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07-23-2002 City Council Regular Meeting PacketCity of Grand Island Tuesday, July 23, 2002 Council Session Packet City Council:Mayor: Ken Gnadt City Administrator: Marlan Ferguson City Clerk: RaNae Edwards T u 7:00:00 PM Council Chambers - City Hall 100 East First Street Joyce Haase Margaret Hornady Gale Larson Glen Murray Jackie Pielstick Larry Seifert Robert Sorensen Scott Walker Tom Ward Fred Whitesides City of Grand Island City Council Call to Order Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. /Invocation - Pastor Ed Clemens, Church of God, 1520 North Ruby Avenue City of Grand Island City Council Item C1 Recognition of Larry and Liz Seifert, Coordinators of the Grand Island Fishing Derby The Mayor and City Council will recognize Larry and Liz Seifert for 10 years of dedicated service to the Grand Island Fishing Derby. On June 29, 2002 approximately 250 kids from the 3rd grade through the 6th grade enjoyed a day filled with educational and fishing activities and learned the importance of living drug free and that there are alternatives to using drugs. Larry and Liz have served as coordinators of this event for the past 10 years and have announced their retirement this year. We wish to "Thank" Larry and Liz for all of their efforts in this very successful event. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Mayor Gnadt City of Grand Island City Council Item E1 Public Hearing on Request of James K. Keeshan, dba Hawg Wild, 410 West 3rd Street, for Class "C" Liquor License James K. Keeshan, representing Hawg Wild, 410 West 3rd Street, has submitted an application with the City Clerk's Office for a Class "C" Liquor License. A Class "C" Liquor License allows for the sale of alcoholic beverages on and off sale within the corporate limits of the City. This application has been reviewed by the Building, Fire, Health and Police Departments. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item E2 Public Hearing on Request of Grand Island PH, Inc. dba Pizza Hut, 1816 North Webb Road for Change of Location to 707 North Diers Avenue Grand Island PH, Inc. dba Pizza Hut, 1816 North Webb Road, has submitted an application for a change of location to 707 North Diers Avenue, in conjunction with their Class "A- 31062" Liquor License. This application has been reviewed by the Building, Fire, Health and Police Departments. It is appropriate at this time to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item E3 Public Hearing on Acquisition of Utility Easement Located at 2710 N. North Road - Northwest High School Acquisition of utility easement located at 2710 N. North Road, is required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement will be used to relocate an overhead three-phase line to underground. It is appropriate to solicit public comment. The action item is contained under the Consent Agenda. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Item E4 Public Hearing on Acquisition of Donated Property Along South Locust Street Corridor for Use as Landscaped Area The City of Grand Island has been approached by officers of Nebraska Mil-Nic., Inc., Midtown Holiday Inn, in regards to a possible donation of property by Nebraska Mil-Nic to the City. The property is located adjacent to South Locust Street, just south of the Holiday Inn, and is currently the site of a used vehicle business. Business Improvement District #3, South Locust Street from Stolley Park Road to Highway 34, has expressed an interest in the acquisition of this property for further development of the beautification efforts along South Locust Street. A site plan for development of the site as a landscaped area is being completed in conjunction with the South Locust Identity and Design Plan. The Community Redevelopment Authority is aware of the possible donation of this property to the City and has been asked to participate in these redevelopment efforts by funding demolition of the existing structures. The CRA will be considering a resolution of intent to participate in this project at its August 6, 2002 meeting; funding has been included in the FY2002-2003 CRA Annual Budget. Ongoing maintenance and upkeep of the property will be the responsibility of Business Improvement District #3. It is appropriate at this time to receive public testimony relative to the acquisition of real estate. The action item is contained under the Consent Agenda. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Cindy Johnson City of Grand Island City Council Item E5 Public Hearing On Proposed Amendment To FY 2001-2002 Annual Budget On August 28, 2001, City Council approved the FY2001-2002 Annual Budget with Addendum #1 by Ordinance #8691. Amendment #1 is being submitted for Council consideration. This amendment provides $20,171.00 for Downtown Grand Island Parking Ramp Auto Cashier Multi-Pay Station for the Development Division of the Community Projects Department, and $6,329.00 for electrical hook-up and installation, for a total of $26,500.00. Sufficient funds are available in Parking District #2, Off-Street Parking Ramp, but were not appropriated in the original fiscal budget. The proposed amendment would authorize spending these dollars for the parking ramp equipment which was presented to Council on July 5, 2002. It is appropriate at this time to accept public comment. The action item is contained under the Ordinances. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: City of Grand Island City Council Item F1 #8748 - Consideration of Annexation - Areas 2, 3, 5b, 6, 9, 10 & 11 (Second Reading) This is the second reading of annexation ordinance #8748. There are no changes in the ordinance proposed since the first reading. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Marlan Ferguson City of Grand Island City Council Approved as to Form ? _____________ March 5, 1999 ? City Attorney ORDINANCE NO. 8748 An ordinance to extend the boundaries and include within the corporate limits of, and to annex to the City of Grand Island, Nebraska, various tracts of land more particularly described herein; to provide service benefits thereto; to confirm zoning classifications ; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The seven tracts of land, the boundaries of which are hereinafter more particularly described on Exhibits "A", "B", "D", "E", "F", "G", and "H", are urban or suburban in character, and that the subject property is contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to lands within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of * This Space Reserved For Register of Deeds * ORDINANCE NO. 8748 (Cont.) - 2 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the subject tracts of land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed. (D) There is unity of interest in the use of the said tracts of land, lots, tracts, highways and streets (lands) with the use of lands in the City, and the community convenience and welfare and in the interests of the said City will be enhanced through incorporating the subject lands within the corporate limits of the City of Grand Island. (E) The plan for extending City services adopted by the City Council by the passage and approval of Resolution No. 2002-159, be and is hereby approved and ratified as amended. SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tracts of land located within the boundaries described on Exhibits "A", "B", "D", "E", "F", "G", and "H", attached hereto and incorporated herein by this reference. SECTION 3. The subject tracts of land are hereby annexed to the City of Grand Island, Hall County, Nebraska, and said lands and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are he reby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said ORDINANCE NO. 8748 (Cont.) - 3 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land on Exhibit "J" (Areas 2, 3, 5b, 6, 9 10 and 11) and Exhibits "K", "L", "N", "O", "P", "Q", and "R", attached hereto and incorporated herein by reference. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted by herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. SECTION 8. This ordinance shall be in full force and effect from and after its passage, approval and publication, in pamphlet form, as provided by law. Enacted: July 23, 2002. ____________________________________ Ken Gnadt, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F2 #8749 - Consideration of Annexation - Area 12 (Second Reading) This is the second reading of Annexation ordinance #8749. There are no changes in the ordinance proposed since the first reading. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Marlan Ferguson City of Grand Island City Council Approved as to Form ? _____________ March 5, 1999 ? City Attorney ORDINANCE NO. 8749 An ordinance to extend the boundaries and include within the corporate limits of, and to annex to the City of Grand Island, Nebraska, various tracts of land more particularly described herein; to provide service benefits thereto; to confirm zoning classifications ; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The tract of land, the boundary of which is hereinafter more particularly described on Exhibit "I", is urban or suburban in character, and that the subject property is contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to lands within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of * This Space Reserved For Register of Deeds * ORDINANCE NO. 8749 (Cont.) - 2 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the subject tracts of land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed. (D) There is unity of interest in the use of the said tracts of land, lots, tracts, highways and streets (lands) with the use of lands in the City, and the community convenience and welfare and in the interests of the said City will be enhanced through incorporating the subject lands within the corporate limits of the City of Grand Island. (E) The plan for extending City services adopted by the City Council by the passage and approval of Resolution No. 2002-159, be and is hereby approved and ratified as amended. SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tracts of land located within the boundaries described on Exhibits "A" through "I", attached hereto and incorporated herein by this reference. SECTION 3. The subject tracts of land are hereby annexed to the City of Grand Island, Hall County, Nebraska, and said lands and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said ORDINANCE NO. 8749 (Cont.) - 3 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land on Exhibit "J" (Area 12) and Exhibit "S", attached hereto and incorporated herein by reference. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted by herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. SECTION 8. This ordinance shall be in full force and effect from and after its passage, approval and publication, in pamphlet form, as provided by law. Enacted: July 23, 2002. ____________________________________ Ken Gnadt, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F3 #8751 - Consideration of Creating of Business Improvement District #4, South Locust Street from Stolley Park Road to Fonner Park Road At the City Council Meeting of July 9, 2002, the Council adopted a Resolution of intent to create Business Improvement District #4, South Locust Street from Stolley Park Road to Fonner Park Road. A volunteer board for the District has been appointed and have identified purpose and activities of the District, including pedestrian lighting, landscaping and sidewalks. The goals include the redevelopment of South Locust into an appealing corridor and entrance into Grand Island in anticipation of the additional flow of traffic to South Locust Street, upon the completion of the I-80 exit to South Locust Street. State statutes allow for the creation of business improvement districts and the expenditure of funds for improvements of public places or facilities within the district, including the acquisition, construction, maintenance, and operation of such improvements, creation and implementation of a plan for improving the general architectural design of public areas within the district, the development of any public activities and promotion of public events, including the management and promotion and advocacy of retail trade activities or other promotional activities, and employing or contracting for personnel for any improvement program under the act. A ten-year budget for the District has been created. Assessments for the entire life of the District will be $275,000. The next step in the process is consideration of Ordinance creating the District. Notification of Intent to Create the District has been mailed to all property owners in the District and was published in the Grand Island Independent. Approval is recommended. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Cindy Johnson City of Grand Island City Council Approved as to Form ? _____________ July 19, 2002 ? City Attorney ORDINANCE NO. 8751 An ordinance establishing a business improvement district; establishing the purpose of such district; describing the boundaries of such district; establishing that real property in the area will be subject to a special assessment; establishing a method of assessment; providing for a penalty for failure to pay the special assessment; repealing ordinances in conflict herewith; providing for severability; and providing for publication and the effective date of this ordinance. WHEREAS, the City Council adopted Resolution 2002-196 on July 9, 2002, which was published on July 11, 2002 in the Grand Island Independent establishing the intention to create a business improvement district; and WHEREAS, pursuant to said resolution, a notice of hearing was published and mailed as required by law, and public hearing duly held at 7:00 p.m. on July 23, 2002, in the Council Chambers at City Hall, 100 East First Street, Grand Island, Nebraska, concerning the formation of such district; and WHEREAS, the proposed business improvement district is located within the boundaries of an established area of the City zoned for business, public, or commercial purposes; and WHEREAS, the City Council now finds and determines that a business improvement district should be created in accordance with the proposal contained in said resolution of July 9, 2002. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: ORDINANCE NO. 8751 (Cont.) - 2 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney SECTION 1. There is hereby created and established a business improvement district pursuant to Chapter 19, Article 40, Revised Statutes of Nebraska, 1943, as amended, to be known as Business Improvement District No. 4 of the City of Grand Island, Nebraska. SECTION 2. The purpose, public improvements and facilities to be included in said district shall be: (A) Improvement of any public place or facility in the district area, including landscaping, physical improvements for decoration or security purposes, and plantings and maintenance, repair, and reconstruction of any improvements or facilities authorized by the Business Improvement District Act, including, but not limited to, maintenance and improvement of the landscaped greenway; maintenance, repair, improvement and replacement of the sprinkler system in the greenway; regular mowing and trimming of the greenway; all facets of the purchase, care and replacement of trees, shrubs and grass and other decorative improvements; snow removal from the sidewalks parallel to S. Locust; purchase of equipment, materials, supplies or other expenses to accomplish the purposes of the district, and other incidental or ongoing expense as needed for the maintenance, improvement and beautification of the green belt area. (B) Employing or contracting for personnel, including administrators for any improvement program under the act, and providing for any service as may be necessary or proper to carry out the purposes of the act, including, but not limited to, employment of or contracting for personnel to accomplish the purposes of the district and to accomplish the goals and objectives of the Business Improvement Board of the district. SECTION 3. The outer boundaries of Business Improvement District No. 4 are described as follows: Beginning at the southeast corner of Section Twenty One (21), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. in Grand Island, Hall County, Nebraska; thence west on the south line of Section 21-11-9 for a distance of One Hundred (100.0) feet; thence north on a line One Hundred (100.0) feet west of and parallel with the line common to Section 21-11-9 and Section 22-11-9 to the north line of the Southeast Quarter (SE1/4) of Section 21-11-9; thence east on the north line of the Southeast Quarter (SE1/4) of Section 21-11-9 and the north line of the Southwest Quarter (SW1/4) of Section 22-11-9 for a distance of Two Hundred (200.0) feet; thence south on a line One Hundred (100.0) feet east of and ORDINANCE NO. 8751 (Cont.) - 3 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney parallel to the line common to Section 21-11-9 and Section 22-11-9 to the south line of Section 22-11-9; thence west on the south line of Section 22-11-9 for a distance of One Hundred (100.0) feet to the point of beginning, as shown on the drawings dated May 28, 2002, attached hereto and incorporated herein by reference. SECTION 4. The real property located within the boundaries of Business Improvement District No. 4 shall be subject to special assessment as authorized by Chapter 19, Article 40, Sections 19-4015 through 19-4038, Revised Statutes of Nebraska, 1943, as amended, also known as the Business Improvement District Act. SECTION 5. The method of assessment to be imposed within said district shall be as follows: (A) On or before the first day of July in each year, a proposed budget shall be prepared for Business Improvement District #4 for the ensuing fiscal year to commence on the first day of October and end on the following last day of September. (B) Said proposed budget shall be considered by the city council during open session at the second regularly scheduled city council meeting in July. Following such consideration, a proposed assessment schedule shall be prepared. (C) The amount of the special assessment for each property shall be calculated in accordance with the following formula: · The front footage of the individual real property adjacent to S. Locust Street within the district divided by total front footage of all assessable property in the district times the total special assessment equals individual special assessment. · The record owners of the front footages to be used in the above formula shall be the owners, as shown in the office of the Hall County Register of Deeds, in effect on the first day of January of the current year. (D) Notice of the proposed assessment shall be published as required by NE. Rev. Statutes Section 19-4030, as amended. (E) The city council, sitting as a Board of Equalization, shall levy the special assessments on all properties at one time, in accordance with the method of assessment provided above. If the city council finds that the proposed method of ORDINANCE NO. 8751 (Cont.) - 4 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney assessment does not provide a fair and equitable method of apportioning costs, then it may assess the costs under such method as the city council finds to be fair and equitable. (F) Said assessments shall be payable in one installment to become delinquent fifty (50) days after the date of such levy. Delinquent payments shall draw interest at the rate specified in the NE. Rev. Statutes Section 45-104.01, as amended. All special assessments shall be liens upon the property assessed. SECTION 6. In the event requests to disestablish this business improvement district are made and filed with the city clerk within any (30) day period by record owners of over fifty percent (50%) of the assessable units in the district, as shown in the office of the Hall County Register of Deeds on the first day of January of the current year, the city council may disestablish the district by ordinance after a hearing before the city council. The city council shall adopt a resolution of intention to disestablish the area at least fifteen days prior to the hearing. The resolution shall give the time and place of the hearing. After hearing, the city council may disestablish the district as provided in the Business Improvement District Act. SECTION 7. Any ordinance or ordinances in conflict herewith, be and hereby are, repealed. SECTION 8. If any section, subsection, sentence, phrase, or clause, of this ordinance is, for any reason, held to be unconstitutional or invalid, such holding shall not affect the validity of the remaining portions of this ordinance. SECTION. 9. This ordinance shall be in force and take effect from and after its passage, approval and publication, in pamphlet form, within fifteen days in one issue of the Grand Island Independent as provided by law. ORDINANCE NO. 8751 (Cont.) - 5 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney Enacted: July 23, 2002. ____________________________________ Ken Gnadt, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F4 #8752 - Consideration of Amending Chapter 27 of the Grand Island City Code Relative to Procurement Code As reported in an April 2002 edition of the City Administrator's Memorandum (The Blues), and reviewed at the July 16th City Council Study Session, a staff committee was charged with reviewing the current Procurement Code. A comprehensive review of the Procurement Code has not been undertaken since the Code was significantly overhauled in 1991. It is appropriate from time to time to review and update these types of policies and procedures to ensure they reflect organizational needs and objectives. The Procurement Code provides for the fair and equitable treatment of all persons involved in public purchasing by the City, to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity. Over the course of the last three months, the Committee has reviewed not only the Procurement Code (Chapter 27 of City Code) but also associated policies and procedures that are established at the Administration level. The goal of the Committee is to identify what changes, if any, could be made to streamline the purchasing process and, at the same time, retain the integrity of the City's procurement processes. To assist in this effort, procurement policies from other first class cities were obtained and analyzed. Results demonstrated no consistent standards. Some cities did not have a formalized or centralized bidding process; each department handled purchases independently and in many cases differently than others. Others, like Grand Island, were quite structured in their bidding processes. As a result of this review and discussions with management, it is recommended that the Procurement Code be amended as follows: RECOMMENDATIONS Section 27-6 and 27-7 (Responsibility) Included the City Administrator with the Mayor and City Council in supervision of the purchasing policies. Section 27-8 and 27-10 (Advertising Time) Reduce the length of time required between formal publication of invitation for sealed bids and bid opening from 15 days to 7 days. This same time frame would be established for the request for proposals for professional services such as accountants, clergy, physicians, lawyers, and dentists. These requests are generally mailed to potential bidders/proposals, in addition to the formal public announcement. This timeframe maintains adequate notice for response and allows for more efficient and timely purchasing. These timeframes are the minimum required and can be increased at the discretion of the Department Director depending upon the size or complexity of the project. Section 27-9 (Advertising Time) Reduce the length of time required for publication for advertisements for competitive sealed proposals and the opening for these proposals from 30 days to 15 days. Again, this allows adequate notice for offerors while expediting procurement process. It should be noted that requests for competitive sealed proposals are mailed to potential proposors who might have an interest (companies listed in Yellow Pages, for instance) or those who have previously expressed interest, in addition to the public announcement. These timeframes are the minimum required and can be increased at the Tuesday, July 23, 2002 Council Session City of Grand Island City of Grand Island City Council discretion of the Department Director depending upon the size and complexity of the project. Section 27-11 (Small Purchases) Set the dollar limit for small purchases at $2,500. Small purchases such as materials, supplies, and equipment purchases that are under $2,500 could be purchased without obtaining three quotations. Materials, supplies and equipment purchases over $2,500 would require the solicitation of three confidential quotations. Section 27-11(Materials/Services) Increase the dollar limit for joint material/services from $5,000 to $7,500. These increases reflect real increases in service costs over the course of the last decade. Section 27-11 (Formal Contracts) Align the contract amount for small purchases with those required for public works improvement projects. This change requires all contracts exceeding $20,000 to be considered by the City Council. Currently, the Procurement Code requires contracts of $10,000 to be brought before the Council, except for public works improvement projects ($20,000) or purchases for the enlargement or improvement of the electric system ($40,000). Review of the Local Miscellaneous Expenditure Act has also taken place. As you know, the Legislature adopted the Expenditure Act to address issues relating to the purchase of meals, flowers, gifts and other similar expenditures. The City Council adopted the Local Miscellaneous Expenditure Act in its entirety. The Act addresses when the expenditures of public funds for meals, hotels, etc. are authorized. The Act allows for the expenditure of public funds for meals, hotels, traveling and similar expenditures for officials, employees, or volunteers when they are conducting public business, if the government body has given prior approval for these expenditures. The need for expenditures of this nature was evident this past year when the Zoo Committee participated in site visits to other zoos. Another example of an appropriate use of these expenditures occurs when City government interviews candidates for management positions within the organization. It is recommended that a line item be included in next year’s budget for these types of expenditures. In order to ensure compliance with the intent of the Act, all requests would require the prior approval of the City Administrator. These changes are presented for Council discussion and consideration. Staff Contact: Charlie Cuypers City of Grand Island City Council Approved as to Form ? ___________ July 19, 2002 ? City Attorney ORDINANCE NO. 8752 An ordinance to amend Chapter 27 of the Grand Island City Code; to amend Section 27-6 pertaining to the Purchasing Agent; to delete Section 27-7 pertaining to delegation of authority; to amend Section 27-8 pertaining to advertisement for bids; to amend Section 27-9 pertaining to advertisement for proposals; to amend Section 27-10 pertaining to professional services; to amend Section 27-11 pertaining to limits for quotation and small purchases; to repeal Sections 27-6, 27-7, 27-8, 27-9, 27-10, and 27-11 as now existing, and any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 27-6 of the Grand Island City Code is hereby amended to read as follows: §27-6. Authority And Duties Except as otherwise provided herein, the purchasing agent shall serve as the principal public purchasing official for the City and shall be responsible for the procurement of supplies, services, and construction in accordance with this chapter, as well as the management and disposal of supplies. In accordance with this chapter, and subject to the supervision of the mayor and city council through the city administrator, the purchasing agent shall: (A) Procure or supervise the procurement of all supplies, services, and construction needed by the City; (B) Exercise direct supervision over the City's central stores and general supervision over all other inventories of supplies belonging to the City; (B)(C) Sell, trade, or otherwise dispose of surplus supplies belonging to the City; and (C)(D) Establish and maintain programs for specifications development, contract administration and inspection and acceptance, in cooperation with the public agencies using the supplies, services, and construction. Consistent with this chapter, and with the approval of the mayor and the city council, the purchasing agent may adopt operational procedures relating to the execution of its duties. SECTION 2. Section 27-7 of the Grand Island City Code is hereby deleted: §27-7. Delegation To Other Officials With the approval of the city council and the mayor, the purchasing agent may delegate authority to purchase certain supplies, services, or construction items to other City officials, if such delegation is deemed necessary for the effective procurement of those items. Notwithstanding the provisions of §27-6 (Authority and Duties), procurement authority with respect to certain supplies, services, or construction may be delegated to other ORDINANCE NO. 8752 (Cont.) - 2 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney City officials by the mayor with the approval of the city council, when such delegation is deemed necessary for the effective procurement of these supplies, services, or construction. SECTION 3. Section 27-8 of the Grand Island City Code is hereby amended to read as follows: §27-8. Competitive Sealed Bidding Conditions for Use. All contracts of the City shall be awarded by competitive sealed bidding except as otherwise provided in §27-9 (Competitive Sealed Proposals), §27-10 (Designated Professional Services), §27-11 (Small Purchases), §27-12 (Sole Source Procurement), §27-13 (Emergency Procurements), and §27-35 (Architects, Engineers, Surveyors) of this chapter. Invitation for Bids. An invitation for bids shall be issued and shall include specifications, and all contractual terms and conditions applicable to the procurement. Invitations for bids on public works contracts shall require a statement of compliance with fair labor standards as required by Neb. R.R.S. 73-102. Public Notice. Adequate public notice of the invitation for bids shall be given a reasonable time, not less than seven (7) fifteen (15) calendar days prior to the date set forth therein for the opening of bids. , except for public works projects for enlargement or general improvements as defined in §27-11, where adequate public notice of the invitation for bids shall be given a reasonable time of at least seven (7) days prior to the bid closing. Such notice may include publication in a newspaper of general circulation a reasonable time prior to bid opening. The public notice shall state the place, date, and time of bid opening. Bid Opening. Bids shall be opened publicly in the presence of one or more witnesses at the time and place designated in the invitation for bids. The amount of each bid, and such other relevant information as the purchasing agent deems appropriate, together with the name of each bidder shall be recorded; the record and each bid shall be open to public inspection in accordance with §27-4 (Public Access to Information). Bid Acceptance and Bid Evaluation. Bids shall be unconditionally accepted without alteration or correction, except as authorized in this chapter. Bids shall be evaluated based on the requirements set forth in the invitation for bids, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts, transportation costs, and total or life cycle costs. The invitation for bids shall set forth the evaluation criteria to be used. No criteria may be used in bid evaluation that are not set forth in the invitation for bids. Correction or Withdrawal of Bids; Cancellation of Awards. Correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted where appropriate. Mistakes discovered before bid opening may be modified or withdrawn by written or telegraphic notice received in the office designated in the invitation for bids prior to the time set for bid opening. After bid opening, corrections in bids shall be permitted only to the extent that the bidder can show by clear and convincing evidence that a mistake of a nonjudgmental character was made, the nature of the mistake, and the bid price actually intended. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City or fair competition shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if: (A) The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or (B) The bidder submits evidence which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of bids, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination made by the purchasing agent. Award. The contract shall be awarded with reasonable promptness by appropriate written notice to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in the invitation for bids, subject to the requirements of Neb. R.R.S. 73-101.01 for resident bidder preference. In the event the low responsive and responsible bid for a construction project exceeds available funds as certified by the city treasurer, and such bid does not exceed such funds by more than five percent, the purchasing agent is authorized, when time or economic considerations preclude resolicitation of work of a reduced scope, to negotiate an adjustment of the bid ORDINANCE NO. 8752 (Cont.) - 3 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney price with the low responsive and responsible bidder, in order to bring the bid within the amount of available funds. Negotiated adjustments shall be based upon eliminating independent deductive items specified in the invitation for bids or upon adjustments to unit prices or project prices. Multi-Step Sealed Bidding. When it is considered impractical to prepare initially a purchase description to support an award based on price, an invitation for bids may be issued requesting the submission of unpriced offers to be followed by an invitation for bids limited to those bidders whose offers have been determined to be technically acceptable under the criteria set forth in the first solicitation. Local Bidder Preference. In case of tied low bids, all other things being equal, preference shall be given in the following order: (A) To those bidders who manufacture their products within the limits of the City of Grand Island; (B) To those bidders who manufacture their products within the limits of the County of Hall; (C) To those bidders who package, process, or through some other substantial operation have employees and facilities for these purposes in the City of Grand Island; (D) To those bidders who package, process, or through some other substantial operation have employees and facilities for these purposes in the County of Hall; (E) To those bidders who maintain a bona fide business office in the City of Grand Island, whose products may be made outside the confines of the County of Hall; (F) To those bidders who maintain a bona fide business office in the County of Hall, whose products may be made outside of the confines of the County of Hall; (G) To those bidders whose commodities are manufactured, mined, produced, or grown within the State of Nebraska, and to all firms, corporations, or individuals doing business as Nebraska firms, corporations, or individuals when quality is equal or better and delivered price is the same or less than the other bids received; (H) To those bidders whose commodities are manufactured, mined, produced, or grown within the United States of America, and to all firms, corporations, or individuals doing business as firms registered in states other than Nebraska, when quality is equal or better and delivered price is the same or less than the other bids received. SECTION 4. Section 27-9 of the Grand Island City Code is hereby amended to read as follows: §27-9. Competitive Sealed Proposals Conditions for Use. When the purchasing agent determines in writing that the use of competitive sealed bidding is either not practicable or not advantageous to the City, a contract may be entered into by use of the competitive sealed proposals method. Request for Proposals. Proposals shall be solicited through a request for proposals. Public Notice. Adequate public notice of the request for proposals shall be given in the same manner as provided in §27-8 (Competitive Sealed Bidding); provided, the minimum time shall be fifteen (15) 30 calendar days. Receipt of Proposals. No proposals shall be handled so as to permit disclosure of the identity of any offeror or the contents of any proposal to competing offerors during the process of negotiation. A register of proposals shall be prepared containing the name of each offeror, the number of modifications received, if any, and a description sufficient to identify the item offered. The register of proposals shall be open for public inspection only after contract award. Evaluation Factors. The request for proposals shall state the relative importance of price and other evaluation factors. Discussion with Responsible Offerors and Revisions to Proposals. As provided in the request for proposals, discussions may be conducted with responsible offerors who submit proposals determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of, and conformance to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submissions and prior to award for the purpose of obtaining best and final offers. In conducting discussion, there shall be no ORDINANCE NO. 8752 (Cont.) - 4 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney disclosure of the identity of competing offerors or of any information derived from proposals submitted by competing offerors. Award. Award shall be made to the responsible offeror whose proposal is determined in writing to be the most advantageous to the City, taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation. The contract file shall contain the basis on which the award is made. SECTION 5. Section 27-10 of the Grand Island City Code is hereby amended to read as follows: §27-10. Designated Professional Services Authority. For the purpose of procuring the services of accountants, clergy, physicians, lawyers, dentists, as defined by the laws of the State of Nebraska, any using agency requiring such services may procure them on its own behalf, in accordance with the selection procedures specified in this section. A using agency procuring such services shall consult with the purchasing agent. No contract for the services of legal counsel may be awarded without the approval of the city council. Selection Procedure: (A) Conditions for Use. Except as provided under §27-12 (Sole Source Procurement) or §27-13 (Emergency Procurements), the professional services designated in this section shall be procured in accordance with this section. (B) Statement of Qualifications. Persons engaged in providing the designated types of professional services may submit statements of qualifications and expressions of interest in providing such professional services. A using agency using such professional services may specify a uniform format for statements of qualifications. Persons may amend these statements at any time by filing a new statement. (C) Public Announcement and Form of Request for Proposals. Adequate public notice of the need for such services shall be given by the using agency requiring the services through a request for proposals. Such notice may include publication in a newspaper of general circulation not less than seven (7) fifteen (15) days prior to the final date for receipt of proposals. The request for proposals shall describe the services required, list the types of information and data required of each offeror, and state the relative importance of particular qualifications. (D) Discussions. The head of a using agency procuring the required professional services or a designee of such officer may conduct discussions with any offeror who has submitted a proposal to determine such offeror's qualifications for further consideration. Discussions shall not disclose any information derived from proposals submitted by other offerors. (E) Award. Award shall be made to the offeror determined in writing by the head of the using agency procuring the required professional services or a designee of such officer to be best qualified based on the evaluation factors set forth in the reques t for proposals, and negotiation of compensation determined to be fair and reasonable. If compensation cannot be agreed upon with the best qualified offeror, then negotiations will be formally terminated with the selected offeror. If proposals were submitted by one or more other offerors determined to be qualified, negotiations may be conducted with such other offeror or offerors, in the order of their respective qualification ranking, and the contract may be awarded to the offeror then ranked best qualified if the amount of compensation is determined to be fair and reasonable. SECTION 6. Section 27-11 of the Grand Island City Code is hereby amended to read as follows: ORDINANCE NO. 8752 (Cont.) - 5 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney §27-11. Small Purchases General. Any contract not exceeding $20,000, $10,000, or in the case of public works improvement projects, any contract not exceeding $20,000, or in the case of utility power plant fuel contracts, any contract not exceeding $40,000, or for the purchase of equipment used for such enlargement or improvement of the electric system, any contract not exceeding $40,000, may be made in accordance with the purchase by quotation and small purchase procedures authorized in this section. Contract requirements shall not be artificially divided so as to constitute a purchase by quotation or a small purchase under this section. Public Works General Improvement Projects. In any contract not exceeding $20,000 for enlargement or general improvements, such as water extensions, sewers, public heating systems, bridges, work on streets, or any other work or improvement when the cost of such enlargement or improvement is assessed to the property, no less than three businesses shall be solicited to submit quotations. Award shall be made to the business offering the lowest acceptable quotation. The names of businesses submitting quotations, and the date and amount of each quotation shall be recorded and maintained as a public record. Utility Power Plant Fuel Contracts. In all purchases of utility power plant fuel not exceeding $40,000 per contract, no less than three businesses shall be solicited to submit quotations. Award shall be made to the business offering the lowest acceptable quotation. The names of businesses submitting quotations and the date and amount of each quotation shall be recorded and maintained as a public record. Municipal Electric Utility Enlargement or Improvement. In any contract by the municipal electric utility for the enlargement or improvement of the electric system or for the purchase of equipment used for such enlargement or improvement, when said contract does not exceed $40,00, no less than three businesses shall be solicited to submit quotations. Award shall be made to the business offering the lowest acceptable quotation. The names of businesses submitting quotations and the date and amount of each quotation shall be recorded and maintained as a public record. Purchases by Quotation. Insofar as it is practical for materials, supplies and equipment purchases in excess of $2,500$1,000, and services and services/materials labor purchases in excess of $7,500$5,000, no less than three businesses shall be solicited to submit quotations. Award shall be made to the business offering the lowest acceptable quotation. The names of the businesses submitting quotations, and the date and amount of each quotation, shall be recorded and maintained as a public record. Small Purchases. The purchasing agent shall adopt operational procedures for making small purchases of materials, supplies and equipment in an amount of $2,500 $1,000 or less, and for making purchases of services and labor, including materials in an amount of $7,500$5,000 or less. Such operational procedures shall provide for obtaining adequate and reasonable competition for the supply, service, or construction being purchased. Further, such operational procedures shall require the preparation and maintenance of written records adequate to document the competition obtained, properly account for the funds expended, and facilitate an audit of the small purchase made. SECTION 8. Sections 27-6, 27-7, 27-8, 27-9, 27-10, and 27-11 as now existing, and any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 9. That this ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. ORDINANCE NO. 8752 (Cont.) - 6 - Approved as to Form ? ___________ July 19, 2002 ? City Attorney Enacted: July 23, 2002. ____________________________________ Ken Gnadt, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F5 #8753 - Consideration of Amending Chapter 19 of the Grand Island City Code Relative to Number of Library Board Members The Board of Trustees of the Grand Island Public Library is proposing to amend Chapter 19, Section 3 of the Grand Island City Code relative to the number of board members. Currently the City Code specifies that the library board shall consist of five members. The library board has experienced increased public interest in board service and anticipates enhanced board organization with a larger board. It is recommended that the board shall consist of seven members, with the two new members holding their office for terms of four years (June 30, 2006 expiration dates). After passage of this amendment to the City Code and subsequent library board bylaws amendment, the library board will commence with advertisement of these two vacant board positions and will submit its recommendations to the Mayor for his appointment and City Council confirmation. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Fosselman City of Grand Island City Council Approved as to Form ? ___________ July 19, 2002 ? City Attorney ORDINANCE NO. 8753 An ordinance to amend Chapter 19 of the Grand Island City Code; to amend Section 19-3 pertaining to library board; to repeal Section 19-3 as now existing, and any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 19-3 of the Grand Island City Code is hereby amended to read as follows: §19-3. Library Board; Compensation; Term The library board shall consist of seven five members, to be appointed by the mayor and confirmed by the city council and to be chosen from the citizens at large, of which board neither the mayor nor any member of the city council shall be a member. Terms of office shall be a four (4) year period, with board positions terminating on June 30 of the year their respective term expires. The directors first appointed in 1972 shall hold their office, three for terms of four years, and two for terms of two years, from the first day of July following their appointment, and their successors shall serve four year terms. In case of vacancies by resignation, removal, or otherwise, the mayor and city council shall make appointments to fill such vacancies for the unexpired term. No director shall receive any pay or compensation for any services rendered as a member of the board. No director shall be elected for more than two successive terms. SECTION 2. Section 19-3 as now existing, and any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 3. That this ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: July 23, 2002. ____________________________________ Ken Gnadt, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F6 #8754 - Consideration of Amendment to FY 2001-2002 Annual Budget This item relates to the aforementioned Public Hearing. On August 28, 2001, City Council approved the FY2001-2002 Annual Budget with Addendum #1 by Ordinance #8691. Amendment #1 is being submitted for Council consideration. This amendment provides $20,171.00 for Downtown Grand Island Parking Ramp Auto Cashier Multi-Pay Station for the Development Division of the Community Projects Department, and $6,329.00 for electrical hook-up and installation, for a total of $26,500.00. Sufficient funds are available in Parking District #2, Off-Street Parking Ramp, but were not appropriated in the original fiscal budget. The proposed amendment would authorize spending these dollars for the parking ramp equipment which was presented to Council on July 5, 2002. Approval is recommended. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form – _____________ July 19, 2002 • City Attorney ORDINANCE NO. 8754 An ordinance to amend "The Annual Appropriation Bill" of the City of Grand Island, Nebraska, to revise the budget statement pursuant to the Nebraska Budget Act for the fiscal year commencing October 1, 2001 and ending September 30, 2002; to provide for severability; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. An amended appropriation is hereby made for the ensuing fiscal year to defray all necessary expenses and liabilities of City departments, funds, and operations. The object and purpose of the appropriation shall be to pay for any and all necessary expenses and liabilities for the following departments, funds, and operations. Total Revised Funds Appropriation Amendment Appropriation General 25,707,821 0 25,707,821 Special Revenue 2,343,019 26,500 2,369,519 Debt Service 5,831,205 0 5,831,205 Capital Projects 8,886,700 0 8,886,700 Enterprise 86,782,157 0 86,782,157 Internal Service 8,408,145 0 8,408,145 Agency 2,438,352 0 2,438,352 Trust 1,631,763 0 1,631,763 Total Appropriation All Funds 142,029,162 26,500 142,055,662 SECTION 2. The foregoing amendment is necessary and prudent to address circumstances which could not have been reasonably anticipated at the time of the enactment of The Annual Appropriation Bill, Ordinance No. 8691, and fund transfers as provided above shall be appropriated to provide for the purchase and installation of an auto cashier multi-pay station ORDINANCE NO. 8754 (Cont.) - 2 - Approved as to Form – ___________ July 19, 2002 • City Attorney for the downtown parking ramp, as per committee recommendations adopted by the Mayor and City Council. SECTION 3. The foregoing appropriate amendments and expenditures will increase the previously adopted total budgeted expenditures beyond that initially adopted in the amount of $142,209,162. This amendment will not require any additional tax revenue and will be funded by a transfer from cash reserves. SECTION 4. If any section, subsection, or any other portion of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed separate, distinct, and independent, and such holding shall not affect the validity of the remaining portions thereof. SECTION 5. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: July 23, 2002. ____________________________________ Ken Gnadt, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item F7 #8755 - Consideration of Approving Salary Ordinance The numbers represented in this salary ordinance are a 3.5% COLA as agreed to in the current IAFF contract, a 2.5% COLA as agreed to in the current IBEW contract, and a 3% COLA for all non-union employees. In addition, there are proposed changes to the salary ranges for the Information Technology Manager, Data Processing Supervisor (Information Technology Supervisor), Code Compliance Officer, and City Clerk. There are proposed changes to the positions which are currently referred to as "Shop/Garage" to be referred to as Fleet Services and positions which have been referred to as "Personnel" to be changed to Human Resources. Also recommended is the addition of the position of Legal Clerk. This addition does not add a FTE, instead it represents the restructuring of a current position in the Legal Department. Approval is recommended. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council Approved as to Form ? ___________ July 19, 2002 ? City Attorney ORDINANCE NO. 8755 An ordinance to amend Ordinance No. 8696 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to provide cost of living adjustments for general employees; to adjust salary ranges of employees covered by the IBEW labor union in accordance with their contract amendment; to adjust salary ranges for employees covered by the IAFF labor union in accordance with their contract; to provide salary adjustments for the Code Compliance Officer, Information Technology Manager, Information Technology Supervisor and City Clerk positions; to change the classification of Equipment Mechanic Supervisor to Fleet Services Supervisor; to change the classification of Garage Superintendent to Fleet Services Superintendent; to add the classification of Legal Clerk and to provide a salary range for such classification; to change the classification of Personnel Director to Human Resources Director; to change the classification of Personnel Specialist to Human Resources Specialist; to adjust the salary range for the Instrument Technician within the IBEW labor union; to clarify authorization that fire captains receive a one-time uniform acquisition allowance and an annual stipend for longevity; to clarify authorization that fire division chiefs receive an annual stipend for longevity; to provide for the effective date of the changes outlined herein; to repeal Ordinance No. 8696, and any ordinance or parts of ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: ORDINANCE NO. 8755 (Cont.) - 2 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accountant 1265.66 / 1781.49 1228.80 / 1729.60 Exempt Accounting Technician – Solid Waste 941.01 / 1324.17 913.60 / 1285.60 40 hrs/week Accounting Technician – Streets 941.01 / 1324.17 913.60 / 1285.60 40 hrs/week Accounting Technician – WWTP 941.01 / 1324.17 913.60 / 1285.60 40 hrs/week Administrative Assistant – Public Works 1015.99 / 1430.46 986.40 / 1388.80 40 hrs/week Administrative Assistant – Utilities 1015.99 / 1430.46 986.40 / 1388.80 40 hrs/week Assistant Public Works Director 1713.10 / 2410.20 1663.20 / 2340.00 Exempt Assistant Utility Director – Administration 2237.98 / 3149.33 2172.80 / 3057.60 Exempt Assistant Utility Director – PGS & PCC 2354.99 / 3314.13 2286.40 / 3217.60 Exempt Attorney 1797.14 / 2528.86 1744.80 / 2455.20 Exempt Audio-Visual Technician 1153.60 / 1623.28 1120.00 / 1576.00 40 hrs/week Biosolids Technician 990.45 / 1394.21 961.60 / 1353.60 40 hrs/week Building Clerk 743.25 / 1045.66 721.60 / 1015.20 40 hrs/week Building Secretary 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week ORDINANCE NO. 8755 (Cont.) - 3 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Building Department Director 1825.98 / 2568.41 1772.80 / 2493.60 Exempt Building Inspector 1182.44 / 1663.66 1148.00 / 1615.20 40 hrs/week Cemetery Superintendent 1260.72 / 1774.90 1224.00 / 1723.20 Exempt City Administrator 2777.70 / 3909.06 2696.80 / 3795.20 Exempt City Attorney 2358.29 / 3319.07 2289.60 / 3222.40 Exempt City Clerk 1228.93 / 1729.41 1125.60 / 1584.00 Exempt Civil Engineer – Utilities 1621.63 / 2281.66 1574.40 / 2215.20 Exempt Civil Engineer I – Public Works 1186.56 / 1670.25 1152.00 / 1621.60 Exempt Civil Engineer II – Public Works 1404.92 / 1977.60 1364.00 / 1920.00 Exempt Code Compliance Officer 1072.85 / 1509.60 976.80 / 1374.40 40 hrs/week Collection System Supervisor 1221.99 / 1719.69 1186.40 / 1669.60 40 hrs/week Communications Supervisor 1095.10 / 1540.88 1063.20 / 1496.00 Exempt Community Development Director 1606.80 / 2262.70 1560.00 / 2196.80 Exempt Community Projects Director 1877.90 / 2644.22 1823.20 / 2567.20 Exempt Community Projects Secretary 866.85 / 1220.34 841.60 / 1184.80 40 hrs/week Community Service Officer – Police Department 763.85 / 1074.50 741.60 / 1043.20 40 hrs/week Custodian 737.48 / 1040.71 716.00 / 1010.40 40 hrs/week Data Processing Manager 1621.63 / 2281.66 1574.40 / 2215.20 Exempt Deputy Police Chief 1772.42 / 2495.07 1720.80 / 2422.40 Exempt ORDINANCE NO. 8755 (Cont.) - 4 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Development Specialist 866.85 / 1220.34 841.60 / 1184.80 40 hrs/week Downtown Development Director 1606.80 / 2262.70 1560.00 / 2196.80 Exempt Electric Distribution Superintendent 1911.68 / 2689.54 1856.00 / 2611.20 Exempt Electric Distribution Supervisor 1615.04 / 2271.77 1568.00 / 2205.60 40 hrs/week Electric Underground & Substation Superintendent 1702.38 / 2395.37 1652.80 / 2325.60 Exempt Electrical Engineer I 1533.46 / 2158.88 1488.80 / 2096.00 Exempt Electrical Engineer II 1777.37 / 2501.66 1725.60 / 2428.80 Exempt Electrical Inspector 1182.44 / 1663.66 1148.00 / 1615.20 40 hrs/week Emergency Management Coordinator 909.70 / 1279.67 883.20 / 1242.40 40 hrs/week Emergency Management Director 1738.64 / 2446.46 1688.00 / 2375.20 Exempt EMS Division Chief 1613.39 / 2270.12 1566.40 / 2204.00 Exempt Engineering Technician Supervisor 1338.18 / 1883.66 1299.20 / 1828.80 Exempt Equipment Operator 934.42 / 1315.93 907.20 / 1277.60 40 hrs/week Executive Assistant – Administration 1015.99 / 1430.46 986.40 / 1388.80 40 hrs/week Finance Controller 1812.00 / 2548.63 1759.20 / 2474.40 Exempt Finance Director 2237.98 / 3149.33 2172.80 / 3057.60 Exempt Finance Secretary 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week Fire Chief 1966.89 / 2766.99 1909.60 / 2686.40 Exempt ORDINANCE NO. 8755 (Cont.) - 5 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Fire Operations Division Chief 1613.39 / 2270.12 1566.40 / 2204.00 Exempt Fire Prevention Division Chief 1613.39 / 2270.12 1566.40 / 2204.00 Exempt Fire Training Division Chief 1613.39 / 2270.12 1566.40 / 2204.00 Exempt Fleet Services Garage Superintendent 1348.89 / 1899.32 1309.60 / 1844.00 Exempt Fleet Services Equipment Mechanic Supervisor 1070.38 / 1506.27 1039.20 / 1462.40 40 hrs/week Golf Course Superintendent 1495.56 / 2104.50 1452.00 / 2043.20 Exempt Grounds Management Crew Chief 1177.50 / 1657.06 1143.20 / 1608.80 40 hrs/week Human Resources Director 1825.98 / 2568.41 1772.80 / 2493.60 Exempt Human Resources Specialist 1097.57 / 1544.18 1065.60 / 1499.20 40 hrs/week Information Technology Manager 1702.71 / 2395.74 1574.40 / 2215.20 Exempt Information Technology Data Processing Supervisor 1442.29 / 2029.76 1333.60 / 1876.80 Exempt Legal Assistant 1204.69 / 1695.79 1169.60 / 1646.40 40 hrs/week Legal Clerk 721.60 / 1015.20 40 hrs/week Legal Secretary 904.75 / 1274.73 878.40 / 1237.60 40 hrs/week Librarian I 1102.51 / 1550.77 1070.40 / 1505.60 Exempt Librarian II 1212.93 / 1706.50 1177.60 / 1656.80 Exempt Library Assistant 759.73 / 1068.73 737.60 / 1037.60 40 hrs/week Library Assistant Director 1396.68 / 1965.24 1356.00 / 1908.00 Exempt Library Clerk 606.46 / 854.49 588.80 / 829.60 40 hrs/week Library Director 1774.90 / 2498.37 1723.20 / 2425.60 Exempt ORDINANCE NO. 8755 (Cont.) - 6 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Library Page* 458.97 / 694.81 445.60 / 674.57 40 hrs/week Library Secretary 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week Maintenance Mechanic I 946.78 / 1335.70 919.20 / 1296.80 40 hrs/week Maintenance Mechanic II 1062.96 / 1495.56 1032.00 / 1452.00 40 hrs/week Maintenance Worker I – Solid Waste 861.01 / 1212.93 836.00 / 1177.60 40 hrs/week Maintenance Worker I – Building, Golf, WWTP 884.98 / 1245.06 859.20 / 1208.80 40 hrs/week Maintenance Worker II – Solid Waste 907.22 / 1277.20 880.80 / 1240.00 40 hrs/week Maintenance Worker II – Building, Golf, WWTP, Zoo 931.94 / 1314.28 904.80 / 1276.00 40 hrs/week Meter Reading Supervisor 1091.80 / 1537.58 1060.00 / 1492.80 Exempt Office Manager – Police Department 1029.18 / 1448.59 999.20 / 1406.40 40 hrs/week Parking Monitor 473.80 / 667.44 460.00 / 648.00 40 hrs/week Parks and Recreation Director 1917.45 / 2696.95 1861.60 / 2618.40 Exempt Parks and Recreation Secretary 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week Parks Maintenance Superintendent 1426.34 / 2006.44 1384.80 / 1948.00 Exempt Payroll Specialist 1097.57 / 1544.18 1065.60 / 1499.20 40 hrs/week Personnel Director 1825.98 / 2568.41 1772.80 / 2493.60 Exempt Plumbing Inspector 1182.44 / 1663.66 1148.00 / 1615.20 40 hrs/week Police Chief 2060.00 / 2899.66 2000.00 / 2815.20 Exempt Police Records Clerk 783.62 / 1103.34 760.80 / 1071.20 40 hrs/week Power Plant Maintenance Supervisor 1615.04 / 2271.77 1568.00 / 2205.60 Exempt ORDINANCE NO. 8755 (Cont.) - 7 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Power Plant Operations Supervisor 1696.62 / 2387.13 1647.20 / 2317.60 Exempt Power Plant Superintendent – Burdick 1766.66 / 2486.01 1715.20 / 2413.60 Exempt Power Plant Superintendent – PGS 2093.78 / 2944.98 2032.80 / 2859.20 Exempt Public Information Officer 1097.57 / 1544.18 1065.60 / 1499.20 40 hrs/week Public Safety Secretary 931.12 / 1313.46 904.00 / 1275.20 40 hrs/week Public Works Director 2237.98 / 3149.33 2172.80 / 3057.60 Exempt Public Works Secretary 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week Purchasing Technician 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week Recreation Superintendent 1319.22 / 1855.65 1280.80 / 1801.60 Exempt Senior Civil Engineer – Public Works Engineering 1704.03 / 2398.66 1654.40 / 2328.80 Exempt Senior Civil Engineer – Utility, PCC 1802.09 / 2537.10 1749.60 / 2463.20 Exempt Senior Electrical Engineer 1621.63 / 2281.66 1574.40 / 2215.20 Exempt Senior Engineering Technician 1182.44 / 1663.66 1148.00 / 1615.20 40 hrs/week Senior Equipment Operator 1020.11 / 1435.41 990.40 / 1393.60 40 hrs/week Senior Library Assistant 838.01 / 1179.14 813.60 / 1144.80 40 hrs/week Senior Maintenance Worker 998.69 / 1405.74 969.60 / 1364.80 40 hrs/week Senior Telecommunicator/EMD 899.81 / 1265.66 873.60 / 1228.80 40 hrs/week Senior Utility Secretary 845.42 / 1192.33 820.80 / 1157.60 40 hrs/week Solid Waste Division Clerk 743.25 / 1045.66 721.60 / 1015.20 40 hrs/week Solid Waste Superintendent 1535.94 / 2161.35 1491.20 / 2098.40 Exempt ORDINANCE NO. 8755 (Cont.) - 8 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Street Superintendent 1458.48 / 2054.23 1416.00 / 1994.40 Exempt Street Supervisor 1157.72 / 1628.22 1124.00 / 1580.80 40 hrs/week Telecommunicator/EMD 856.96 / 1208.81 832.00 / 1173.60 40 hrs/week Turf Management Specialist 1182.44 / 1663.66 1148.00 / 1615.20 40 hrs/week Utility Production Engineer 1867.18 / 2627.74 1812.80 / 2551.20 Exempt Utility Director 2649.98 / 3727.78 2572.80 / 3619.20 Exempt Utility Secretary 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week Utility Services Manager 1549.94 / 2181.13 1504.80 / 2117.60 Exempt Utility Warehouse Supervisor 1193.98 / 1679.31 1159.20 / 1630.40 40 hrs/week Wastewater Engineering/Operations Superintendent 1704.03 / 2398.66 1654.40 / 2328.80 Exempt Wastewater Plant Maintenance Supervisor 1254.13 / 1765.01 1217.60 / 1713.60 40 hrs/week Wastewater Plant Operator I 880.03 / 1238.47 854.40 / 1202.40 40 hrs/week Wastewater Plant Operator II 936.89 / 1319.22 909.60 / 1280.80 40 hrs/week Wastewater Plant Process Supervisor 1284.62 / 1808.68 1247.20 / 1756.00 40 hrs/week Wastewater Plant Senior Operator 990.45 / 1394.21 961.60 / 1353.60 40 hrs/week Water Superintendent 1465.07 / 2060.83 1422.40 / 2000.80 Exempt Water Supervisor 1249.18 / 1759.24 1212.80 / 1708.00 40 hrs/week Worker / Seasonal 412.00 / 1600.00 Exempt Worker / Temporary 412.00 40 hrs/week *Pay Schedule Variation ORDINANCE NO. 8755 (Cont.) - 9 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Equipment Mechanic – Garage 944.80 / 1328.80 40 hrs/week Equipment Operator – Streets 844.80 / 1188.00 40 hrs/week Fleet Maintenance Technician 842.40 / 1185.60 40 hrs/week Shop Attendant 768.00 / 1083.20 40 hrs/week Horticulturist 892.00 / 1256.80 40 hrs/week Maintenance Worker I – Cemetery 783.20 / 1103.20 40 hrs/week Maintenance Worker I – Parks 783.20 / 1103.20 40 hrs/week Maintenance Worker I – Streets 766.40 / 1077.60 40 hrs/week Maintenance Worker II – Cemetery 838.40 / 1180.00 40 hrs/week Maintenance Worker II – Streets 815.20 / 1147.20 40 hrs/week Maintenance Worker II – Parks 832.80 / 1172.80 40 hrs/week Senior Equipment Operator – Streets 925.60 / 1303.20 40 hrs/week Senior Maintenance Worker – Streets 925.60 / 1303.20 40 hrs/week Traffic Signal Technician I 925.60 / 1303.20 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: ORDINANCE NO. 8755 (Cont.) - 10 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Accounting Clerk I 715.20 / 1006.40 697.60 / 983.20 40 hrs/week Accounting Clerk II 808.80 / 1140.00 788.80 / 1109.60 40 hrs/week Computer Technician 965.60 / 1358.40 919.20 / 1292.00 40 hrs/week Computer Programmer 1268.00 / 1783.20 1206.40 / 1696.80 40 hrs/week Electric Distribution Crew Chief 1469.60 / 2067.20 1433.60 / 2017.60 40 hrs/week Electric Underground & Substation Crew Chief 1469.60 / 2067.20 1433.60 / 2017.60 40 hrs/week Engineering Technician I 1014.40 / 1427.20 989.60 / 1392.80 40 hrs/week Engineering Technician II 1236.80 / 1740.00 1206.40 / 1696.80 40 hrs/week GIS Technician 1332.00 / 1873.60 1299.20 / 1828.80 40 hrs/week Instrument Technician 1506.40 / 2119.20 1433.60 / 2017.60 40 hrs/week Lineman Apprentice 1040.00 / 1463.20 1014.40 / 1427.20 40 hrs/week Lineman First Class 1332.00 / 1873.60 1299.20 / 1828.80 40 hrs/week Lineman Second Class 1148.00 / 1615.20 1120.00 / 1576.00 40 hrs/week Materials Handler 1267.20 / 1782.40 1236.00 / 1739.20 40 hrs/week Meter Reader 853.60 / 1201.60 832.80 / 1171.20 40 hrs/week Meter Technician 1040.00 / 1463.20 1014.40 / 1427.20 40 hrs/week Network Technician 1120.00 / 1576.00 1066.40 / 1500.80 40 hrs/week Power Dispatcher I 1399.20 / 1968.00 1364.80 / 1920.80 40 hrs/week Power Dispatcher II 1469.60 / 2067.20 1433.60 / 2017.60 40 hrs/week ORDINANCE NO. 8755 (Cont.) - 11 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Power Plant Custodian 754.40 / 1061.60 736.00 / 1036.00 40 hrs/week Power Plant Maintenance Mechanic 1332.00 / 1873.60 1299.20 / 1828.80 40 hrs/week Power Plant Operator I 1040.00 / 1463.20 1014.40 / 1427.20 40 hrs/week Power Plant Operator II 1399.20 / 1968.00 1364.80 / 1920.80 40 hrs/week Senior Accounting Clerk 849.60 / 1196.80 828.80 / 1165.60 40 hrs/week Senior Engineering Technician 1332.00 / 1873.60 1299.20 / 1828.80 40 hrs/week Senior Materials Handler 1399.20 / 1968.00 1364.80 / 1920.80 40 hrs/week Senior Meter Reader 919.20 / 1292.00 896.80 / 1262.40 40 hrs/week Senior Power Dispatcher 1621.60 / 2280.80 1582.40 / 2227.20 40 hrs/week Senior Power Plant Operator 1544.00 / 2172.00 1506.40 / 2119.20 40 hrs/week Senior Substation Technician 1506.40 / 2119.20 1433.60 / 2017.60 40 hrs/week Senior Utilities Operator 1506.40 / 2119.20 1469.60 / 2067.20 40 hrs/week Senior Water Maintenance Worker 1120.00 / 1576.00 1092.80 / 1537.60 40 hrs/week Substation Technician 1399.20 / 1968.00 1331.20 / 1872.00 40 hrs/week Systems Technician 1506.40 / 2119.20 1433.60 / 2017.60 40 hrs/week Tree Trim Crew Chief 1332.00 / 1873.60 1299.20 / 1828.80 40 hrs/week Utilities Electrician 1399.20 / 1968.00 1331.20 / 1872.00 40 hrs/week Utilities Operator 1364.80 / 1920.80 1331.20 / 1872.00 40 hrs/week Utility Technician 1469.60 / 2067.20 1433.60 / 2017.60 40 hrs/week ORDINANCE NO. 8755 (Cont.) - 12 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Utility Warehouse Clerk 942.40 / 1326.40 919.20 / 1292.00 40 hrs/week Water Maintenance Worker I 919.20 / 1292.00 896.80 / 1262.40 40 hrs/week Water Maintenance Worker II 989.60 / 1392.80 965.60 / 1358.40 40 hrs/week Wireman I 1148.00 / 1615.20 1120.00 / 1576.00 40 hrs/week Wireman II 1332.00 / 1873.60 1299.20 / 1828.80 40 hrs/week SECTION 4. The currently occupied cla ssifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Police Captain 1328.80 / 1869.60 40 hrs/week Police Officer* 978.40 / 1396.80 40 hrs/week Police Sergeant* 1106.40 / 1580.00 40 hrs/week Pay Schedule Variation* SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: ORDINANCE NO. 8755 (Cont.) - 13 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Fire Captain 1361.88 / 1917.00 1315.44 / 1851.12 212 hrs/28 days Firefighter / EMT 1004.40 / 1432.08 966.60 / 1383.48 212 hrs/28 days Firefighter / Paramedic 1109.16 / 1637.28 1054.08 / 1583.28 212 hrs/28 days SECTION 6. The currently occupied classifications of officers and employees of the City of Grand Island within the Planning Department, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such officers and employees within the Planning Department shall work prior to overtime eligibility are as follows: Classification Bi-Weekly Pay Range Min/Max Overtime Eligibility Planning Director 1636.46 / 2302.26 1588.80 / 2235.20 Exempt Planning Secretary 842.95 / 1185.74 818.40 / 1151.20 40 hrs/week Planning Technician 1182.44 / 1663.66 1148.00 / 1615.20 40 hrs/week SECTION 7. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classification, and the number of hours and work period which certain such employees shall work prior to overtime eligibility area as stated above. All full-time fire fighters and police officers shall be paid a clothing and uniform allowance in addition to regular salary. The range of this allowance is $76 to $80 per month. ORDINANCE NO. 8755 (Cont.) - 14 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney Full-time police officers may also receive a reimbursement toward the purchase of body armor, not to exceed $400. Bilingual employees may receive an annual stipend not to exceed $500. Full- time fire fighters and fire captains may receive a one-time uniform acquisition allowance of up to $850. Full-time fire fighters, fire captains, and fire division chiefs and may receive an annual stipend for longevity not to exceed $520. If any such fire fighter or police officer shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reading Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, Electric Underground and Substation Superintendent, Electric Underground and Substation Supervisor, and Engineering Technical Supervisor shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department personnel in the IBEW, the City shall pay 60% of the cost of providing and cleaning said clothing and the employees 40% of said cost. Public Works Department personnel in the AFSCME bargaining unit shall be eligible to participate in a voluntary uniform program providing an allowance up to $18 per month. Full- time Shop Garage Division personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications Equipment Mechanic Supervisor, Garage Superintendent, and Equipment Mechanic shall receive a tool allowance of $10 biweekly. Parking Monitors may receive a one-time uniform acquisition allowance of $250 upon employment and an annual allowance thereafter of $100. ORDINANCE NO. 8755 (Cont.) - 15 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney SECTION 8. Employees shall be compensated for unused sick leave as follows: (A) For all employees except those covered in the IAFF and AFSCME bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 960 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day’s pay based on the employee’s current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 960 hours accrual of the preceding year. For those employees covered in the AFSCME bargaining agreement, the City will include in the paycheck in January of each year, payment for an employee's unused sick leave in excess of 968 hours accrued in the preceding calendar year. The compensation will be at the rate of one-half day's pay based on the employee's current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 968 hours accrual of the preceding year. For those employees covered in the IAFF bargaining agreement, the City will include in the second paycheck in January of each year, payment for an employee’s unused sick leave in excess of 2,880 hours accrued in the preceding calendar year. The compensation will be at the rate of one-quarter day’s pay based on the employee’s current pay rate at the time of such compensation, for each day of unused sick leave which exceeds 2,880 hours accrual of the preceding year. (B) All employees except those covered in the fire department bargaining agreement shall be paid for one-half of their accumulated sick leave at the time of ORDINANCE NO. 8755 (Cont.) - 16 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney their retirement, the rate of compensation to be based on the employee’s salary at the time of retirement. Employees covered in the fire department bargaining agreement shall be paid for one quarter of their accumulated sick leave at the time of their retirement, the rate of compensation to be based upon the employee’s salary at the time of retirement. (C) Department heads shall be paid for one-half of their accumulated sick leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused sick leave at retirement shall be as provided above. (D) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused sick leave. SECTION 9. The city administrator shall receive a vehicle allowance of $300 per month in lieu of mileage for use of personal vehicle travel within Hall County, payable monthly. SECTION 10. Reimbursed expenses which are authorized by Neb. Rev. Stat. §13-2201, et. seq., the Local Government Miscellaneous Expenditure Act and/or which the Internal Revenue Service requires to be reflected on an employee IRS Form W-2 at year end, are hereby authorized as a payroll entry. SECTION 11. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. ORDINANCE NO. 8755 (Cont.) - 17 - Approved as to Form ? ____________ July 19, 2002 ? City Attorney SECTION 12. Salary adjustments to be received as a result of this ordinance for employees covered by IBEW labor agreement shall become effective with the pay period beginning on October 7, 2002. SECTION 13. Salary adjustments to be received as a result of this ordinance for employees covered by the IAFF labor agreement shall become effective on October 7, 2002. SECTION 14. Salary adjustments to be received as a result of this ordinance for the general employees (with the exception of the Legal Clerk classification) and the Planning Department employees shall become effective with the pay period beginning on October 7, 2002. SECTION 15. The salary range for the Legal Clerk classification shall be effective immediately. SECTION 16. Ordinance No. 8696 and all other ordinances and parts of ordinances in conflict herewith be, and the same are, hereby repealed. SECTION 17. This ordinance shall be in full force and take effect from and after its passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. Enacted: July 23, 2002. ____________________________________ Ken Gnadt, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Item G1 Receipt of Official Document - Civil Service Minutes of June 24, 2002 The Minutes of the June 24, 2002 Civil Service Meeting are submitted. See attached MINUTES. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Brenda Sutherland City of Grand Island City Council City Of Human Resources GRAND ISLAND Working Together for a Better Tomorrow. Today. MINUTES CIVIL SERVICE COMMISSION June 24, 2002 Roll Call: Members Present: Burns, Hilligas, Leeper Members Absent: None Also Present: Curt Rohling, Fire Operations Chief Leeper called the meeting to order at 8:30 a.m. Notice of the meeting was published in the June 21, 2002, edition of the Grand Island Independent. Burns moved to approve the minutes of the May 6, 2002, meeting. Hilligas seconded the motion, which carried unanimously upon roll call vote. The Commission received a request from the Fire Department to advertise and conduct a Fire Prevention Division Chief examination. Hilligas moved to authorize the Secretary to advertise and conduct a Fire Prevention Division Chief examination. Burns seconded the motion, which carried unanimously upon roll call vote. The Commission received a request from the Fire Department to advertise and conduct a Fire Captain examination. Hilligas moved to authorize the Secretary to advertise and conduct a Fire Captain examination. Burns seconded the motion, which passed unanimously upon roll call vote. There being no further business, Burns moved to adjourn the meeting at 8:40 a.m. Hilligas seconded the motion which carried unanimously upon roll call vote. Respectfully submitted, Brenda Sutherland, Secretary Approved by Civil Service Commission: 7/17/02 Civil Service Commission Copies of approved Minutes to: City Clerk Item G2 Approving Minutes of July 9, 2002 City Council Regular Meeting The Minutes of the July 9, 2002 City Council Regular Meeting are submitted for approval. See attached MINUTES. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 9, 2002 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 9, 2002. Notice of the meeting was given in the Grand Island Independent on July 3, 2002. Mayor Ken Gnadt called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Pielstick, Ward, Seifert, Larson, Hornady, Whitesides, Haase, Murray, Walker and Sorensen. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, City Attorney Charlie Cuypers, Public Works Director Steve Riehle and Finance Director David Springer. PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Father Walter Phelan, Chaplain at the Veterans Hospital. PRESENTATIONS AND PROCLAMATIONS: Proclamation “National Aquatic Week” July 14-20, 2002. Mayo r Gnadt proclaimed the week of July 14-20, 2002 as “National Aquatic Week”. Recognition of Police Officers Attending the Top Gun Motorcycle Competition. The Mayor and City Council recognized Officer Ellis Collins, Sergeant Joe Rodriquez, Officer James Colgan and Officer Doug Whiles for their accomplishments at the Top Gun Motorcycle Competition in Golden, Colorado. Police Chief Kyle Hetrick was present for the presentation. Presentation by CH2MHill Relative to Wastewater Treatment Plant. Tom Heinemann representing CH2MHill updated the Council on the Engineering Study of the Wastewater Treatment Plant operations. Presented were the following Implementation Plans: Implementation Plan 2003-2004 Belt Press System Digester Modifications Short-Term Grit Handling Construction Cost: $5.6 million Implementation Plan Phase II Grease Improvements Short-Term Secondary Clarifiers Short-Term Primary Clarifiers Polymer System Modifications Construction Cost: $3.1 million Implementation Plan Phase III Page 2, City Council Regular Meeting, July 9, 2002 Off-site Composting Convert to Vortex Grit Removal Primary Clarifier No. 3 Construction Cost: $7.1 million Implementation Plan Phase IV Secondary Clarifier No., 4 Construction Cost: $1.9 million Odor Control Summary Biofilter for belt filter presses Sludge lagoon abandonment Covers & biofilter for digesters Eventual off-site composting Conversion to vortex grit removal Primary clarifier weir covers & biofilter Discussion was held concerning other systems and having an independent review. The consensus of the Council was to move forward with the independent review. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement Located at 1466 South Gunbarrel Road. (Robert K. and Kathleen McFarland) Gary Mader, Utilities Director, reported that acquisition of a utility easement located at 1466 South Gunbarrel Road, was required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement would be used to locate an underground power line and pad mounted transformer to serve a new house being constructed. No public testimony was heard. Public Hearing on Acquisition of Utility Easement Located at 1310 South Gunbarrel Road. (Ronald C., and Norma J. Shullaw) Gary Mader, Utilities Director, reported that acquisition of a utility easement located at 1310 South Gunbarrel Road, was required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement would be used to locate an underground power line and pad mounted transformer to serve a new house that is being constructed. No public testimony was heard. Public Hearing on Acquisition of Utility Easement Located at 1450 South Gunbarrel Road. (Michael J. and Beverly E. Nolan) Gary Mader, Utilities Director, reported that acquisition of a utility easement located at 1450 South Gunbarrel Road, was required in order to have access to install, upgrade, maintain, and repair power appurtenances. This easement would be used to locate an underground power line and pad mounted transformer to serve a new house that is being constructed. No public testimony was heard. Public Hearing on Amendment to the Community Redevelopment Authority (CRA) Redevelopment Plan and Authorizing Tax Increment Financing for Renovation of Facility at 1003 West Third Street. Cindy Johnson, Community Projects Director, reported that at the June 4, 2002 meeting of the Community Redevelopment Authority, the CRA adopted Resolution #38 providing for an amendment to the Redevelopment Plan for Blight and Substandard Area #4, Page 3, City Council Regular Meeting, July 9, 2002 approving a redevelopment contract and giving notice of intent to enter into a redevelopment contract. Kris and Tim Harris, dba RSF Limited, were redeveloping the property at 1003 West Third Street for a dental office. The proposed redevelopment contract provided for the use of tax increment financing for the redevelopment project. Tax increment financing was a mechanism whereby the increased property taxes for the improved property are used to pay for the improvements. The anticipated tax increment financing for this project was $35,000. In December, 2000, the City Council adopted a Redevelopment Plan for this area, which was generally described as the central portion of the City of Grand Island, beginning at the intersection of the west line of Clark Street and the north line of the alley between Fourth and Fifth Streets, south to the alley between Second and Third Streets, and west to Broadwell Avenue. State Statutes require that amendments to the Redevelopment Plan, to address specific projects, be considered by the Community Redevelopment Authority and Regional Planning Commission, in addition to the City Council. The Regional Planning Commission considered the Amendment at their meeting of June 19, 2002 and recommended approva l. Notification of the proposed Amendment and Redevelopment Project was provided to all taxing entities and appropriate neighborhood associations. Kris Harris, DDS, 702 West Koenig Street, spoke in support. No further public testimony was heard. Public Hearing on Request of Daffodil, LLC dba Conoco One Stop, 2105 West 2nd Street, for Class “C” Liquor License. City Clerk RaNae Edwards, reported that Habibur Khan, representing Daffodil, LLC dba Conoco One Stop, 2105 West 2nd Street had submitted an application with the City Clerk’s Office for a Class “D” Liquor License. A Class “D” Liquor License allows for the sale of alcoholic beverages off sale only within the corporate limits of the City. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on June 21, 2002; notice to applicant of date, time and place of hearing mailed on June 24, 2002; notice to the general public of date, time and place of hearing published on June 29, 2002; Chapter 4 of City Code and departmental reports as required by City Code. Tom Emerton, Attorney, Habibur Khan and Mahammad Kalam representing Conoco One Stop were present and spoke in support. No further public testimony was heard. Public Hearing on Acquisition of Right of Way Located in the SW1/4 of Section 13-11-10 by Eminent Domain. (T & E Cattle Company) Charlie Cuypers, City Attorney, reported that following the Mayor and City Council's earlier approval of acquiring the right of way from T&E Cattle Company necessary for construction of a drainage ditch to serve two new subdivisions in the North Road/Potash Road area, representatives of the legal and public works departments met with Greg Baxter to negotiate terms for a voluntary acquisition of the right of way. Negotiations were not successful due to the landowner's position that he felt he was given binding assurances that this land transaction would not occur for several years during the course of a prior land sale. The proposals for the new subdivisions were unknown at the time of these discussions. The drainage ditch would serve not only the new subdivisions, but also would serve part of the Little Page 4, City Council Regular Meeting, July 9, 2002 B'S and T&E land when it was developed. Greg Baxter, 1723 Bridle Lane and Kevin Schneider, Attorney representing T & E Cattle Company spoke in opposition. No further public testimony was heard. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8745 - Consideration of Vacating Easement Located at 2322 South Locust Street. (Gary Shovlain) #8746 - Consideration of Creating Sanitary Sewer District #507, Along Cannon Road Between North Road and Mansfield Road, and a Short Piece North of State Street East of North Road #8747 – Consideration of Amending Chapter 34 of City Code Relative to Telecommunications be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on their first reading and then upon final passage and call for a roll call vote on each reading and then upon final passage. Councilmember Walker seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Mayor: Is there any one in the audience interested in these ordinances? No public testimony was heard. City Clerk: Ordinances #8745, #8746 and #8747 on first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #8745, #8746 and #8747 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on first reading and then upon final passage, Ordinances #8745, #8746 and #8747 are declared to be lawfully passed and adopted upon publication as required by law. Motion was made by Whitesides, second by Larson, to approve Ordinance #8748 – Consideration of Annexation – Areas 2, 3, 5b, 6, 9 10 & 11 on first reading. City Attorney Charlies Cuypers explained the areas to be annexed. Mike Johnson, Attorney representing South Public Power District and Bob Mettenbrink, 270 E One R Road, spoke in opposition. Upon roll call vote, all voted aye. Motion adopted. Motion was made by Whitesides, second by Hornady, to approve Ordinance #8749 – Consideration of Annexation – Area 12 on first reading. The following people spoke in opposition: Page 5, City Council Regular Meeting, July 9, 2002 Chris Riha, 3560 Hillside Drive Bill Heider, 4148 Springview Drive Susie Springer, 3624 Schroeder Avenue Tim Victor, 4228 Springview Drive John Amick, 410 Amick Avenue, Doniphan – member of Regional Planning Commission encouraged the Council to adopt the recommendations of the Planning Commission which opposed areas #12 & 4. Upon roll call vote, Councilmembers Seifert, Larson, Hornady, Whitesides, Haase, Murray, Walker and Sorensen voted yes. Councilmembers Pielstick and Ward voted no. Motion adopted. Motion was made by Larson, second by Whitesides, to approve Ordinance #8750 – Consideration of Annexation – Area 4 on first reading. Leona Cederland, 4706 Gunbarrel Place spoke in support. The following people spoke in opposition: Rollie Reynolds, 239 Lakeside Drive Bob Kutz, #20 Kuester Lake Al Karle, 4710 Stoneridge Path Willie Skala, 323 Mallard Lane Bud Jeffries, #28 Kuester Lake Upon roll call vote, Councilmembers Larson and Hornady voted yes. Councilmembers Pielstick, Ward, Seifert, Whitesides, Haase, Murray, Walker and Sorensen voted no. Motion failed. CONSENT AGENDA: Motion by Pielstick, second by Larson, carried unanimously to approve the Consent Agenda excluding item G-21. Receipt of Official Document – Civil Service Minutes of May 6, 2002. Approving Appointments of Ben Murphy and Dave Soto to the Community Development Advisory Committee. Approving Appointments of Glen Murray and Margaret Hornady to the Selection Committee for the Former City Hall. Approving Minutes of June 25, 2002 City Council Regular Meeting. Approving Request of Daffodil, LLC dba Conoco One Stop, 2105 West 2nd Street, for Class “D” Liquor License. Approving Request of Mahammad Kalam, 2307 West 1st Street, for Liquor Manager Designation for Daffodil, LLC dba Conoco One Stop, 2105 West 2nd Street. Approving Request of Sharon Scusa, 1835 Valley View Drive, Crete, Nebraska, for Liquor Manager Designation for Casey’s General Stores, Inc. dba Casey’s General Store #1768, 420 North Broadwell Avenue. Page 6, City Council Regular Meeting, July 9, 2002 Approving Request of Danny C. Dennie, 3605 Bronco Road, for Liquor Manager Designation for U Save Foods, Inc., dba Sunmart #768, 3420 West State Street. Approving Request of Susan R. McAfee, 1863 7th Avenue, Dannebrog, Nebraska, for Liquor Manager Designation for Bosselman, Inc., dba Pump & Pantry #8, 2028 North Broadwell Avenue. #2002-192 – Approving Acquisition of Utility Easement Located at 1466 South Gunbarrel Road. (Robert K. and Kathleen McFarland) #2002-193 – Approving Acquisition of Utility Easement Located at 1310 South Gunbarrel Road. (Ronald C. and Norma J. Shullaw) #2002-194 – Approving Acquisition of Utility Easement Located at 1450 South Gunbarrel Road. (Michael J. and Beverly E. Nolan) #2002-195 – Approving Amendment to Community Redevelopment Authority (CRA) Plan and Authorizing Financing for Dental Office Development. #2002-196 – Approving Resolution of Intent to Create Business Improvement District #4, South Locust Street from Stolley Park Road to Fonner Park Road. #2002-197 – Approving Bid Award for Sanitary Sewer District #501, Freedom Acres to The Diamond Engineering Company, Grand Island, Nebraska in the Amount of $322,423.16. #2002-198 - Approving Bid Award for Well Field Pump #3 Replacement to Flowserve, Taneytown, Maryland, in the Amount of $513,566.00. #2002-199 – Approving Bid Award for Downtown Alley Improvements, Phase IV Paving, Storm Sewer and Electrical Project 2002-UG-1 to The Diamond Engineering Company, Grand Island, Nebraska, in the Amount of $392,096.45. #2002-200 – Approving Designation of a Loading Zone for Trinity Lutheran Church at 212 West 12th Street. #2002-201 – Approving Installation of a Stop Sign for Westbound Traffic on 8th Street Approaching Howard Avenue. #2002-202 – Approving Continuation of Sanitary Sewer District #505, Seedling Mile and Willow Street, North of US Highway 30. #2002-204 – Approving Bid Award for (3) Cardiac Monitors with Zoll Medical Corporation, Burlington, Massachusetts, in the Amount of $30,975.00. Page 7, City Council Regular Meeting, July 9, 2002 #2002-205 – Approving Bid Award for Furnishing and Installation of Auto Cashier Multi-Space Pay Station with Access & Time Automations, Inc., Denver, Colorado, in the Amount of $20,171.00. #2002-203 – Approving Acquisition of Right of Way Located in the SW1/4 of Section 13-11-10 by Eminent Domain. Motion by Seifert, second by Whitesides to deny Resolution #2002-203. Public Works Director Steve Riehle explained where the drainage ditch would be located. Councilmembers Larson, Hornady and Murray stated concerns of the liability to the City if this was not passed. Upon roll call vote, Councilmembers Seifert, Walker and Sorensen voted yes. Councilmenbers Pielstick, Ward, Larson, Hornady, Whitesides, Haase and Murray voted no. Motion failed. Motion by Larson, second by Ward to approve Resolution #2002-203. Upon roll call vote, Councilmembers Pielstick, Ward, Larson, Hornady, Whitesides, Haase and Murray voted yes. Councilmembers Seifert, Walker and Sorensen voted no. Motion adopted. RESOLUTIONS: #2002-206 – Approving Installation of Additional Street Lights on 3rd Street from Blaine Street to Eddy Street. Steve Riehle, Public Works Director, reported that an informational meeting was held on February 28, 2002, at the Edith Abbott Memorial Library to discuss additional lighting for the Third Street corridor from Blaine Street to Eddy Street. Ninety-eight invitations were mailed out to residents along Third Street. Three individuals attended the meeting. Grand Island’s Street Light Standards were discussed at the June 18, 2002 Study Session. Councilmember Fred Whitesides requested a future Council agenda item to authorize the installation of one additional streetlight per block on Third Street. Seventeen (17) additional streetlights could be placed mid-block without major disruption of parking areas or major tree trimming. Lath stakes were installed where the additional streetlights would be placed so everyone could see where the lights were being proposed. The estimated capital construction cost would be $26,600. Money would have to be trans ferred from an existing account to fund the work. Councilmember Murray stated concerns of setting a precedence for other areas and the lack of people who showed up at the meeting to discuss street lights on 3rd Street. Motion by Whitesides, second by Sorensen, to approve Resolution #2002-206. Upon roll call vote, Councilmembers Pielstick, Ward, Seifert, Larson, Whitesides, Haase, Walker and Sorensen voted yes. Councilmembers Hornady and Murray voted no. Motion adopted. #2002-207 – Approving Resolution to Close Seedling Mile Road from Willow Street East for Approximately 450 Feet. Steve Riehle, Public Works Director, reported that the section of undisturbed concrete on Seedling Mile Road east of Willow Road and North of US Highway 30 was eligible for listing with the National Register of Historic Places. Page 8, City Council Regular Meeting, July 9, 2002 Mr. Riehle briefed Council on the historical significance of this stretch of the Lincoln Highway at the April 3, 2001 Study Session. A Resolution to close Seedling Mile Road to vehicular traffic from the Willow Road intersection east for approximately 500’ was on the agenda for Council consideration at the April 10, 2001 meeting. Abutting property owners expressed concerns about the impact of closing Seedling Mile Road on their property. They were especially concerned because the details of the Nebraska Department of Roads (NDOR) project to widen US Highway 30 were not yet finalized. The item was tabled so Staff could work with property owners to address their concerns. A meeting was held with abutting property owners on May 15, 2002. Staff felt that the closing of this stretch of Seedling Mile Road would have to wait until the details of the NDOR’s project were worked out. A new frontage road connection between Seedling Mile/Stuhr Road north of US Highway 30 was now complete. The frontage road provides an access for the property owners that were concerned about closing Seedling Mile Road. The Contractor was advised to keep construction equipment off this historical piece of road to preserve it. If was recommended that the road be closed to all public vehicular traffic to preserve its integrity and prevent future damage. Costs for installation of signs and barricades would be minimal. Randy Rapien, 226 Lakeside Drive expressed concerns about the maintenance. Motion by Seifert, second by Sorensen, carried unanimously to approve Resolution #2002-207. PAYMENT OF CLAIMS: Motion by Whitesides, second by Haase, carried unanimously to approve the Claims for the period of June 26, 2002 through July 9, 2002, for a total amount of $4,464,701.19. ADJOURNMENT: The meeting was adjourned at 10:00 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G3 Approving Minutes of July 16, 2002 City Council Study Session The Minutes of the July 16, 2002 City Council Study Session are submitted for approval. See attached MINUTES. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION July 16, 2002 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 16, 2002. Notice of the meeting was given in the Grand Island Independent on July 10, 2002. Council President Larry Seifert called the meeting to order at 7:00 p.m. The following members were present: Counc ilmembers Pielstick, Larson, Hornady, Whitesides, Haase, Murray and Walker. Councilmembers Sorensen and Ward were absent. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, City Attorney Charlie Cuypers, Public Works Director Steve Riehle and Finance Director David Springer. PLEDGE OF ALLEGIANCE was said followed by the INVOCATION given by Councilmember Pielstick. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Nine individuals reserved time to speak on agenda items. Presentation of Public Works Annual Report. Steve Riehle, Public Works Director, reviewed the Public Works Annual Report, which included fleet services, engineering, solid waste landfill, street and transportation, and the wastewater treatment plant. Final Report for the Platte Valley Industrial Park Drainage. Steve Riehle, Public Works Director, reported that the engineering consulting firm of Olsson Associates of Grand Island was hired to study the storm water drainage for the Platte Valley Industrial Park. The drainage system within the Park was part of the platting/subdividing of the property. An outlet for the ditch and detention cell system was needed. Kevin Prior representing Olsson Associates presented two alternatives for carrying the storm water to an outlet. Staff felt it was appropriate to brief the Council on the results of the study before beginning discussions with property owners downstream of the Industrial Park. When more precise details of the plan as well as Right-of-Way requirements are known, another presentation would be made. Mr. Riehle stated a Public Hearing would be held to acquire Right-of-Way by Resolution so that discussions on acquisition of Right-of-Way could begin Review of Proposed Changes to the Procurement Code. Marlan Ferguson, City Administrator, reported that a staff committee had been charged with reviewing the current Procurement Code and suggested areas for improvement. A comprehensive review of the Procurement Code had not been undertaken since the Code was significantly overhauled in 1991. The Procurement Code provides for the fair and equitable treatment of all persons involved in public purchasing by the City, to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity. Page 2, City Council Study Session, July 16, 2002 Over the course of the last three months, the Committee had reviewed not only the Procurement Code (Chapter 27 of City Code) but also associated policies and procedures that were established at the Administration level. The goal of the Committee was to identify what changes, if any, could be made to streamline the purchasing process and, at the same time, retain the integrity of the City's procurement processes. To assist in this effort, procurement policies from other first class cities were obtained and analyzed. Results demonstrated no consistent standards. Some cities did not have a formalized or centralized bidding process; each department handled purchases independently and in many cases differently than others. Others, like Grand Island, were quite structured in their bidding processes. As a result of this review and discussions with management, it was recommended that the Procurement Code be amended as follows: Section 27-6 and 27-7 (Respons ibility) Re-assign supervision of the purchasing policies from the Mayor and City Council to the City Administrator. This change clarifies that Department Directors are responsible to the City Administrator for purchasing decisions and any deviations to the Procurement Code would be addressed by the City Administrator and the Department Director, with the assistance of the purchasing agent. Section 27-8 and 27-10 (Advertising Time) Reduce the length of time required between formal publication of invitation for sealed bids and bid opening from 15 days to 7 days. This same time frame would be established for the request for proposals for professional services such as accountants, clergy, physicians, lawyers, and dentists. These requests were generally mailed to potential bidders/proposals, in addition to the formal public announcement. This timeframe maintains adequate notice for response and allows for more efficient and timely purchasing. These timeframes were the minimum required and could be increased at the discretion of the Department Director depending upon the size or complexity of the project. Section 27-9 (Advertising Time) Reduce the length of time required for publication for advertisements for competitive sealed proposals and the opening for these proposals from 30 days to 15 days. Again, this allowed adequate notice for offerors while expediting procurement process. It should be noted that requests for competitive sealed proposals are mailed to potential proposors who might have an interest (companies listed in Yellow Pages, for instance) or those who have previously expressed interest, in addition to the public announcement. These timeframes were the minimum required and could be increased at the discretion of the Department Director depending upon the size and complexity of the project. Section 27-11 (Small Purchases) Set the dollar limit for small purchases at $2,500. Small purchases such as materials, supplies, and equipment purchases that were under $2,500 could be purchased without obtaining three quotations. Materials, supplies and equipment purchases over $2,500 would require the solicitation of three confidential quotations. Section 27-11(Materials/Services) Increase the dollar limit for joint material/services from $5,000 to $7,500. These increases reflected real increases in service costs over the course of the last decade. Section 27-11 (Formal Contracts) Align the contract amount for small purchases with those required for public works improvement projects. This change required all contracts exceeding $20,000 to be considered by the City Council. Currently, the Procurement Code required contracts of $10,000 to be brought before the Council, except for public works improvement projects ($20,000) or purchases for the enlargement or improvement of the electric system ($40,000). Page 3, City Council Study Session, July 16, 2002 Section 27-31 (Bidder Security) Adjust the dollar limit for when bid security was required for construction projects. Local Miscellaneous Expenditure Act Review of the Local Miscellaneous Expenditure Act had also taken place. The Legislature adopted the Expenditure Act to address issues relating to the purchase of meals, flowers, gifts and other similar expenditures. The City Council adopted the Local Miscellaneous Expenditure Act in its entirety. The Act addresses when the expenditures of public funds for meals, hotels, etc. are authorized. The Act allowed for the expenditure of public funds for meals, hotels, traveling and similar expenditures for officials, employees, or volunteers when they are conducting public business, if the government body had given prior approval for these expenditures. It was recommended that a line item be included in next year’s budget for those types of expenditures. In order to ensure compliance with the intent of the Act, all requests would require the prior approval of the City Administrator. Councilmember Pielstick expressed concerns about the advertising time. She felt that by giving companies plenty of time to work on their bids there might not be as many change orders. Councilmember Larson stated that most companies wait until the last minute to work on their bids anyway and most change orders where at the request of the City. Councilmember Haase questioned the change in responsibility. Mr. Ferguson stated this would align with what was being done. Councilmember Whitesides stated he felt the wording of Section 27-6 should include the mayor and city council. Review of Proposed Fiscal Year 2002-2003 Annual Budget. The following outside agencies were present to request funding needs. Donna Douglas, Community Humanitarian Resource Center, requested $4,500 the same as last year. Renee’ Seifert, Grand Island/Hall County Convention and Visitors Bureau, requested $10,000 the same as last year. Doyle Holme, Council for International Visitors, requested $1,000 the same as last year. Councilmember Murray questioned the total budget which was $2,400. Lauri Shultis, Crisis Center, requested $13,000 for FY2002-2003. Last years request was $10,000. Councilmember Larson asked if the Crisis Center worked with other organizations. Ms. Shultis stated that several organizations are associated with the United Way and they try not to duplicate services. Family Violence Coalition of Central NE, Inc. requested $20,000 for FY2002-2003. Last years request was $10,000. No one was present from the organization. Jerry Murphy, Grand Island Dive and Rescue Team, requested $9,772. This was the first year a request was submitted. The money requested would be used for the purchase of a trailer. Councilmember Walker asked if they had received money from the County. Mr. Murphy stated they received money from Keno funds and where ever they could get it. All services were volunteered. Councilmember Pielstick asked how long they had been organized. Mr. Murphy stated they started in 1989. Councilmember Seifert asked if they were reimbursed for their services. Mr. Murphy stated they were not. Brad Loeb, member of the Grand Island Dive and Rescue Team spoke in support of the funding. Councilmember Hornady asked if this was a one-time request. Mr. Loeb stated the amount of $9,772 would be a one-time request, but would like the opportunity to come back next year as an outside agency. Councilmember Pielstick suggested the City fund $10,000. Marilyn Mueller, Retired and Senior Volunteer Program, requested $10,000 the same as last year. Page 4, City Council Study Session, July 16, 2002 Lois Steinike, Senior Citizens Industries, Inc., requested $10,000 the same as last year. Discussion was had concerning transportation. Councilmember Haase commented about the meals-on-wheels and what a valuable program it was. Jill Hornady and Quiten Hooker, Central Nebraska Humane Society, requested $172,000 for FY2002-2003. Last years request was $121,000. Ms. Hornady explained the increase in budget request was due to increased animal intake and a need for a bigger and better facility. Councilmember Walker asked what their funding sources were. Ms. Hornady stated license fees and donations. Councilmember Pielstick stated concerns about the bad publicity and at this time a $51,000 increase was too much. Councilmember Larson asked if this was the only humane society in central Nebraska. Ms. Hornady stated that is was. Mr. Larson asked whether other counties were part of the funding source. Ms. Hornady stated currently they were not but would be contacted. Councilmember Walker asked who received the money for licensing fees and fines. Ms. Hornady stated the Humane Society received those monies. Councilmember Pielstick questioned the cost of adopting an animal. Ms. Hornady stated it ranged between $65 to $95. Councilmember Hornady mentioned the service of disposing wild dead animals. It was mentioned that approximately 28,000 animals go through the Humane Society a year and 42% to 50% of those would have to be euthanized because there was not enough room to board them. Steve Riehle, Public Works Director spoke for Betty Curtis, Clean Community Systems. Requested was $18,000 the same as last year. It was a consensus of the Council that all outside agencies needed to hold the line. 400 Fund and General Capital Funds: David Springer, Finance Director, reported on the 400 Fund and General Capital Funds. Parks and Recreation Department and Public Works Departments were reviewed with regards to the upcoming projects in the 400 Fund. Councilmember Murray questioned the water park expansion. Steve Paustian, Parks and Recreation Director explained the future plans for the water park. Councilmember Larson questioned the sales tax revenues. Mr. Springer stated we were ahead of last year’s collections. ADJOURNMENT: The meeting was adjourned at 10:05 p.m. Respectfully submitted, RaNae Edwards City Clerk Item G4 Approving Appointments to Business Improvement District #3 Mayor Gnadt is recommending the re-appointment of Gene McCloud and Rhonda Saalfeld to the Business Improvement District #3 Board. McCloud and Saalfeld have served one term and are eligible for appointment to a second three-year term. McCloud is the owner of Super 8 Motel and Saalfeld is the manager of the Midtown Holiday Inn. Both have been instrumental in implementing the goals and objectives of the Business Improvement District. The term of appointment would become effective immediately and would expire July 14, 2005. Approval is recommended. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: City of Grand Island City Council Item G5 Approving Request of James K. Keeshan, dba Hawg Wild, 410 West 3rd Street, for Class "C" Liquor License This item relates to the aforementioned Public Hearing. James K. Keeshan, representing Hawg Wild, 410 West 3rd Street, has submitted an application with the City Clerk's Office for a Class "C" Liquor License. A Class "C" Liquor License allows for the sale of alcoholic beverages on and off sale within the corporate limits of the City. This application has been reviewed by the Building, Fire, Health and Police Departments. Approval is recommended upon completion of final inspections. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G6 Approving Request of Grand Island PH, Inc. dba Pizza Hut, 1816 North Webb Road for Change of Location for Liquor License to 707 North Diers Avenue This item relates to the aforementioned Public Hearing. Grand Island PH, Inc. dba Pizza Hut, 1816 North Webb Road, has submitted an application for a change of location to 707 North Diers Avenue, in conjunction with their Class "A-31062" Liquor License. This application has been reviewed by the Building, Fire, Health and Police Departments. Approval is recommended upon completion of final inspections. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council Item G7 #2002-208 - Approving FY2002-2003 Annual Budget for Business Improvement District #2, Downtown, and Setting Date for Board of Equalization BACKGROUND In accordance with City Code, the Grand Island City Council, at the second meeting in July (July 23, 2002), is to consider the annual budget for Business Improvement District #2, Downtown. Business Improvement District #2 was created in January 1999 in order to provide public improvements, development of public activities and promotions, and administer activities in the Downtown area. The FY2002-2003 Budget is the fourth full year of a five year budget; however, the City Attorney has rendered the opinion that the first year of the five years of the District’s life was to have been the 1998-1999 fiscal year. It should be noted that although steps were taken in 1998 to create the District, the first fiscal year’s assessment did not occur until June 1999 and the first year’s assessments were reduced accordingly. The total funds for the five-year period were established in the creating Resolution and Ordinance for this District. Business Improvement District Board members are beginning the process of reviewing the needs of the District to prepare for the creation/extension of this District next spring. DISCUSSION The FY2002-2003 assessments have been set at $.3028 per $100 of assessed valuation and provides for a 5% increase in order to continue the projects currently underway and to continue with the activities of the District. The Board has been very active this last year and has played a crucial role in establishing the priorities for the Downtown. Volunteer committee members and staff has been working to carry out many of the components identified in the Downtown Identity and Design Strategic Plan adopted in 2001. Projects include downtown alleyway project (Phase 4 is scheduled for this budget year), entryway signage, beautification and increased events/promotions. The Downtown has focused significant effort this year in bringing people downtown. Many family activities, including Pumpkin Painting, Sidewalk Art Festival, and Bluegrass Festival, were very successful. Of particular interest this year has been, and will continue to be, efforts to attract niche businesses to the downtown as some downtown mainstays have relocated to the Highway 281 corridor. The Downtown Market continues to be very well received. As the Business Improvement Board heads into its last year of the five year life, we would anticipate much discussion on how the downtown can position itself in the next five and ten years to remain a vibrant part of this community. These discussions will take place over the course of the next six months. Your inputs are appreciated. Tuesday, July 23, 2002 Council Session City of Grand Island City of Grand Island City Council It is recommended that the City Council approve the FY2002-2003 Annual Budget for Business Improvement District #2 and set the date of September 10, 2002 for the Board of Equalization Hearing. Staff Contact: Cindy Johnson City of Grand Island City Council BUSINESS IMPROVEMENT DISTRICT #2 Fund 276 – Activities, events, staff – July 12, 2002 2001-2002 Adj. Budget Projected Actual 2002-2003 REVENUES 2761000174140 Assessments 76,393 76,393 80,213 2761000174787 Int & Dividend Rev 6,138 3,500 3,500 2761000174795 Other Revenue 0 3,000 3,000 *market stall rental Total Revenue $82,531 $82,893 $86,713 EXPENDITURES 2761000185105 Salaries, Regular 30,545 28,559 42,167 *50% of directors salary in 2001-2001; 65% in 2002-03 2761000185110 Salaries – Overtime 0 0 0 2761000185115 FICA Payroll Taxes 2,337 2,337 3,225 2761000185120 Health Insurance 1,480 0 0 2761000185125 Life Insurance 33 59.47 30.30 2761000185130 Disability Insurance 103 103 99 2761000185135 Tuition Reimbursement 0 0 0 2761000185145 Pension Contribution 1,712 1,712 2,294 2761000185150 Workers Compensation 66 66 88 2761000185160 Other Employee Benefits 0 0 0 2761000185213 Contract services 1,500 1,500 4,500 Examples *2001-02 - $1,500 - Event services, market manager *2002-03 - $1,500 – Event services, market manager *2002-03 - $3,000 – Shukert study on Bartenbach/City Hall block BID #2 – pg. 2 2001-2002 Adj. Budget Projected Actual 2002-2003 2761000185241 Computer Services 0 200 100 2761000185245 Printing & Binding 300 170 300 2761000185290 Other Professional & Tech 0 $6,850 850 Examples *2001-02 - $850 - Sidewalk Art Professional *2001-02 - $6,000 – Entry sign (2001-02 total - $6,850) *2002-03 - $850 – Sidewalk Art Professional (2002-03 total - $850) 2761000185305 Utility Services 0 0 0 2761000185317 Natural Gas 0 0 0 2761000185330 Repair & Maintenance 1,525 1,000 1,000 Office Furn. & Equipment 2761000185410 Telephone 825 200 825 2761000185413 Postage 1,750 2,000 2,000 *All postage expenses for downtown activities allocated from this account 2761000185416 Advertising 12,595 17,000 21,065 *Annually – Events and activities, significant cost increase due to increased # of events * Sidewalk Art Festival *Old-Fashioned Downtown Christmas *Random Acts of Kindness *Beach Party *What A Trip TV campaign *Downtown Market *Old-time Downtown Social *Foggy Bottoms Bluegrass Festival *Pumpkin Painting Contest *Farewell to Summer BID #2 – pg. 3 2001-2002 Adj. Budget Projected Actual 2002-2003 2761000185419 Legal Notices 1,500 1,750 1,750 *Assessment and meeting notices 2761000185422 Dues & Subscriptions 700 600 700 Examples *Annually - Downtown Promotion Reporter *Annually - Downtown Idea Exchange *Annually - National Historic Preservation *Annually - Main Street Network 2761000185428 Travel & Training 5,900 2,000 5,900 Example *Annually - IDA, director & board member 2761000185490 Other Expenditures 0 552.07 400 2761000185505 Office Supplies 3,758 3,000 3,000 2761000185540 Misc Operating Equip 0 0 0 2761000185560 Trees & Shrubs 2,000 0 0 2761000185590 Other General Supplies 10,123 $8,000.72 14,000 Examples *2001-02 - $987 - Flags/Poles *2001-02 - $5,024 - Benches *2001-02 - $1,989.72 - Freart Sidewalk Chalk (total 2001-02 - $8,000.72) *2002-03 - $6,000 – Trash containers *2002-03 - $8,000 – Banners (total 2002-03 - $14,000) 2761000185608 Land Improvements 0 0 8,000 *2002-03 - $8,000 – Wheeler Street project share costs (2002-03 – total $8,000) Total Expenditures $78,752 $78,682.54 $112,293.30 BID #2 – pg. 4 SUMMARY 2001-2002 2002-2003 Beginning balance $57,700.18 $61,910.64 Assessments $76,393 $80,213 Interest/fees $ 6,500 $ 6,500 Expenditures $78,682.54 $112,293.30 Projected ending balance $61,910.64 $ 36,330.34 Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-208 WHEREAS, the City Council has considered the proposed budget for the services of the Community Projects Department pertaining to Business Improvement District No. 2 for the fiscal year 2002-2003; and WHEREAS, the City has received the assessed values of the individual properties within Business Improvement District No. 2 as shown in the office of the Hall County Assessor in effect on the first day of January, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The budget for Business Improvement District No. 2 is hereby considered. 2. A proposed assessment schedule shall be prepared. 3. A hearing before the City Council sitting as a board of equalization on the proposed assessments shall be held on September 10, 2002 at 7:00 p.m. in the City Council chambers of City Hall, 100 East First Street, Grand Island, Nebraska. 4. Notice of hearing shall be published once each week for three consecutive weeks in accordance with the Business Improvement District Act. 5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 2 by U.S. mail, postage prepaid. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G8 #2002-209 - Approving FY 2002-2003 Annual Budget for Business Improvement District #3, South Locust Street from Stolley Park Road to Highway 34 BACKGROUND In March, 1999, the City Council adopted Ordinance #8452 creating Business Improvement District #3, South Locust Street. The Ordinance established the purpose of the District, described the boundaries, and established that real property in the area would be subject to a special assessment to support purposes established through the creation of the District. Public improvements and facilities addressed in the creating Ordinance include: 1) improvement of any public place or facility including landscaping, physical improvements for decoration or security purposes, and plantings and maintenance of any landscaped greenway, trees, etc; snow removal from the sidewalks parallel to South Locust Street, purchase of equipment, materials, supplies or other expenses to accomplish the purposes of the District; and 2) employing or contracting for personnel, including administrators for any improvement program under the act …as necessary to carry out the purposes of the act. A voluntary board has been appointed to oversee the activities of the district. DISCUSSION The creating Ordinance requires that a proposed budget for the District be considered by the Business Improvement District #3 Board and forwarded to the City Council for consideration at the second regularly scheduled City Council meeting in July. The District was established for a 10-year period of time with anticipated assessment revenues of $314,447 over the course of the 10-year period. On June 20, 2002 the Business Improvement Board #3 for South Locust Street (Stolley Park Road to Highway 34)met and approved the proposed budget. The 2002-2003 Budget provides for special assessments in the amount of $3 per front footage for a total of $29,835.85 for the 9,945.29 front footage. The Board established this assessment based on the anticipated completion of phase 2 of the project (fall 2002) thus requiring maintenance for the entire length of the project – a change from the past year when only ½ of the project was turned over to the City and the BID for maintenance. Additional contract funding has been included for the services provided by the City to the BID. This amount has been set at $2,500 for the 2002-2003 fiscal year with an anticipated increase to $5,000 in subsequent years. Other funding has been included in the event the BID moves forward with any suggestions included in the South Locust Street Identity and Design Plan. RECOMMENDATION It is recommended that the City Council approve the FY2002-2003 Annual Budget for Business Improvement District #3 and set the date of September 10, 2002 for the Board of Tuesday, July 23, 2002 Council Session City of Grand Island City of Grand Island City Council Equalization Hearing. Notice of the Hearing and proposed assessments will be published according to State Statutes. Staff Contact: Cindy Johnson City of Grand Island City Council BUSINESS IMPROVEMENT DISTRICT #3 2001-2002 Adj. Budget Projected Actual 2002-2003 REVENUES 2771000174140 Assessments 23,000 23,000 29,835.87 2771000174787 Int & Dividend Rev 6,138 3,500 3,500 EXPENDITURES 2771000185105 Salaries, Regular 0 0 0 2771000185213 Contract services 25,000 25,000 25,000 2771000185249 Snow and Ice Removal 7,000 1,300 7,000 277100185290 Other Professional & Tech 0 0 0 2771000185319 Repair & Maintenance 8,000 0 5,000 Land Imp 2771000185390 Other Property Services 2,000 250 1,000 2771000185413 Postage 300 0 0 2771000185419 Legal Notices 750 750 750 2771000185490 Other Expenditures 300 0 0 2771000185505 Office Supplies 0 50 100 2771000185590 Other General Supplies 500 0 500 Total Expenditures $20,850 $13,150 $20,850 Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-209 WHEREAS, the City Council has considered the proposed budget for the services of the Community Projects Department pertaining to Business Improvement District No. 3 for the fiscal year 2002-2003; and WHEREAS, the City has received the assessed values of the individual properties within Business Improvement District No. 3 as shown in the office of the Hall County Assessor in effect on the first day of January, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The budget for Business Improvement District No. 3 is hereby considered. 2. A proposed assessment schedule shall be prepared. 3. A hearing before the City Council sitting as a board of equalization on the proposed assessments shall be held on September 10, 2002 at 7:00 p.m. in the City Council chambers of City Hall, 100 East First Street, Grand Island, Nebraska. 4. Notice of hearing shall be published once each week for three consecutive weeks in accordance with the Business Improvement District Act. 5. Notice of hearing shall be mailed to all property owners of Business Improvement District No. 3 by U.S. mail, postage prepaid. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G9 #2002-210 - Approving Acquisition of Utility Easement - 2710 N. North Road - Northwest High School This item relates to the aforementioned Public Hearing. Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to property of Northwest High School located at 2710 N. North Road, in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The easement will be used to relocate an overhead three-phase line to underground to facilitate the expansion on the west side of Northwest High School. A separate document will be filed to vacate the existing easement once the overhead line is removed. Recommendation: Approve the request to obtain the needed easement. Fiscal Effects: One dollar ($1.00) for the easement will be paid to the grantor. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-210 WHEREAS, a public utility easement is required by the City of Grand Island, from The Class 6 School District of Hall and Merrick Counties, Nebraska, a/k/a Northwest High School, to install, upgrade, maintain, and repair power appurtenances, including lines and transformers; and WHEREAS, a public hearing was held on July 23, 2002, for the purpose of discussing the proposed acquisition of an easement and right-of-way through a part of the Northeast Quarter of the Southeast Quarter (NE1/4, SE1/4) of Section Two (2), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Grand Island, Hall County, Nebraska, the centerline of the twenty (20.0) foot wide utility easement and right-of-way being more particularly described as follows: Commencing at the northeast corner of the Southeast Quarter (SE1/4) of Section Two (2), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., Grand Island, Hall County, Nebraska; thence southerly along the easterly line of said Section Two (2), a distance of One Thousand Twenty Six and Four Tenths (1,026.4) feet; thence N59º49'W, a distance of Four Hundred Forty Seven and Two Tenths (447.2) feet; thence N31º30'W, a distance of One Hundred Eighty Two (182.0) feet; thence N59º15'W, a distance of Two Hundred Thirty Four and Seven Tenths (234.7) feet; thence N3º53'W, a distance of Eighty Eight and Three Tenths (88.3) feet; thence N30º15'E, a distance of Sixty Two and Five Tenths (62.5) feet to the Actual Point of Beginning; thence S30º15'0"W, a distance of One Hundred Eighty Nine and Twenty Three Hundredths (189.23) feet; thence N74º41'17"W, a distance of Two Hundred Sixty Four and Eighty One Hundredths (264.81) feet; thence N0º30'51"W, a distance of Four Hundred Forty Six and Sixty Three Hundredths (446.63) feet; thence N45º00'00"E, a distance of Fifty Seven and Twenty Two Hundredths (57.22) feet to a point on the northerly line of the Southeast Quarter (SE1/4), said Section Two (2). The above-described easement and right-of-way containing 0.439 acres, more or less as shown on the plat dated July 8, 2002, marked Exhibit "A" attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from The Class 6 School District of Hall and Merrick Counties, Nebraska, a/k/a Northwest High School, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 23, 2002. _______________________________________ RaNae Edwards, City Clerk Item G10 #2002-211 - Approving Acquisition of Donated Property Along South Locust Street Corridor for Use as Landscaped Area This item relates to the aforementioned Public Hearing. The City of Grand Island has been approached by officers of Nebraska Mil-Nic., Inc., Midtown Holiday Inn, in regards to a possible donation of property by Nebraska Mil-Nic to the City. The property is located adjacent to South Locust Street, just south of the Holiday Inn, and is currently the site of a used vehicle business. Business Improvement District #3, South Locust Street from Stolley Park Road to Highway 34, has expressed an interest in the acquisition of this property for further development of the beautification efforts along South Locust Street. A site plan for development of the site as a landscaped area is being completed in conjunction with the South Locust Identity and Design Plan. The Community Redevelopment Authority is aware of the possible donation of this property to the City and has been asked to participate in these redevelopment efforts by funding demolition of the existing structures. The CRA will be considering a resolution of intent to participate in this project at its August 6, 2002 meeting; funding has been included in the FY2002-2003 CRA Annual Budget. Ongoing maintenance and upkeep of the property will be the responsibility of Business Improvement District #3. Approval is recommended. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Cindy Johnsob City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-211 WHEREAS, Nebraska Mil-Nic, Inc., a corporation d/b/a Midtown Holiday Inn, has approached the City offering to donate a tract of land adjoining the Midtown Holiday Inn property on South Locust Street to the City of Grand Island; and WHEREAS, the City has resources available through the South Locust Street project to develop the property as a landscaped area to be maintained permanently by the Business Improvement District No. 3; and WHEREAS, a public hearing was held on July 23, 2002, for the purpose of discussing the proposed acquisition of property described as Lot One (1), Mil-Nic Addition to the City of Grand Island, Hall County, Nebraska; and WHEREAS, a Agreement for Warranty Deed has been prepared and approved by the City Attorney's office setting out the terms and conditions of such transaction. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire by donation from Nebraska Mil-Nic, Inc., a corporation, the property described as Lot One (1), Mil-Nic Addition to the City of Grand Island, Hall County, Nebraska, for the purpose of razing the existing structures and developing a landscaped area. BE IT FURTHER RESOLVED, that the Business Improvement District No. 3 shall permanently maintain the landscaped area. BE IT FURTHER RESOLVED, that the Agreement for Warranty Deed is hereby approved, and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 23, 2002. _______________________________________ RaNae Edwards, City Clerk Item G11 #2002-212 - Approving Bid Award for Two Complete Spur Gear and Housing Assemblies for Waste Water Treatment Division, Public Works Department The Wastewater Division of the Public Works Department advertised for bids for two (2) complete Spur Gear and Housing Assemblies for use in Division operations on June 27, 2002. The Public Works Department, Wastewater Division, and the Purchasing Division of the City Attorney’s Office have reviewed bids received on July 12, 2002 for the Spur Gear and Housing Assemblies. One bid was received from Walker Process Equipment of Aurora, IL in the amount of $43,346.00. This bid was less than the estimate of $50,000. It is recommended that the bid be awarded to Walker Process Equipment in the amount of $43,346.00 for the two complete Spur Gear and Housing Assemblies. There are sufficient funds for this purchase in Account No. 5030051-60506. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 12, 2002 @ 11:15 a.m. FOR: Two (2) Complete Spur Gear and Housing Assemblies DEPARTMENT: Public Works ENGINEER’S ESTIMATE: $50,000 FUND/ACCOUNT: 53030051-85325 SUMMARY Bidder: Walker Process Equipment Division of McNish Corporation 840 North Russell Ave. Aurora, IL 60506 Bid Security: Fidelity & Deposit Company of Maryland Exceptions: None Bid Price: $43,346.00 cc: Ben Thayer, Supt. of WWTP RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant Bid specs. given to P-745 Approved as to Form ¤ _______________ July 19, 2002 ¤ City Attorney R E S O L U T I O N 2002-212 WHEREAS, the City of Grand Island invited sealed bids for Two (2) Complete Spur Gear and Housing Assemblies for the Public Works Department, according to plans and specifications on file with the City Engineer; and WHEREAS, on July 12, 2002, one bid was received, opened and reviewed; and WHEREAS, Walker Process Equipment of Aurora, Illinois, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $43,346.00; and WHEREAS, Walker Process Equipment's bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Walker Process Equipment of Aurora, Illinois, in the amount of $43,346.00 for two (2) complete spur gear and housing assemblies is hereby approved as the lowest responsive bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G12 #2002-213 - Approving Deferral of Assessments in Sanitary Sewer District #501(Freedom Drive) for Agricultural Property City Council action is required to approve deferral of special assessments. The City Council created Sanitary Sewer District 501 on August 28, 2001. Chief Industries and Verna Schwarz are the owners of record of agricultural land within the District. The owners have requested that an agricultural use deferral be granted to them for assessments from Sanitary Sewer District 501. The properties are located along Stolley Park Road within an agricultural use zone and are used exclusively for agricultural purposes. It is recommended that Council approve the requests for deferral of special assessments. During the time of the deferrals, no principal payments would come due, and no interest would accrue on the assessments. Assessment payments would begin when the properties are developed or no longer eligible for an agricultural use deferral. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Exhibit "A" - 1 - Agricultural Use Deferral Sanitary Sewer District No. 501 Chief Industries, Inc. The Easterly One Hundred Sixty Five (165.0) feet of the East Half of the Southwest Quarter of the Southeast Quarter (E1/2, SW1/4, SE1/4) of Section Twenty Three (23), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Hall County, Nebraska. Chief Industries, Inc. All that part of the Northeast Quarter of the Southeast Quarter of the Southeast Quarter (NE1/4, SE1/4, SE1/4) that lies north and west of the tracts deeded to the State of Nebraska, said Deeds recorded in Book 136, Page 235, in Book 136, Page 311 and in Book 136, Page 321 and located in Section Twenty Three (23), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Hall County, Nebraska. Chief Industries, Inc. The West Half of the Southeast Quarter of the Southeast Quarter (W1/2, SE1/4, SE1/4) of Section Twenty Three (23), in Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Hall County, Nebraska. Chief Industries, Inc. A tract of land comprising a part of the Southeast Quarter of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4, SE1/4) of Section Twenty Three (23), Township Eleven (11) North, Range Ten (10) West of the 6th P.M. in Hall County, Nebraska, more particularly described as follows: Beginning at a point on the west line of said Southeast Quarter of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4, SE1/4) said point being on the U.S. Highway 30 right-of-way line and also being One Hundred Sixty and Three Tenths (160.3) feet north of the southwest corner of said Southeast Quarter of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4, SE1/4); thence deflecting right from said west line 72º53' and running northeasterly along said right-of-way line a distance of Fifty Two and Nine Tenths (52.9) feet; thence continuing Northeasterly on said right-of-way line on a 2,784.79 foot radius curve to the left (initial tangent of which forms an angle of 49º27' left from the last described course) a distance of Three Hundred Thirty Seven and One Tenth (337.1) feet to a point on tangency; thence continuing northeasterly tangent along said right-of-way line a distance of One Hundred Seventy Four and Three Tenths (174.3) feet to a point on the north line of said Southeast Quarter of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4, SE1/4); thence running westerly along the north line of said Southeast Quarter of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4, SE1/4) a distance of Two Hundred Fifteen and Fifty Five Hundredths (215.55) feet to the northwest corner of said Southeast Quarter of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4, SE1/4); thence running southerly along the west line of said Southeast Quarter of the Southeast Quarter of the Southeast Quarter (SE1/4, SE1/4, SE1/4) a distance of Five Hundred Three and Thirty Seven Hundredths (503.37) feet to the point of beginning. Exhibit "A" - 2 - Verna Schwartz Part of the Northeast Quarter (NE1/4) of Section Twenty Six (26), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in Hall County, Nebraska; more particularly described as follows: Beginning at the northwest corner of Schuele Subdivision; thence southwesterly to a point Two Hundred Thirty Three (233.0) feet south of the north line of Section Twenty Six (26), Township Eleven (11) Range Ten (10) West; thence west to a point Two Hundred Seventy Three (273.0) feet south of the southeast corner of Lot One (1), Freedom Acres Subdivision; thence north Two Hundred Thirty Three (233.0) feet to the north line of Section Twenty Six (26), Township Eleven (11) North, Range Ten (10) West; thence east to the point of beginning. Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-213 WHEREAS, on August 28, 2001, by Ordinance No. 8688, the City of Grand Island created Sanitary Sewer District No. 501; and WHEREAS, such district included land adjacent to the City, some of which was and continues to be, within an agricultural use zone and is used exclusively for agricultural use; and WHEREAS, two property owners located within Sanitary Sewer District No. 501 have requested agricultural deferral of special assessments for Sanitary Sewer District No. 501 due to the land being used exclusively for agricultural purposes; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The special assessments to be levied under Sanitary Sewer District No. 501 upon the tracts of land described in Exhibit "A" attached hereto shall be deferred until terminated in accordance with Neb. Rev. Stat. §19-2430. 2. That during said deferral, no principal payments shall become due and no interest shall accrue upon the assessment. 3. That the special assessment shall be divisible upon a pro rata basis of the original assessment in the event a portion of the land shall no longer be eligible for deferral. 4. That upon termination of deferral, the principal amount of the special assessment shall be amortized over a term of ten years from that date. The first such installment shall become delinquent in fifty days after termination of deferral. Each installment except the first shall draw interest at seven percent (7%) per annum from and after the date of termination of deferral until the same shall become delinquent. Delinquent installments shall draw interest at fourteen percent (14%) per annum. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Approved as to Form ? _______________ July 19, 2002 ? City Attorney Item G13 #2002-214 - Approving Certificates of Final Completion for Engineering Services for Wading Pool Construction The Parks and Recreation Department has recommended that the Certificate of Final Completion be issued for the Engineering Services for the Wading Pool contract. The contract was awarded to Olsson Associates of Grand Island, NE on January 20, 2000. The work commenced in January of 2000 and was completed in July of 2002. The performance of the contract was supervised by the Park and Recreation Department and a Certificate of Final Completion has been issued by the Parks and Recreation Director, subject to City Council approval. Approval is recommended. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Approved as to Form ? ______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-214 WHEREAS, the Parks and Recreation Director of the City of Grand Island has issued his Certificate of Final Completion for Engineering Services for Wading Pool Construction certifying that Olsson Associates of Grand Island, Nebraska, under contract dated January 20, 2000, has completed such project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the Parks and Recreation Director recommends the acceptance of the final completion; and WHEREAS, the Mayor concurs in the Parks and Recreation Director’s recommendation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The Parks and Recreation Director’s Certificate of Final Completion for Wading Pool Construction is hereby confirmed. 2. That a warrant be issued from Account No. 40044450-90037 in the amount of $42.15 payable to Olsson Associates for the final amount due the contractor. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G14 #2002-215 - Approving Final Plat and Subdivision Agreement for Fairacres Dairy 7th Subdivision Rick & Patricia Johnson & Gary Christensen, owners, have submitted the final plat for Fairacres Dairy 7th Subdivision, located North of Seedling Mile Rd, and East of Shady Bend Rd. This plat proposes to resubdivide a part of lot three Fairacres Dairy Third Subdivision into 2 new lots. This plat has been reviewed by the Planning, Public Works and Utilities Departments. The Regional Planning Commission, at their meeting of July 10, 2002, unanimously voted to recommend approval. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-215 WHEREAS, Rick S. Johnson and Patricia A. Johnson, husband and wife, and Gary D. Christensen, a single person, as owners, have caused to be laid out into lots, a tract of land comprising all of Lot Three (3) Fairacres Dairy Third Subdivision, an addition to the City of Grand Island, Nebraska, and a part of the Southwest Quarter of the Southwest Quarter (SW1/4, SW1/4) of Section Twelve (12), Township Eleven (11) North, Range Nine (9) West of the 6th P.M. in Hall County, Nebraska, under the name of FAIRACRES DAIRY SEVENTH SUBDIVISION, and have caused a plat thereof to be acknowledged by them; and WHEREAS, such subdivision was approved by the Regional Planning Commission on July 10, 2002; and WHEREAS, a copy of the plat of such subdivision has been presented to the Board of Education of School District No. 2 in Grand Island, Hall County, Nebraska, as required by Section 19- 923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owners and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of FAIRACRES DAIRY SEVENTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G15 #2002-216 - Approving Final Plat and Subdivision Agreement for Norwood 3rd Subdivision Randall Hartmann, owner, has submitted the final plat for Norwood 3rd Subdivision, located East of St. Paul Road, and North of 15th Street. This plat proposes to develop two lots on a currently unplatted parcel of land located in the W 1/2 of the NW 1/4 of 10-11-9. This plat has been reviewed by the Planning, Public Works and Utilities Departments. The Regional Planning Commission, at their meeting of July 10, 2002, unanimously voted to recommend approval. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Chad Nabity City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-216 WHEREAS, Randall M. Hartmann, a single person, as owner, has caused to be laid out into lots, a tract of land comprising of the north One Hundred Eighty (180.0) feet of the west Two-Thirds (2/3) of the West Half (W1/2) of Lot Six (6), of Norwood Subdivision of part of the West Half of the Northwest Quarter (W1/2, NW1/4) of Section Ten (10), in Township Eleven (11) North, Range Nine (9) West of the 6th P.M. in Hall County, Nebraska, under the name of NORWOOD THIRD SUBDIVISION, and has caused a plat thereof to be acknowledged by him; and WHEREAS, such subdivision was approved by the Regional Planning Commission on July 10, 2002; and WHEREAS, a copy of the plat of such subdivision has been presented to the Board of Education of School District No. 2 in Grand Island, Hall County, Nebraska, as required by Section 19- 923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement hereinbefore described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of NORWOOD THIRD SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G16 #2002-217 - Approving Amendment to Easements for Shoemaker Hike/Bike Trail Modifications to three easements located along the Shoemaker Hike/Bike trail are before you. These easement modifications allow for the shifting of the trail to the south of the current trail easement. All effected landowners approve of the easement modification and have signed the necessary documents to complete this change. Approval is recommended. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-217 WHEREAS, on October 24, 2002, by Resolution 2000-320, the City of Grand Island approved the acquisition of property for the purpose of installing and maintaining a hike/bike trail which will connect the Shoemaker – Westridge hike/bike trail to the State Street hike/bike trail; and WHEREAS, the property acquired under the Hike/Bike Easement was the north fourteen (14.0) feet of the south forty (40.0) feet of the following lots: Property Owner Property Description Ray and Rae Ann Saunders Lot Two, Saunders Subdivision James and Julie Pedersen Lot One, Adams Way Subdivision Gary and Brenda Schumacher Lot Two, Adams Way Subdivision WHEREAS, it has been suggested that the Hike/Bike Easement for these properties be amended to delete reference to the north fourteen (14.0) feet; and WHEREAS, the location of the hike/bike trail on the above identified properties shall be within the south forty feet of such lots; and WHEREAS, the affected property owners have agreed to such amendment. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Hike/Bike Path Easements between the City of Grand Island and Ray and Rae Ann Saunders, James and Julie Pedersen, and Gary and Brenda Schumacher be amended to indicate that the hike/bike trail shall be located in the south forty (40.0) feet of the lots on their property as identified above. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G17 #2002-218 - Approving Bid Award for One (1) Minimum 26,000 GVW Flatbed Truck The Street and Transportation Division of the Public Works Department advertised for bids for one (1) Minimum 26,000 GVW Flatbed truck for use in Division operations. The Public Works Department, Street and Transportation Division, and the Purchasing Division of the City Attorney's Office have reviewed all bids received for the Flatbed Truck. There were two bidders: Hansen International Truck, Inc. of Grand Island bid $45,954.11 less Trade-in of $10,000 for a total bid of $35,954.11 Nebraska Truck Center of Grand Island bid $48,159.00 less Trade-in of $8,500.00 for a total bid of $39,659.00 It is recommended that the bid be awarded to Hansen International Truck, Inc. in the amount of $35,954.11 for the Flatbed Truck as the lowest responsible bid. There are sufficient funds in Account No. 10033501-85625, Street & Transportation Division Capital Outlay - Vehicles to purchase this equipment. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 9, 2002 @ 11:00 a.m. FOR: 26,000 GVW Flatbed Truck for Street & Transportation Division DEPARTMENT: Public Works ENGINEER’S ESTIMATE: $47,000.00 FUND/ACCOUNT: 10033001-85625 PUBLICATION DATE: June 21, 2002 NO. POTENTIAL BIDDERS: 3 SUMMARY Bidder: Nebraska Truck Center, Inc. Hansen International Truck Grand Island, NE 68803 Grand Island, NE Bid Security: Inland Insurance Company $1,797.71 Exceptions: Noted Noted Bid Price Base $48,159.00 Base $45,954.11 Trade-In $ 8,500.00 Trade-In $10,000.00 Adjusted Base $39,659.00 Adjusted Base $35,954.11 cc: Steve Riehle, Public Works Director Scott Johnson, Street Superintendent RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant Bid specs. given to Scott Johnson P-735 Approved as to Form ¤ _______________ July 19, 2002 ¤ City Attorney R E S O L U T I O N 2002-218 WHEREAS, the City of Grand Island invited sealed bids for One (1) Minimum 26,000 GVW Flatbed Truck, according to plans and specifications on file with the Street and Transportation Division of the Public Works Department; and WHEREAS, on July 9, 2002, bids were received, opened and reviewed; and WHEREAS, Hansen International Truck, Inc. of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $35,954.11 after trade-in; and WHEREAS, Hansen International Truck, Inc.'s bid is less than the estimate for such vehicle. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Hansen International Truck, Inc. of Grand Island, Nebraska, in the amount of $35,954.11 after trade-in for one (1) minimum 26,000 gvw flatbed truck is hereby approved as the lowest responsive bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G18 #2002-219 - Approving Bid Award for Rebuilding of Railroad Tracks in Stolley Park Bids were open for the rebuilding of the train track in Stolley Park. One bid was received in the amount of $97,500.00. The bid of the Chippewa Northwestern Railway Company met the required specifications. It is the recommendation of the Parks and Recreation Director to award a contract to the Chippewa Norhwestern Railway Company of Lincoln, Nebraska. The engineers estimate was $100,000.00. Funds are available in account number 10044701- 85324 to pay fore the improvements. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 2, 2002 @ 11:15 a.m. FOR: Rebuilding of Railroad Track in Stolley Park DEPARTMENT: Parks & Recreation ENGINEER’S ESTIMATE: $100,000.00 FUND/ACCOUNT: 10044701-85324 PUBLICATION DATE: June 16, 2002 NO. POTENTIAL BIDDERS: 2 SUMMARY Bidder: Chippewa Northwestern Railwa y Company Lincoln, NE Bid Security: $5,000 Exceptions: Noted Bid Price: $97,500 cc: Steve Paustian, Parks and Recreation Director RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant Bid specs. given to Steve Paustian P-731 Approved as to Form ¤ _______________ July 19, 2002 ¤ City Attorney R E S O L U T I O N 2002-219 WHEREAS, the City of Grand Island invited sealed bids for Rebuilding of Railroad Track in Stolley Park, according to plans and specifications on file with the Parks & Recreation Department; and WHEREAS, on July 2, 2002, one bid was received, opened and reviewed; and WHEREAS, Chippewa Northwestern Railway Company of Lincoln, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $97,500; and WHEREAS, Chippewa Northwestern Railway Company's bid is less than the engineer’s estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Chippewa Northwestern Railway Company of Lincoln, Nebraska, in the amount of $97,500 for rebuilding of railroad track in Stolley Park is hereby approved as the lowest responsive bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G19 #2002-220 - Approving Bid Award for Boiler Inspection and Repair - Platte Generating Station As part of the fall maintenance outage at the Platte Generating Station, it will be necessary to inspect, repair, replace and test steam generator components, assemblies, and auxiliaries. Specifications were developed to supply all necessary material, labor, equipment, and supervision to complete this project and were issued in accordance with City purchasing procedures. Discussion: The specifications for boiler inspection and repair were issued for bid. Responses were received from four bidders as tabulated below. The engineer’s estimate for this project was $600,000. Bidder: Moorhead Machinery & Boiler Co. from Minneapolis, MN - Bid Price: $312,700. Bidder: National Boiler Service, Inc. from Trenton, GA - Bid Price: $427,248. Bidder: Locke Equipment Co. from Olathe, KS - Bid Price: $553,000. Bidder: W-S Industrial Inc. from Pawnee, OK - Bid rejected by the City. Recommendation: The bid of W-S Industrial was rejected because the bid bond was not provided in accordance with City Procurement Procedures. Department Engineering Staff reviewed the low bid for compliance with the City's detailed specifications and found that the bid meets the specifications. References were checked for bidder's work, and all were positive. It is the recommendation of the Utilities Department that Moorhead Machinery & Boiler Company from Minneapolis, MN be awarded the contract for this work in the amount of $312,700. Fiscal Effects: Expenditure of $312,700 from Enterprise Fund 520. There are sufficient funds available. Alternatives: Award to the next lowest, compliant bidder, National Boiler Service. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 15, 2002 @ 11:00 a.m. FOR: Boiler Inspection and Repair DEPARTMENT: Utilities - PGS ENGINEER’S ESTIMATE: $350,000 FUND/ACCOUNT: E520 PUBLICATION DATE: June 28, 2002 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: National Boiler Service Moorhead Machinery & Boiler Co. Trenton, GA Minneapolic, MN Bid Security: $21,312.40 Hartford Fire Inc., Co. Exceptions: Noted Noted Bid Price: $427,248.00 $312,700.00 Bidder: Locke Equipment Sales Co. Olathe, KS Bid Security: American Institute of Architects Exceptions: Noted Bid Price: $553,000.00 cc: Gary Mader, Utilities Director Dave Kuhlman, PGS RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant W-S Industrial Services, Inc., Underwood, IA – Bid was rejected because bid bond was not on outside of envelope. P-748 Approved as to Form ¤ _______________ July 19, 2002 ¤ City Attorney R E S O L U T I O N 2002-220 WHEREAS, the City of Grand Island invited sealed bids for Boiler Inspection and Repair, according to plans and specifications on file at the Platte Generation Station; and WHEREAS, on July 15, 2002, bids were received, opened and reviewed; and WHEREAS, Moorhead Machinery & Boiler Company of Minneapolis, Minnesota, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $312,700; and WHEREAS, Moorhead Machinery & Boiler Company's bid is less than the engineer’s estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Moorhead Machinery & Boiler Company of Minneapolis, Minnesota, in the amount of $312,700 for boiler inspection and repair is hereby approved as the lowest responsive bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G20 #2002-221 - Approving Bid Award for Turbine Generator Overhaul - Platte Generating Station A major inspection and overhaul of the turbine generator at the Platte Generating Station is performed every five years. During this inspection, the turbine generator is completely disassembled and all components inspected, tested, replaced, or repaired as necessary. Specifications were developed by the plant maintenance staff to include all labor to open, inspect, clean, and close the turbine and the generator, with the City to supply all material. Included in the bid is technical support and 300 hours of diaphragm and blade repair with a unit price per hour for additions or reductions. Specifications were issued in accordance with City purchasing procedures. Discussion: The specifications for the overhaul of the turbine generator were issued for bid in accordance with the City purchasing code. Responses were received from six bidders. A bid from Mechanical Dynamics & Analysis, Inc. was rejected because the bid bond requirements were not met. The engineer’s estimate for this project was $600,000. Bidder: Power Generation Service, Inc., Mandan, ND - Bid Price: $478,000.00. Bidder: Elliott Turbonmachinery Co., Jeannette, PA - Bid Price: $499,629.00. Bidder: PIC Energy Services, Marietta, GA - Bid Price: $547,895.00. Bidder: Lovegreen Turbine Services, Blaine, MN - Bid Price: $604,058.00. Bidder: General Electric International, Southfield, MI - Bid Price: $638,000.00. Recommendation: Department staff reviewed the bids for compliance with the City’s detailed specifications, checked contractor qualifications, and contacted references. It is the recommendation of the Utilities Department that the low bidder, Power Generation Service, be awarded the contract for this work in the amount of $ 478,000.00. Fiscal Effects: Expenditure of $ 478,000.00 from Enterprise Fund 520. There are sufficient funds available. Alternatives: Award to the next lowest bidder, Elliott Turbonmachinery. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 12, 2002 @ 11:00 a.m. FOR: Turbine Generator Overhaul DEPARTMENT: Utilities ENGINEER’S ESTIMATE: $600,000 FUND/ACCOUNT: E520 PUBLICATION DATE: June 26, 2002 NO. POTENTIAL BIDDERS: 9 SUMMARY Bidder: Lovegreen Turbine Services, Inc. PIC Energy Services Blaine, MN Marietta, GA Bid Security: Continental Casualty Co. Cashier’s Check Exceptions: None None Bid Price: $604,058.00 $547,895.00 Bidder: Elliott Turbonmachinery Co. General Electric International Jeannette, PA Southfield, MI Bid Security: US Fidelity & Guarnaty Federal Insurance Company Exceptions: None None Bid Price: $499,629.00 $638,000.00 Bidder: Power Generation Service, Inc. Mandan, ND Bid Security: United States Fidelity & Guaranty Exceptions: None Bid Price: $478,000.00 cc: Gary Mader, Utilities Director Shelly Schnakenberg, PGS RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant Approved as to Form ¤ _______________ July 19, 2002 ¤ City Attorney R E S O L U T I O N 2002-221 WHEREAS, the City of Grand Island invited sealed bids for Turbine Generator Overhaul, according to plans and specifications on file at the Platte Generation Station; and WHEREAS, on July 12, 2002, bids were received, opened and reviewed; and WHEREAS, Power Generation Service, Inc. of Mandan, North Dakota, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $478,000; and WHEREAS, Power Generation Service, Inc.'s bid is less than the engineer’s estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Power Generation Service, Inc. of Mandan, North Dakota, in the amount of $478,000 for turbine generator overhaul is hereby approved as the lowest responsive bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G21 #2002-222 - Approving Change Order #1 - Protective Panel Contract - Burdick Station GT-2 and GT-3 CT Project - Harlo Corporation As part of the combustion turbine project at Burdick Station, Harlo Corporation of Gradville, Michigan was awarded the contract for the electrical protective relay panels on December 18, 2001, in the amount of $98,600. Since that contract was awarded, the design of some circuits and components in the panels have been changed to more fully integrate the new CT systems into Grand Island's standard configurations. Discussion: The design change is based on current system design data provided by Grand Island. The proposed Change Order has been reviewed by Sargent and Lundy, the consulting engineer for the CT project, and recommended for acceptance. With the deletion of some original components and addition of others, the net change order amount is $1,130.00, or approximately 1% of the contract amount. Recommendation: The Utilities Department recommends authorizing Change Order # 1 to the Protective Panel Contract for an addition to the contract price of $1,130.00. Fiscal Effects: Bonded project. Alternatives: None recommended. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council TO: Harlo Corporation CHANGE ORDER NO. 1 4210 Ferry St. SW PO Box 129 Grandville, MI 49468 ATTN: Mr. Dan Reatini PROJECT: Protective Relay Panel Contract Change Order – CT Addition: Burdick Generating Station, Utilities Department You are hereby directed to make the following change in your contract. 1. Addition of twelve (12) Square D circuit breakers, one (1) pole, 25A, class 860. S#MG24120 and deleted five (5) Square D circuit breakers, one (1) pole, 10A, class 860 S#MG24116 for a total amount of $766.00. 2. Revised one (1) Bitronics Watt/var Meter from 2 phase, 3 wire to 3 phase, 4 wire, for a total amount of $364.00 ADD: $1,130.00 and/or DELETE: $ The original Contract Sum $ 98,600.00 Previous Change Order Amounts: $ The Contract Sum is increased by the Change Order # 1 $ 1,130.00 The Contract Sum is decreased by the Change Order # 1 $ The total modified Contract sum to date $ 99,730.00 Approval and acceptance of this Change Order acknowledges understanding and agreement that the cost and time adjustments included represent the complete values arising out of and/or incidental to the work described herein. Additional claims will not be considered. APPROVED: CITY OF GRAND ISLAND By:_________________________________ Date: Mayor Attest:______________________________ ________________________________ Approved as to Form, City Attorney ACCEPTED: Harlo Corporation By: Date: Title: Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-222 WHEREAS, on December 18, 2001, by Resolution 2001-343, the City Council for the City of Grand Island awarded the bid for Protective Relay Panels to Harlo Corporation of Gradville, Michigan; and WHEREAS, it has been determined that modifications to the work to be performed by Harlo Corporation are necessary; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, the result of such modifications for this project will increase the contract amount by $1,130, resulting in a net contract amount of $99,730.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and Harlo Corporation to provide the following modifications: Amount Addition of 12 Square D circuit breakers, 1 pole, 25A, class 860. S#MG24120 and Delete 5 Square D circuit breakers, 1 pole, 10A, class 860 S#MG24116 .....................................$ 766.00 Revise 1 Bitronics Watt/var Meter from 2 phase, 3 wire to 3 phase, 4 wire ......................................364.00 - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G22 #2002-223 - Approving Change Order #1 - Design and Fabrication of Steel Structures - Burdick Station GT-2 and GT-3 CT Project - Valmont Industries As part of the combustion turbine project at Burdick Station, Valmont Industries of Tulsa, Oklahoma was awarded the contract for steel structures to the City's Cherry Street Substation. The contract amount is $151,785. The contract provides the structures that carry the high voltage electric conductors to make the electric connection of the new CT's to the existing City electric system. Discussion: The location of the main "A" frame support structure is at the edge of the area that was excavated and refilled for this project. There was concern that the original design placed too much load on the soils. The conductor was redesigned using more vertical buss supports to lessen the load on the A frame. The net result of this change order is a reduction in the contract amount of $256. Sargent and Lundy, the consulting engineers on this project, have reviewed the proposed change order and recommend acceptance. Recommendation: The Utilities Department recommends authorizing Change Order # 1 to the Steel Structures Contract for a reduction to the contract price of $256. Fiscal Effects: Bonded project. Alternatives: None recommended. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Gary R. Mader City of Grand Island City Council CHANGE ORDER #1 TO: Valmont Industries 801 North Zanthus P.O. Box 2620 Tulsa, OK 74101-2620 Project: Design and Fabrication of Steel Structures - CT Addition Burdick Generating Station You are hereby directed to make the following change in your contract: 1. Additional payment of man-hours for engineering services ADD: $ and / or DELETE $ 256.00 The original Contract Sum $151,785.00 Previous Change Order Amounts $ 0.00 The Contract Sum is decreased by this Change Order $ 256.00 The total modified Contract Sum to date $151,529.00 Approval and acceptance of this Change Order acknowledges understanding and agreement that the cost and time adjustments included represent the complete values arising out of and/or incidental to the Work described herein. Additional claims will not be considered. APPROVED: CITY OF GRAND ISLAND By: Date Mayor Attest: Approved as to Form, City Attorney ACCEPTED: VALMONT INDUSTRIES By: Date Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-223 WHEREAS, on December 18, 2001, by Resolution 2001-345, the City Council for the City of Grand Island awarded the bid for design, detailing, furnishing, fabrication, and delivery of steel structures as part of the combustion turbine addition at Burdick Station Steel Structures to Valmont Industries of Tulsa, Oklahoma; and WHEREAS, it has been determined that a modification to the work to be performed by Valmont Industries is necessary; and WHEREAS, such modification has been incorporated into Change Order No. 1; and WHEREAS, the result of such modification for this project will decrease the contract amount by $256.00, resulting in a net contract amount of $151,529.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and Valmont Industries to provide the following modification: Amount Revision of loading for Deadend Pole and A-Frame, and addition of 15 Singel High Buss Supports ....................................................................................................................($ 256.00) - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G23 #2002-224 - Approving Bid Award for Concrete Overlay of Tennis Courts in Buechler Park The Parks and Recreation Department, has submitted a request for awarding a bid for Concrete overlay of tennis courts in Buechler Park. Three bids were received ranging from $35,532.00 to $65,826.78. The low bid was submitted by L and L Concrete of Grand Island, NE in the amount of $35,532.00. There are sufficient funds for this purchase in account number 40044450-90030. The budgeted estimate was $70,000. It is recommended that the bid be awarded to L and L Construction of Grand Island, Address in the amount of $35,532.00. See attached RESOLUTION. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: July 17, 2002 @ 11:00 a.m. FOR: Concrete Overlay of Tennis Courts at Buechler Park DEPARTMENT: Parks and Recreation ENGINEER’S ESTIMATE: $70,000 FUND/ACCOUNT: 40044450-90030 - $40,000 40044450-90027 - $30,000 PUBLICATION DATE: July 3, 2002 NO. POTENTIAL BIDDERS: 6 SUMMARY Bidder: Starostka Group Co. L & L Concete Construction, Inc. Grand Island, NE Grand Island, NE Bid Security: American Institute of Architects Union Insurance Company Exceptions: None None Bid Price: $40,302.38 $35,532.00 Bidder: The Diamond Engineering Co. Grand Island, NE Bid Security: Travelers Casualty & Surety Co. Exceptions: None Bid Price: $65,826.78 cc: Steve Paustian, Parks and Recreation Director RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P-747 Approved as to Form ¤ _______________ July 19, 2002 ¤ City Attorney R E S O L U T I O N 2002-224 WHEREAS, the City of Grand Island invited sealed bids for Concrete Overlay of Tennis Courts at Buechler Park, according to plans and specifications on file in the Parks & Recreation Department; and WHEREAS, on July 17, 2002, bids were received, opened and reviewed; and WHEREAS, L and L Concrete of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $35,532.00; and WHEREAS, L and L Concrete's bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of L and L Concrete of Grand Island, Nebraska, in the amount of $35,532.00 for concrete overlay of tennis courts at Buechler Park is hereby approved as the lowest responsive bid. BE IT FURTHER RESOLVED, that a contract for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G24 #2002-225 - Approving Project Award-Stolley Park Playground Equipment Proposals were solicited for the design, fund raising and construction over-site of a playground in Stolley Park on the land of the former Heritage Zoo site. The Zoo reuse committee met and selected Leathers & Associates of Ithica, New York as the firm that provided the best proposal of the three received. Nearly all funding for this project is anticipated to be in the form of contributions. Initial seed money, less than $5,000.00 may be provided from account number 10044701-85324 to initiate the contract. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Paustian City of Grand Island City Council Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Dale M. Shotkoski, Assistant City Attorney Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR DESIGN, FUND RAISING AND CONSTRUCTION OVER-SITE SERVICES FOR STOLLEY PARK PLAYGROUND PROJECT RFP DUE DATE: July 18, 2002 FOR: Design for Stolley Park Playground Project DEPARTMENT: Parks and Recreation PUBLICATION DATE: June 16, 2002 SUMMARY OF PROPOSALS RECEIVED Leathers & Associates Miracle Recreation West Outdoor Recreation Products Ithaca, NY Monett, MO Elkhorn, NE cc: Steve Paustian, Parks and Recreation Director RaNae Edwards, City Clerk Dale Shotkoski, Purchasing Agent Laura Berthelsen, Legal Assistant P-733 Approved as to Form ¤_______________ July 19, 2002 ¤ City Attorney R E S O L U T I O N 2002-225 WHEREAS, the City of Grand Island invited proposals for Design, Fund Raising, and Construction Over-Site Services for Stolley Park Playground Project, according to plans and Request for Proposals on file with the Parks and Recreation Department; and WHEREAS, proposals were due on July 18, 2002; and WHEREAS, the proposals were reviewed by the Zoo Reuse Committee; and WHEREAS, Leathers & Associates of Ithica, New York, submitted a proposal in accordance with the terms of the Request for Proposals and all other statutory requirements contained therein; and WHEREAS, it is anticipated that nearly all funding required for this project will be acquired through fund raising contributions, however initial city funding in an amount not to exceed $5,000 may be necessary. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Leathers & Associates of Ithica, New York for design, fund raising and construction over-site services for Stolley Park playground project is hereby approved as the best proposal received at an amount not to exceed the amount raised through fund raising. BE IT FURTHER RESOLVED, that a contract by and between the city and such contractor be entered into for such project; and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED, that although it is anticipated that nearly all funding required for this project will be acquired through fund raising contributions, city funding in an amount not to exceed $5,000 may be used for initial project costs. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G25 #2002-226 - Approving Lease Agreement with Team Waynes Paintball Club for Paintball Fields at CHAAP Team Wayne's Paintball Club has requested a lease for a portion of the former Fire Station property on the land owned by the City of Grand Island at CHAAP to be used as paintball competition fields. The land involved in this request is the wooded area south of the fire station building and is currently unused. The Parks and Recreation Department and the City Attorneys office has negotiated a one year lease with renewal provisions based on a $1.00 rental. The club is an unincorporated association that has about fifty members, but this proposed facility will be open to the public and have regular hours. The club will carry its own insurance and provide maintenance and trash service. The club will check the fields daily to prevent unauthorized use. Although the club refers to Wayne's Pawn indirectly in it's name, the club has no official affiliation with the business and was started by a couple of its employees as solely a recreational activity. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Charlie Cuypers City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-226 WHEREAS, Team Wayne's Paintball Club, an unincorporated association, has requested the City lease to them real estate located at the former Cornhusker Army Ammunition Plant site for use as paintball fields and parking; and WHEREAS, the Club would maintain the leased premises, provide safety netting to surround two outdoor paintball fields, and provide club members to referee and supervise play at all times when the paintball fields are open for operation; and WHEREAS, the paintball fields would be operated as a facility open to the public and to club members; and WHEREAS, the Club will establish fair and reasonable fees for the use of the paintball fields by the general public; and WHEREAS, the proposed Lease Agreement for the paintball fields has been reviewed and approved by the City Attorney. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Lease Agreement by and between the City and Team Wayne's Paintball Club, an unincorporated association, to allow the club to lease real estate at the former Cornhusker Army Ammunition Plant site from the City for use as paintball fields and parking is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such Lease Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G26 #2002-227 - Approving Amendment to Agreement for Engineering Services for Platte Valley Industrial Park Drainage Study At the August 28, 2001 Council Meeting, Olsson Associates of Grand Island was hired to begin study of Drainage Improvements at the Platte Valley Industrial Park. The agreement was approved with funds allocated for Phases I and II of the project. An Amendment to the Contract is needed for Phases III - Final Design, Phase IV- City of Grand Island Review and Approval, and Phase V - Contract Bidding Assistance. This Amendment to Contract for Engineering Services was negotiated for actual costs not to exceed $52,690.00 for the following: -Right of Way Services -Site Surveys -Final Design - Storm Water Improvements -Contract Bidding Services It is recommended that Council authorize execution of the Agreement. Adequate funds are available in Capital Projects Account No. 40033520. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Steve Riehle, City Engineer/Public Works Director City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-227 WHEREAS, on August 28, 2001 by Resolution 2001-218, the City of Grand Island approved a contract with Olsson Associates to perform the study, survey and design for drainage from the detention cells in the Platte Valley Industrial Park to an outlet, most likely the Wood River; and WHEREAS, Olsson Associates is now ready to complete the final design for the storm water improvements for the Platte Valley Industrial Park for which the preliminary design services were provided; and WHEREAS, it is recommended that Olsson Associates perform such final design work at an estimated fee of $52,690, in accordance with the proposed Amendment to Contract for Engineering Services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Amendment to Contract for Engineering Services by and between the City and Olsson Associates to complete the final design for the storm water improvements for the Platte Valley Industrial Park is hereby approved for the amount of $52,690. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G27 #2002-228 - Approving Upgrade and Compliance of Microsoft Licensing For some time the IT Department has been working on making sure we are current on our Microsoft licensing agreements and that we are addressing future needs. This encompasses Microsoft Operating Systems, Office-Word, Excel, Power Point, Outlook, etc., and the Client Access Licenses that allow connection to network servers. We had already made the decision to bypass Windows 2000 and move directly to Office XP. Microsoft is offering until July 31, an opportunity for clients to catch-up on expired licenses and renewals that include a two year maintenance feature which allows for free upgrades during that period. Council approval is required as the estimated expenditure is $150,000.00 and would fall under the Nebraska State Contract requirements. While this is a large expenditure, we had to run down agreements for all the City's personal computers, including Utilities and other departments, a number in the 300 range. Some of these had been out of compliance since September, 2000 and many others had not done future needed renewals. Over half of this expenditure is funded in General Fund D-150, A/C10055003-85620 and the balance is budgeted in the various user departments. This should largely take care of our Microsoft licensing needs for the next two years, but brings home the point that there are significant on-going costs associated with PCs after the initial purchase which we need to stay cognizant of. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: David Springer City of Grand Island City Council Approved as to Form ? _______________ July 19, 2002 ? City Attorney R E S O L U T I O N 2002-228 WHEREAS, the Information Technology Division of the Finance Department continually works on maintaining the city's computer network, computer hardware, software, etc.; and WHEREAS, due to the number of computer users, the variety of computer software programs utilized, and the constant need for computer upgrades, it is imperative to consistently maintain the entire city network system; and WHEREAS, Microsoft is currently offering an opportunity for clients to catch-up on expired licenses and renewals at a cost of $150,000, which includes a two-year maintenance feature which would provide the option to receive additional upgrades for a two-year period; and WHEREAS, this is the most cost effective approach to updating and upgrading the city computer system. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Information Technology Division of the Finance Department is hereby authorized to update expired computer software licenses and renewals on the City computers at an amount of $150,000, which includes a two-year maintenance feature providing the option to receive additional upgrades during that period. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item G28 #2002-229 - Approving Change of City Council Study Session Meeting Date from August 6, 2002 to August 5, 2002 It has been suggested that the City Council Study Session for Tuesday, August 6, 2002 be changed to Monday, August 5, 2002 due to "National Night Out". We encourage City Council and staff to take this opportunity to enjoy their neighborhood's "National Night Out". Approval is recommended. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: Marlan Ferguson City of Grand Island City Council Approved as to Form – _______________ July 19, 2002 • City Attorney R E S O L U T I O N 2002-229 WHEREAS, Section 2-2.1 of the Grand Island City Code provides that City Council Study Sessions shall be held on the first and third Tuesday of each month; and WHEREAS, it is necessary to amend the schedule for a City Council Study Session in August due to the Neighborhood Night Out; and WHEREAS, it is recommended that the City Council Study Session scheduled for August 6, 2002 be rescheduled to August 5, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City Council Study Session scheduled for August 6, 2002 be rescheduled for 7:00 p.m. on August 5, 2002. - - - Adopted by the City Council of the City of Grand Island, Nebraska on July 23, 2002. _____________________________________ RaNae Edwards, City Clerk Item J1 Payment of Claims for the Period of July 10, 2002 through July 23, 2002 The Claims for the period of July 10, 2002 through July 23, 2002 for a total amount of $3,659,829.11. A MOTION is in order. Tuesday, July 23, 2002 Council Session City of Grand Island Staff Contact: RaNae Edwards City of Grand Island City Council