right of Way From Indianhead Golf Club, L.L.C.,
Located on North Road in the SE1/4 of Section 26-11-10.
#2003-23 – Approving Certificate of Final Completion for Sanitary Sewer District #499, Platte
Valley Indus trial Park.
#2003-24 – Approving Agricultural Deferral of Assessments in Sanitary Sewer District #499 and
Street Improvement District #1234. (Louis and Virginia Graham)
#2003-25 – Approving Certificate of Final Completion for Electrical System Improvements at
the Wastewater Treatment Plant.
#2003-26 – Approving Certificate of Compliance with the Nebraska Department of Roads for
Maintenance Agreement 12 for the Previous Calendar Year.
#2003-27 – Approving Renewal of Maintenance Agreement No., 12 with the State of Nebraska
Department of Roads.
#2003-28 – Approving Bid Award for One (1) Minimum 44, 000 GVW Dump Truck for the
Street Division, Public Works Department with Nebraska Truck Center of Grand Island,
Nebraska in an Amount of $60,886.00.
#2003-29 – Approving Bid Award for One (1) Minimum 26,000 GVW Salt/Sand Truck for the
Street Division, Public Works Department with Nebraska Truck Center of Grand Island,
Nebraska in an Amount of $52,143.00.
#2003-30 – Approving Bid Award for Street Sweeper for the Street Division, Public Works
Department with EDM Equipment Company of Lincoln, Nebraska in an Amount of
$110,607.00.
#2003-31 – Approving Bid Award for One Utility Tractor for the Street Division, Public Works
Department with Fairbanks Grand Island of Grand Island, Nebraska in an Amount of
$40,950.00.
#2003-32 – Approving Grant Application to the US Department of Justice on Behalf of the
Crisis Center for Safe Haven.
#2003-33 – Approving Continuation of Confidentiality Agreement for Electric Generation –
MEAN/HU Project.
#2003-34 – Approving Change Order #3 for General Contract Work – Burdick Station GT-2 and
GT-3 Combustion Turbine Project with The Industrial Company of Steamboat Springs, Colorado
for an Increase of $325,537.00 and Modified Contract Amount of $12,312,050.42.
Councilmember Pielstick voted no.
#2003-35 – Approving Agreement for Grant Funding for Exercise Equipment – Fire Department.
Page 4, City Council Regular Meeting, January 28, 2003
#2003-36 – Approving Renewal of Contract with Fonner Park Relative to Stand-By Ambulance.
#2003-37 – Approving Support for Establishing a Base for the Nebraska Army National Guard
Apache Helicopter Unit. Mayor Vavricek explained the importance of this issue and that on
February 13, 2003 the National Guard would be in Grand Island to receive the City’s proposal. It
was mentioned that possibly by the first week of March the National Guard would have a
decision made.
REQUESTS AND REFERRALS:
Approving Referral of One and Six Year Street Improvement Plan to the Regional Planning
Commission. Steve Riehle, Public Works Director reported that adoption of a One and Six Year
Street Improvement Program was required by State law as part of the requirements to receive
approximately three million dollars of state gas tax funds each year.
Mr. Riehle stated one major project for the year 2003 construction season related to the
improvements on South Locust Street. The improvements from Highway 34 to Stolley Park
Road had been completed and were now preparing for improvements between Stolley Park Road
and Fonner Park Road. This project included concrete patching, concrete driveways, asphalt
resurfacing, roadway and pedestrian lighting, storm drainage, sidewalks and landscaping.
Construction for the Wood River Floodway project would be completed this year. Other roadway
improvements in 2003 included right-of-way acquisition and commencement of roadway
construction for Independence Avenue, and the paving of Gold Core Road (1 mile) in the Platte
Valley Industrial Park.
The Nebraska Department of Roads was building the Locust Street I-80 interchange, with
completion scheduled in 2004. Some significant projects beyond the 2003 construction season
included the widening of Stolley Park Road from Locust Street to the Fonner Park Events Center
entrance, and the continuation of various segments of the Hiker/Biker trail construction. Also
planned during this period was the construction of two northbound bridges on Locust Street over
the Platte River channels, and the commencement of roadway construction for the northbound
lanes of Locust Street between the I-80 interchange and the south city limits. The continuation of
the four-lane roadway construction on East Highway 30 from Stuhr Road to the Merrick County
line was scheduled for 2004 or 2005.
Motion by Larson, second by Walker, to refer the One and Six Year Street Improvement
Program to the Regional Planning Commission for their review at their February 5, 2003
meeting. Unanimously approved.
Request of Gary Smith to Amend Subdivision Agreement for Lot 2, Clark Brothers Subdivision
by Eliminating Requirement to Connect to Public Water and Sanitary Sewer. Steve Riehle,
Public Works Director reported that when the area was subdivided, the Subdivision was platted
per the design of the subdivider, and infrastructure hookups were agreed to by all parties. Gary
Smith had requested that the City amend the Subdivision agreement to allow them to build upon
lot number 2 without hooking to City water and sewer main.
Page 5, City Council Regular Meeting, January 28, 2003
In 1996, Council made the extension of water and sewer systems to all areas of the City one of
its primary goals. The City had made a focused effort to meet that goal over the last seven years,
spending substantial monies for system extensions. This request was in opposition to the
Council’s intent to have municipal water and sewer service to all properties in the City. Public
Works, Utilities and Building Departments recommend that Council deny the request.
Mr. Riehle state that if the request was denied, the Subdivision agreement stands as is. If the
request were approved, staff would bring an amendment to the Subdivision forward for Council's
consideration at the next Council meeting.
Motion by Seifert, second by Whitesides, to approve this request. A lengthy discussion was held
concerning connecting to City water and sewer. The cost for Mr. Smith to connect was
approximately $36,000. Council discussed extending the current agreement for 5 years. John
Amick, 410 Amick Avenue, Doniphan representing Gary Smith spoke in support.
Councilmember Seifert offered a friendly amendment to inc lude a 5-year extension to the
subdivision agreement to hook up to City sanitary sewer and water. Councilmember Whitesides
agreed to the amendment. Gary Smith stated he approved with the amended motion.
Upon roll call vote, Councilmembers Whitesides, Larson, Nickerson, Seifert, Pauly, Walker and
Haase voted yes. Councilmembers Meyer and Pielstick voted no. Motion adopted.
RESOLUTIONS:
#2003-38 – Approving Change of City Council Meeting Dates for the Months of February and
March 2003. City Administrator Marlan Ferguson reported that on January 14, 2003, City
Council approved Resolution #2003-21 setting the City Council meeting dates for 2003. The
February and March Regular Meetings were scheduled for the 11th and 25th for both months and
the Study Sessions were scheduled for the 4th and 18th for both months. It had been
recommended that the following changes be made to the City Council meeting schedule:
February 4, 2003 - Regular Meeting
February 11, 2003 - Study Session
February 18, 2003 - Regular Meeting
February 25, 2003 – Cancelled
March 4, 2003 - Regular Meeting
March 11, 2003 – Cancelled
March 18, 2003 - Regular Meeting
March 25, 2003 - Study Session
This would allow Council members and staff to attend the League of Nebraska Municipalities
Midwinter Conference on February 24th & 25th and the Chamber Banquet on the evening of
February 25th. This would also allow Council members to attend the National League of Cities
Congressional Conference in Washington, D.C. on March 11th.
Motion by Seifert, second by Whitesides. Unanimously approved.
Page 6, City Council Regular Meeting, January 28, 2003
PAYMENT OF CLAIMS:
Motion by Whitesides, second by Haase, carried unanimously to approve the Claims for the
period of January 15, 2003 through January 28, 2003, for a total amount of $2,755,141.36.
ADJOURNMENT: The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
RaNae Edwards
City Clerk
Item G3
#2003-39 - Approving Change Order No. 4 to the Contract with
The Diamond Engineering Company for Street Improvement
District 1221, South Locust Street from US Highway 34 to Stolley
Park Road
The construction contract was awarded to The Diamond Engineering Company, Grand
Island Nebraska, on November 21, 2000. Any change orders to the contract must be
approved by the Council. The Public Works Department has prepared Change Order #4 to
make changes to the project. A description of each change is attached.
Original Contract: $4,996,117.60
Current Contract with Change Orders 1, 2, and 3: $5,166,064.86
Change Order 4: $21,916.84
Revised Contract Price:$5,187,981.70
It is recommended that Council pass a Resolution authorizing the Mayor to execute the
Change Order. Sufficient funds are available in Account No. 40033530-90056.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: Steve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
City of Grand Island CHANGE ORDER NO. 4
Street Improvement District 1221, South Locust Street
US Highway 34 to Stolley Park Road Date of Issuance: February 4, 2003
New Bid
Item No.
344 #8 Grounding Conductor. Required for traffic signal
wiring, no quantity on bid tab. 470 L.F. @ $0.75 Add $352.50
345 12" Cap, M.J., With Set Screw Ring. Required for
water removals as per city specifications. 6 EA @ $225.00 Add $1,350.00
346 6" Cap, M.J., With Set Screw Ring. Required for water
removals as per city specifications. 1 EA @ $100.00 Add $100.00
347 4" Restrained Plug, M.J.. Required for phased
construction of 4" services. 2 EA @ $100.00 Add $200.00
348 4" Retainer Gland, M.J.. Required for new 4" water
services. 4 EA @ $70.00 Add $280.00
349 Remove Existing Structure at 132+93, Rt. 330'. 1 L.S. @ $325.00 Add $325.00
350 Change Median/Island South of Stolley Park. 1 L.S. @ $2,476.50 Add $2,476.50
351 Restock unused CMP. 1 L.S. @ $572.75 Add $572.75
352 Restock 12" Gate Valve, M.J. 1 EA@ $153.79 Add $153.79
353 Rout and seal McDermott and Miller parking lot.
Additional area required for bridge construction. 1 L.S. @ $2,725.00 Add $2,725.00
354 Modular Block Landscape Wall. 404 S.F. @ $27.50 Add $11,110.00
355 Provide Brick Pavers to the city (Material). 159 S.F. @ $3.90 Add $620.10
356 Additional Irrigation System Heads. 24 EA @ $45.00 Add $1,080.00
357 Additional Weed Mat. 645 S.F. @ $0.40 Add $258.00
358 Additional Border 108 LF @ $2.90 Add $313.20
Approved as to Form ¤ ___________
January 30, 2003 ¤ City Attorney
R E S O L U T I O N 2003-39
WHEREAS, on November 21, 2000, by Resolution 2000-355, the City Council for the
City of Grand Island awarded the bid for the construction of Street Improvement District No. 1221 to The
Diamond Engineering Company of Grand Island, Nebraska; and
WHEREAS, it has been determined that modifications to the work to be performed by The
Diamond Engineering Company are necessary; and
WHEREAS, such modifications have been incorporated into Change Order No. 4; and
WHEREAS, the result of such modifications for this project will increase the contract
amount by $21,916.84, for a revised contract amount of $5,187,981.70.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and
directed to execute Change Order No. 4, between the City of Grand Island and The Diamond Engineering
Company to provide the following modifications:
Amount
Add #8 Grounding conductor......................................................................................................352.50
Add 12" cap, M.J., w/ set screw ring.........................................................................................1,350.00
Add 6" cap, M.J., w/ set screw ring ............................................................................................100.00
Add 4" restrained plug, M.J.........................................................................................................200.00
Add 4" retainer gland, M.J..........................................................................................................280.00
Remove existing structure at 132+93, Rt. 330'..............................................................................325.00
Change median/island south of Stolley Park Road ........................................................................2,476.50
Restock unused CMP .................................................................................................................572.75
Restock 12" gate valve, M.J........................................................................................................153.79
Rout and seal McDermott and Miller parking lot ..........................................................................2,725.00
Modular block landscape wall..................................................................................................11,110.00
Provide brick pavers to the city (material).....................................................................................620.10
Additional irrigation system heads ..............................................................................................1,080.00
Additional weed mat...................................................................................................................258.00
Additional border .......................................................................................................................313.20
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 4, 2003.
_______________________________________
RaNae Edwards, City Clerk
Item G4
#2003-40 - Approving Bid Award for a Commercial 126 Inch Cut
Rotary Turf Mower
The Park and Recreation Department, Maintenance Division, has submitted a request for
awarding a bid for the purchase of a commercial 126 inch cut rotary turf mower. Two bids
were received ranging from $32,991.00 to $34,775. The low bid was submitted by Sun Turf,
Inc. of Omaha, NE in the amount of $32,991.00. Funds available for the project totaled
$35,500.00. Because of factory incentives, Sun Turf Inc. lowered their price to $32,500.00.
There are sufficient funds for this purchase in account numbers 10044403-85615 and
51040001-85615. It is recommended that the bid be awarded to Sun Turf Inc. of Omaha, NE
in the amount of $32,500.00. See attached RESOLUTION.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: Steve Paustian
City of Grand Island City Council
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Dale M. Shotkoski, Assistant City Attorney
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: January 28, 2003
FOR: Commercial 126” Cut Rotary Turf Mower
DEPARTMENT: Parks & Recreation
ENGINEER’S ESTIMATE: $32,500.00
FUND/ACCOUNT: 10044403-85615
PUBLICATION DATE: January 17, 2003
NO. POTENTIAL BIDDERS:
SUMMARY
Bidder: Sun Turf, Inc. Midwest Turf & Irrigation
Omaha, NE Omaha, NE
Exceptions: NONE NOTED
Bid Price: $32,991.00 $34,775.00
cc: Steve Paustian, Parks & Recreation Director
Gregg Bostelman, Park Maintenance Superintendent
RaNae Edwards, City Clerk
Dale Shotkoski, Purchasing Agent
Laura Berthelsen, Legal Assistant
P798
Approved as to Form ¤ ___________
January 30, 2003 ¤ City Attorney
R E S O L U T I O N 2003-40
WHEREAS, the City of Grand Island invited sealed bids for one (1) new commercial 126"
cut rotary turf mower, according to plans and specifications on file with the Parks Maintenance Division of
the Parks & Recreation Department; and
WHEREAS, on January 28, 2003, bids were received, opened and reviewed; and
WHEREAS, Sun Turf, Inc. of Omaha, Nebraska, submitted a bid in accordance with the
terms of the advertisement of bids and plans and specifications and all other statutory requirements
contained therein, such bid being in the amount of $32,991.00; and
WHEREAS, due to factor incentives, Sun Turf, Inc.'s bid was further lowered to the
amount of $32,500.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the adjusted bid of Sun Turf, Inc. of Omaha,
Nebraska, in the amount of $32,500 for one new commercial 126" cut rotary turf mower is hereby
approved as the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 4, 2003.
_______________________________________
RaNae Edwards, City Clerk
Item G5
#2003-41 - Approving Bid Award for Burdick Oil Skid and
Transformer Sprinklers
Background:
The Department’s Boiler and Machinery Insurance carrier, Factory Mutual, annually
inspects utility facilities to ensure compliance with fire safety regulations and also provide
recommendations for decreasing exposure to fire related damage. Because of the increasing
use of the Burdick Station, Factory Mutual recommends that fire sprinkler systems be added
to the generator transformers and fuel oil pumping equipment, along with additional fire
detection systems at the boilers. The Utilities Department Engineering Staff developed
specifications for these systems and issued them in accordance with City procurement
policies. These specifications include the engineering, equipment, labor, licensing, permits
and materials necessary for a complete fire protection system.
Discussion:
Specifications to add boiler burner heat detection, and fuel oil skid and transformer sprinkler
systems were issued for bid and responses were received from the following bidders. The
engineer’s estimate for this project was $80,000.
Bidder - 1) Nebraska Fire Sprinkler Corporation from Alda, NE: $ 55,287.00 2)Simplex
Grinnell LP from Omaha, NE: $94,800.00
Recommendation:
Department staff reviewed the bids for compliance with the City’s detailed specifications. All
bids were considered technically compliant. It is the recommendation of the Utilities
Department that Nebraska Fire Sprinkler Corporation from Alda, NE, the lowest compliant
bid, be awarded the contract for this work in the amount of $55,287.00.
Fiscal Effects:
Expenditure of $55,287 from Enterprise 520. There are sufficient funds available. This
project is included in the '02-'03 Electric Department Budget.
Alternatives:
None recommended. See attached RESOLUTION.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: Gary R. Mader; Dale Shotkoski
City of Grand Island City Council
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Dale M. Shotkoski, Assistant City Attorney
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: January 23, 2003
FOR: Burdick Oil Skid and Transformer Sprinklers
DEPARTMENT: Utilities/PGS
ENGINEER’S ESTIMATE: $80,000.00
FUND/ACCOUNT: E520
PUBLICATION DATE: January 2, 2003
NO. POTENTIAL BIDDERS:
SUMMARY
Bidder: Nebraska Fire Sprinkler Simplex Grinnell
Alda, NE Omaha, NE
Bid Security: Universal Surety Company Federal Insurance Company
Exceptions: NONE NONE
Bid Price: $55,287.00 $94,800.00
cc: Gary Mader, Utilities Director
Tim Luchsinger, Assistant Utilities Director
RaNae Edwards, City Clerk
Dale Shotkoski, Purchasing Agent
Laura Berthelsen, Legal Assistant
P797
Approved as to Form ¤ ___________
January 30, 2003 ¤ City Attorney
R E S O L U T I O N 2003-41
WHEREAS, the City of Grand Island invited sealed bids for Burdick Oil Skid and
Transformer Sprinklers, according to plans and specifications on file at the Platte Generating Station; and
WHEREAS, on January 23, 2003, bids were received, opened and reviewed; and
WHEREAS, Nebraska Fire Sprinkler Corporation of Alda, Nebraska, submitted a bid in
accordance with the terms of the advertisement of bids and plans and specifications and all other statutory
requirements contained therein, such bid being in the amount of $55,287.00; and
WHEREAS, Nebraska Fire Sprinkler Corporation's bid is less than the engineer's estimate
for such equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Nebraska Fire Sprinkler Corporation of
Alda, Nebraska, in the amount of $55,287 for Burdick oil skid and transformer sprinklers is hereby
approved as the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 4, 2003.
_______________________________________
RaNae Edwards, City Clerk
Item G6
#2003-42 - Approving Bid Award for Electrical Circuit Breakers
Background:
Most of the Electric Department's oil circuit breakers are at least 30 years old. Since the
circuit breakers were first installed, the City's electric demand has tripled. With the system
expansions required to satisfy the increased electric demand, in both City facilities and the
regional grid, many circuit breakers are now or will shortly be undersized.
The Department did an extensive investigation to determine if the existing breakers could be
upgraded to handle the increased loading. One of the major problems was that the type of
breakers purchased 30 years ago have been out of production for about 15 years. The
breaker manufacturers responded that they were not able to increase the electrical ratings.
The existing breakers have been kept functional by cannibalizing used units.
Additionally, the EPA has recently passed new regulation requiring the development of Spill
Prevention Control and Countermeasures (SPCC) plans for oil filled equipment; such plans
require installation of secondary containment facilities; dikes, retaining walls, oil separators,
drainage plans, facility inspections, etc.
Because of the inability to upgrade existing breakers, the obsolescence and lack of spare parts
availability, and the EPA pending regulation, planning for breaker replacement was begun a
year ago. The '02-'03 Electric Budget includes $4,600,000 to replace all but two of the
existing oil circuit breakers. In November '02, the engineering firm of DeWild Grant Reckert
& Associates (DGR) was hired to do detailed design and prepare detailed specifications for
the replacement breakers.
Discussion:
Three types of circuit breakers are recommended for purchase; 123,000 volt (123kV), 15,000
volt (15kV) 1200 amp, and 15,000 volt (15kV) 3000 amp. DGR prepared specifications for
replacement circuit breakers. The specifications were advertised and bids received in
accordance with the City Purchasing Code. Bids were opened on January 14, 2003. Five
firms submitted bids, but not all bid on each breaker type. The bids are tabulated below:
Item #1 (35)- 123kV Breakers - Cresent Supply, Omaha, NE: No Bid. Mitsubishi,
Warrendale, PA: $1,777,349.70. Power Delivery Systems, Ralston, NE: $1,798,332.50.
Siemens T&D, Jackson MS: $1,733,287.50. Alstom T&D, Charleroi, PA: $1,695,400.00.
Item #2 (37)- 15kV Breakers - 1200 amp - Cresent Supply, Omaha, NE: $546,175.50.
Mitsubishi, Warrendale, PA: No Bid. Power Delivery Systems, Ralston, NE: $556,004.18.
Tuesday, February 04, 2003
Council Session
City of Grand Island
City of Grand Island City Council
Power Delivery Systems, Ralston, NE (Alternate):$449,059.38. Siemens T&D, Jackson, MS:
$569,689.00. Alstom T&D, Charleroi, PA: $391,387.50.
Item #3 (5) 15kV Breakers - 3000 amp - Cresent Supply, Omaha, NE: $138,802.15.
Mitsubishi, Warrendale, PA: No Bid. Power Delivery Systems, Ralston, NE: $182,248.15.
Siemens T&D, Jackson, MS: No Bid. Alstom T&D, Charleroi, PA: $116,085.00.
123kV Breakers: Four firms bid on the 123kV circuit breakers. The bids are all within
about 6% of each other. The products offered by the two "as read" low bidders, Siemens and
Alstom, do not meet the specifications for the contact operating mechanism and SF6 tank
design. After an extensive investigation into the operating experiences of other users, DGR
recommends that the bid not be awarded to either of the non-compliant bidders. Mitsubishi
Electric is the low compliant bidder and received favorable references. DGR recommends the
123kV circuit breakers be awarded to Mitsubishi Electric. The Utilities Department concurs
in that recommendation.
15kV Breakers:
Two of the circuit breakers types are rated for 15kV, for which Alstom T&D is low bidder, by
a wide margin. The 15kV breakers offered by Alstom T&D complied with specifications.
DGR recommends award to Alstom T&D. The Utilities Departments concurs.
Recommendation:
It is the recommendation of the Utilities Department that the contract for 123kV breakers be
awarded to Mitsubshi of Warren, PA in the amount of $1,777,349.70, and that the 15kV-
1200 amp and 15kV-3000 amp breakers be awarded to Alstom T&D of Charleroi, PA in the
amount of $391,387.50 and $116,085.00 respectively, for a total award amount of
$2,284,822.20.
Fiscal Effects:
Expenditure of $2,284,822.20 from Electric Fund 520. There are sufficient funds available.
This purchase is included in the '02-'03 Electric Department budget.
Alternatives:
None recommended. See attached RESOLUTION.
Staff Contact: Gary R. Mader; Dale Shotkoski
City of Grand Island City Council
DeWild Grant Reckert & Associates Company Bid Opening:
Consulting Engineers
Rock Rapids, IA 51246
DGR Project No. 420101
Bid #1 Bid #2
123 kV 2000A SF6 Circuit Breakers, 35 each 15 kV 1200A Vacuum Circuit Breakers, 37 each
Bidder and Address
Acknowledge
Addendum #1
Unit Price
Total Bid Manuf.
Low Bid
Comparison
Unit Price
Total Bid Manuf.
Low Bid
Comparison
Unit Price
Total Bid
Insulation
Medium Manuf.
Low Bid
Comparison
Crescent Electric Supply No Bid $14,761.50 Above Low $27,760.43 Above Low
3726 S 149th St N **$546,175.50 GE Bid by:$138,802.15 Vacuum GE Bid by:
Omaha, NE 68144 $154,788.00 $22,717.15
Mitsubishi Electric $50,781.42 Above Low
512 Keystone Drive Y $1,777,349.70 MEPPI Bid by:No Bid No Bid
Warrendale, PA 15086 $81,949.70
Power Delivery Systems $51,380.93 Above Low $15,027.14 Above Low $36,449.63 Above Low
7561 Main Street, Ste 425 Y $1,798,332.50 ABB Bid by:$556,004.18 ABB Bid by:$182,248.15 SF6 ABB Bid by:
Ralston, NE 68127 $102,932.50 $164,616.68 $66,163.15
Power Delivery Systems $12,136.74 Alternate Bid Above Low
7561 Main Street, Ste 425 Y $449,059.38 ABB Bid by:
Ralston, NE 68127 $57,671.88
Siemens T&D $49,522.50 Above Low $15,397.00 Above Low
P.O. Box 6289 Y $1,733,287.50 Siemens Bid by:$569,689.00 Siemens Bid by:No Bid
Jackson, MS 39288 $37,887.50 $178,301.50
Alstom T&D $48,440.00 Above Low $10,578.04 Above Low $23,217.00 Above Low
One AEG Place Y $1,695,400.00 Alstom Bid by:$391,387.50 Alstom Bid by:$116,085.00 Vacuum Alstom Bid by:
Charleroi, PA 15022 $0.00 $0.00 $0.00
** This Addendum pertained only to 123 kV SF6 breakers, which Crescent Electric did not bid.
15 kV 3000A Circuit Breakers, 5 each (Vacuum
or SF6)
Bid #3
BID SUMMARY
CITY OF GRAND ISLAND
FURNISHING ELECTRICALCIRCUIT BREAKERS
GRAND ISLAND, NEBRASKA
January 14, 2003
11:00 a.m. CST
City Hall, Conf Rm #1
Page 1 of 1
P/04/201/01/sprdsht/CKTBRKRBIDSUM2.xls
C:\TEMP\BidRec-ltr from Burhl.docP:\04\201\01\DOC\BidRec-ltr.doc
January 27, 2003
Mr. Burhl Gilpin, PE
Assistant Utility Director
City of Grand Island
Phelps Control Center
700 E Bischeld Street
P.O. Box 1968
Grand Island, NE 68802-1968
Re:Recommendation of Award of Contract
Furnishing Electrical Circuit Breakers
DGR Project No. 420101
Dear Burhl:
We have reviewed the bids received for the above project. We have checked the bids for
mathematical accuracy and compliance with the bid specification. A copy of the Bid Summary
is enclosed for your information. We are hereby prepared to offer the following
recommendations.
Bid No. 1 - 123 kV SF6 Circuit Breakers
Bids were within 6% of each other. Alstom and Siemens were the low bidders. However,
neither manufacturer met the required specifications regarding the interrupter and tank design.
We believe that the interrupter design specified will provide Grand Island with the most efficient
and economical design for operation and maintenance over the life of the breaker. To inspect or
replace the contacts the bushings would need to be lifted and the interrupter module would need
to lifted out with a lifting device and taken to a workbench. In order to minimize down time on
the breaker, a complete set of the interrupters would need to be stocked. New bushing gaskets
would also need to be installed to seal the tank.
ABB complied with the Specifications, but was the high bidder.
We recommend you award this order to Mitsubishi Electric Power Products, Inc. We have
favorable experience with Mitsubishi Breakers and are confident that you would be purchasing a
quality breaker. The Mitsubishi breaker and bid do comply with the bid specifications for this
project. Currently, Grand Island has 13 Mitsubishi breakers and has had excellent operating
history with these units. In investigating the experience of other users, the Mitsubishi 123 kV
circuit breaker was more highly recommended than those of competing manufacturers.
C:\TEMP\BidRec-ltr from Burhl.docP:\04\201\01\DOC\BidRec-ltr.doc
With the purchase of these new beakers, Grand Island would only need to stock one set of spare
parts. On the Mitsubishi breaker contacts can be easily inspected or replaced by opening the end
of the tank. No bushings would need to be removed. Only the end cap of the tank would need to
be resealed reducing the number of chances for gas leaks.
Mitsubishi has also stated in their bid that they will inspect the existing 13 breakers that you have
purchased from them and extend the warranty on these breakers for an additional year at no cost.
The new breakers will be manufactured in their Warrendale, PA facility.
Bid No. 2 - 15 kV 1200A Vacuum Circuit Breaker
There was considerable variation in the pricing of the 15 kV circuit breakers. Alstom T&D
submitted the low bid by a wide margin. They recently moved their medium voltage breaker
manufacturing facility to Georgia in the last few months.
We recommend you award this order to Alstom T& D. Alstom did meet the specifications.
References were positive. This breaker is a single bottle 1200 A, 25 kA vacuum breaker with 15
inch phase spacing. This breaker will be manufactured at their facility in Warner Robins, GA.
Bid No. 3 - 15 KV 3000AMP Circuit Breakers
We recommend you award this order to Alstom T & D. Alstom was again the low bidder. This
breaker is a single bottle 3000A, 40 kA vacuum breaker with 15 inch bushing spacing similar to
the recommended 1200A vacuum breaker. This breaker will also be manufactured in the same
facility as the 1200 A breakers.
Please contact me if you have any questions on our recommendations.
Very truly yours,
DEWILD GRANT RECKERT
& ASSOCIATES COMPANY
Dennis Haselhoff, P.E.
DJH:djh
Approved as to Form ¤ ___________
January 30, 2003 ¤ City Attorney
R E S O L U T I O N 2003-42
WHEREAS, the City of Grand Island invited sealed bids for Electrical Circuit Breakers,
according to plans and specifications on file with the Purchasing Division of the Legal Department; and
WHEREAS, on January 14, 2003, bids were received, opened and reviewed; and
WHEREAS, Mitsubishi Electric Power Products, Inc. of Warrendale, Pennsylvania,
submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and
all other statutory requirements contained therein, such bid being in the amount of $1,777,349.70 for the
123kV breakers; and
WHEREAS, Alstom T & D of Charleroi, Pennsylvania, submitted a bid in accordance with
the terms of the advertisement of bids and plans and specifications and all other statutory requirements
contained therein, such bid being in the amount of $391,387.50 for the 15kV-1200 amp breakers; and
WHEREAS, Alstom T & D of Charleroi, Pennsylvania, submitted a bid in accordance with
the terms of the advertisement of bids and plans and specifications and all other statutory requirements
contained therein, such bid being in the amount of $116,085.00 for the 15kV-3000 amp breakers; and
WHEREAS, the total of the low bids identified above is below the engineer's estimate for
such circuit breakers.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that:
1. The bid of Mitsubishi Electric Power Products, Inc. of Warrendale, Pennsylvania, in the
amount of $1,777,349.70 for 123kV breakers is hereby approved as the lowest responsible bid for that
item.
2. The bid of Alstom T & D of Charleroi, Pennsylvania, in the amount of $391,387.50 for
15kV-1200 amp breakers is hereby approved as the lowest responsible bid for that item.
3. The bid of Alstom T & D of Charleroi, Pennsylvania, in the amount of $116,085 for 15kV-
3000 amp breakers is hereby approved as the lowest responsible bid for that item.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 4, 2003.
_______________________________________
RaNae Edwards, City Clerk
Item G7
#2003-43 - Approving Amendment to Clark Brothers Subdivision
The Clark Brothers Subdivision was approved by the Regional Planning Commission on
November 2, 1995. The subdivision agreement required any building construction in the
subdivision to connect to City water and sanitary sewer. At the January 28, 2003 City
Council meeting, the owner of Lot 2 requested that the City amend the Subdivision
Agreement to allow construction of a building on Lot 2 without connecting to City water and
sanitary sewer mains. The Council voted to grant the owner a five year waiver from that
requirement.
It is recommended that Council pass a Resolution approving the attached Amendment to the
Subdivision Agreement.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: Steve Riehle, City Engineer/Public Works Director
City of Grand Island City Council
Approved as to Form ¤ ___________
January 30, 2003 ¤ City Attorney
R E S O L U T I O N 2003-43
WHEREAS, on November 13, 1995, the City of Grand Island approved the final plat and
Subdivision Agreement for Clark Bros. Subdivision; and
WHEREAS, the owner of Lot Two (2) of Clark Bros. Subdivision has requested an
amendment to the subdivision agreement pertaining to the water and sanitary sewer requirements; and
WHEREAS, an Amendment to the Clark Bros. Subdivision has been prepared to allow the
owner of Lot Two of such subdivision the ability to use private sanitary sewer and private water systems for
a period not to exceed five years prior to hooking up to public sanitary sewer and water mains in
accordance with the terms and conditions of such amendment; and
WHEREAS, the proposed Amendment to the Clark Bros. Subdivision has been reviewed
and approved by the City Attorney's office.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the Amendment to the Clark Bros. Subdivision
pertaining to the sanitary sewer and water requirements for Lot Two (2) of such subdivision is hereby
approved; and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City
of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, February 4, 2003.
_______________________________________
RaNae Edwards, City Clerk
AMENDMENT TO SUBDIVISION AGREEMENT
CLARK BROS. SUBDIVISION
(Lot 2)
This Amendment to the Clark Bros. Subdivision is between GARY SMITH, owner of Lot Two (2),
Clark Bros. Subdivision, and the CITY OF GRAND ISLAND, NEBRASKA, a municipal corporation.
1. Clark Bros. Subdivision Agreement was entered into on November 25, 1995, and
recorded with the Hall County Register of Deeds on March 27, 1996, at Document No. 96-102216.
2. Gary Smith is the owner in fee simple of Lot Two (2), Clark Bros. Subdivision.
3. This amendment shall pertain only to Lot Two (2), Clark Bros. Subdivision.
4. Paragraph No. 2 on Page 2 of the Clark Bros. Subdivision Agreement shall be amended to
read as follows:
Water. Public water supply is available to the subdivision and all structures requiring service shall
be connected to such public water supply. Lot Two (2) may utilize a private water system until January 31,
2008. As of February 1, 2008, all structures requiring water service shall be connected to a public water
main. In the event the private system fails prior to January 31, 2008, no repairs or improvements shall be
allowed. At such time that the private system fails, the structure(s) requiring water service shall be connected
to a public water main.
- 2 -
5. Paragraph No. 3 on Page 3 of the Clark Bros. Subdivision Agreement shall be amended to
read as follows:
Sanitary Sewer. Public sanitary sewer main is available to the subdivision and shall be extended to
serve the subdivision. All structures requiring sanitary sewer service shall be connected to the public sanitary
sewer main. Lot Two (2) may utilize a private sanitary sewer system until January 31, 2008. As of February
1, 2008, all structures requiring sanitary sewer service shall be connected to a public sanitary sewer main. In
the event the private system fails prior to January 31, 2008, no repairs or improvements shall be allowed. At
such time that the private system fails, the structure(s) requiring sanitary sewer service shall be connected to
a public sanitary sewer main.
6. All remaining terms and conditions of the Clark Bros. Subdivision Agreement shall remain in
full force and effect.
DATED: _________________________________, 2003.
____________________________________
Gary Smith
STATE OF NEBRASKA )
) ss
COUNTY OF HALL )
On _________________________, 2003, before me, the undersigned, a Notary Public in and for said County
and State, personally appeared Gary Smith, known personally to me to be the identical person who signed the foregoing
Amendment to Subdivision Agreement and acknowledged the execution thereof to be his voluntary act and deed for the
purpose therein expressed.
WITNESS my hand and notarial seal the date above written.
____________________________________
Notary Public
- 3 -
CITY OF GRAND ISLAND, NEBRASKA
A Municipal Corporation
By: ____________________________________
Jay Vavricek, Mayor
Attest: _____________________________________
RaNae Edwards, City Clerk
Item J1
Payment of Claims for the Period of January 29, 2003 through
February 4, 2003
The Claims for the period of January 29, 2003 through February 4, 2003 for a total amount
of $1,912,514.76. A MOTION is in order.
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: RaNae Edwards
City of Grand Island City Council
Item X1
Discussion Concerning Pending Litigation and Contract
Negotiations
ADJOURN TO EXECUTIVE SESSION:
Discussion Concerning Pending Litigation and Contract Negotiations.
RETURN TO REGULAR SESSION:
Tuesday, February 04, 2003
Council Session
City of Grand Island
Staff Contact: Marlan Ferguson
City of Grand Island City Council