11/20/2018 MinutesCITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
November 20, 2018
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on November 20, 2018. Notice of the meeting was given in The Grand Island
Independent on November 14, 2018.
Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council
members were present: Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee
Donaldson, Michelle Fitzke, Vaughn Minton, and Roger Steele. Councilmembers Mitch
Nickerson and Mike Paulick were absent. The following City Officials were present: City
Administrator Marlan Ferguson, City Clerk Pro Tem Aaron Schmid, Finance Director Patrick
Brown, City Attorney Jerry Janulewicz, and Public Works Director John Collins.
INVOCATION was given by Pastor Dan Bremer, Grace Lutheran Church, 545 East Memorial
Drive followed by the PLEDGE OF ALLEGIANCE.
PUBLIC HEARINGS:
Public Hearin� on Acquisition of Utility Easement - 3216 US Highwav 34 - NPT Trucking,
LLC. Utilities Director Tim Luchsinger reported that a utility easement was needed at 3216 US
Highway 34 in order to have access to install, upgrade, maintain, and repair power
appurtenances, including lines and transformers. The property at 3216 US Highway 34 was part
of a new commercial development. The proposed easement would allow the Utilities Department
to install, access, operate and maintain an underground power line, transformer and related
electrical infrastructure to serve the new business at this location. Staff recommended approval.
No public testimony was heard.
Public Hearing on Acquisition of Utility Easement - 3230 US Hi�v 34 - Fast Track
Buildin�s & Construction, LLC. Utilities Director Tim Luchsinger reported that a utility
easement was needed at 3230 US Highway 34 in order to have access to install, upgrade,
maintain, and repair power appurtenances, including lines and transformers. The property at
3230 US Highway 34 was part of a new commercial development. The proposed easement
would allow the Utilities Department to install, access, operate and maintain an underground
power line, transformer and related electrical infrastructure to serve the new business at this
location. Staff recommended approval. No public testimony was heard.
Public Hearin� on Annexation of Property Located at 2610 So. Engleman Road (Rowe Second
Subdivision). Regional Planning Director Chad Nabity reported that Gary P. Rowe and Dee
Rowe, husband and wife, as owners of the property submitted a plat of Rowe Second
Subdivision an Addition to the City of Grand Island. One residential lot would be added to the
City as a result of this annexation. This property is located norfh of North Lane (in Westwood
Park Mobile Home Park) and west of Engleman Road. Staff recommended approval. No public
testimony was heard.
Page 2, City Council Regulaz Meeting, November 20, 2018
Public Hearing on Acquisition of Drainage Easement in Connell Industrial Park Second
Subdivision (2110 E Hi hway 30- Overhead Door Cor�). Public Works Director John Collins
reported that acquisition of a drainage easement was needed to allow access for the construction,
operation, maintenance, extension, repair, replacement, and removal of drainage appurtenances
within the easement. This easement would aid in providing drainage for the area north of US
Highway 30. Staff recommended approval. No public testimony was heard.
RESOLUTION:
#2018-356 - Consideration of Approvin� the Position of Assistant Citp Administrator. City
Administrator Marlan Ferguson reported that over the last couple years there had been some
internal discussion concerning establishing the position of Assistant City Administrator (ACA).
Currently the positions of Assistant to the City Administrator and Public Information Officer
were vacant. The ACA could oversee the Media Relations, GITV, and Website with cooperation
from other departments. This position could also oversee the Veterans Property Phase II, transfer
of the buildings to the city. Other duties would be economic development, including working
with the utilities department as a liaison for the Mayor and City Administrator. Staff
recommended approval.
Mayor Jensen commented on succession/contingency planning. Councilmember Steele stated as
Mayor Elect he agreed with what Mayor Jensen said and that all successful organizations had
succession planning. He would like to see a seamless transition in this position. At the December
4, 2018 Council meeting He would bring forth Brent Clark to be the Assistance City
Administrator with the understanding he would be the City Administrator when Mr. Ferguson
retired.
Motion by Steele, second by Minton to approve Resolution #2018-356. Upon roll call vote, all
voted aye. Motion adopted.
ORDINANCE:
Councilmember Minton moved "that the statutory rules requiring ordinances to be read by title
on three different days are suspended and that ordinances numbered:
#9713 - Consideration of Approving Salary Ordinance
#9714 — Consideration of Imposing an Additional One-Half Percent Sales Tax
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on second reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage."
Councilmember Haase seconded the motion. Upon roll call vote, all voted aye. Motion adopted.
#9713 - Consideration of Approving Salary Ordinance
Human Resources Director Aaron Schmid reported that the proposed salary ordinance included
two changes. The first was the addition of the Assistant City Administrator classification. The
second proposed change was a correction to the amount of inedical leave payout for non-union
employees upon retirement. Staff recommended approvaL
Page 3, City Council Regulaz Meeting, November 20, 2018
Motion by Donaldson, second by Stelk to approve Ordinance #9713.
City Clerk Pro Tem: Ordinance #9713 on first reading. All those in favor of the passage of this
ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
City Clerk Pro Tem: Ordinance #9713 on second and final reading. All those in favor of the
passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote,
all voted aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9713 is declared to be lawfully adopted upon publication as required by
law.
#9714 — Consideration of Imposing an Additional One-Half Percent Sales Tax
City Administrator Marlan Ferguson reported that through approval of the sales and use tax
ballot question by the City's electorate at the November 6, 2018 general election, the City of
Grand Island is empowered to increase the local sales and use tax rate by one-half percent (%2%)
to two percent (2%) with the revenue from such increased rate to be used for: (1) public
highways; (2) municipal streets, bridges, and sidewalks; (3) buildings and capital equipment used
in the operation of city government; (4) parking facilities; and (5) public safety equipment
necessary for the provision of city public safety services. This increase would terminate not more
than ten years after the effective date of the increased sales and use tax. Staff recommended
approval.
Motion by Stelk, second by Hehnke to approve Ordinance #9714.
City Clerk Pro Tem: Ordinance #9714 on first reading. All those in favor of the passage of this
ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
City Clerk Pro Tem: Ordinance #9714 on second and final reading. All those in favor of the
passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote,
all voted aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9714 is declared to be lawfully adopted upon publication as required by
law.
#9715 - Consideration of A�proving Annexation of Propertv Located at 2610 So.
En�leman Road (Rowe Second Subdivision) (First Reading�
Regional Planning Director Chad Nabity stated this item was related to the aforementioned
Public Hearing and was the first of three readings.
Motion by Haase, second by Minton to approve Ordinance #9715 on first reading only.
Page 4, City Council Regulaz Meeting, November 20, 2018
CONSENT AGENDA: Motion by Donaldson, second by Jones to approve the Consent Agenda.
Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of November 6, 2018 City Council Re�ular Meeting_
Approvin�Re-Appointment of Jolene Wojcik to the Grand Island Facilities Corporation.
Approving Rec�uest from Kyle Nitchals, 3755 Norseman Avenue for Liquor Manager
Designation for Sam's Club 6461, 1510 N. Diers Avenue.
#2018-340 - A� rovin� Final Plat and Subdivision A�reement for Front Porch Subdivision. It
was noted that Frank W. Huntley/General Partner/ The Merle Family Limited Partnership,
owner, had submitted the Final Plat and Subdivision Agreement for Front Porch Subdivision
located north of US Highway 30 and west of Willow Street, Capital Avenue and west of Webb
Road for the purpose of creating 1 lot on 0.55 acres.
#2018-341 - A�proving Final Plat and Subdivision Agreement for The Village Fifth Subdivision.
It was noted that Thayer Family, LLC, owners, had submitted the Final Plat and Subdivision
Agreement for The Village Fifth Subdivision located south of Woodland Drive and west of
Ramada Road for the purpose of creating 261ots on 9.07 acres.
#2018-342 - A�proving Acquisition of Utility Easement - 3216 US Highwav 34 - NPT Truckin�,
LLC.
#2018-343 - Approving Acquisition of Utility Easement - 3230 US Highwav 34 - Fast Track
Buildings & Construction, LLC.
#2018-344 - Approving Bid Award - Citv Wellfield Pump #2 Motor with Hupp Electric Motors
of Marion, Iowa in an Amount of $26,922.55.
#2018-345 - Approving Bid Award for Snow Removal Operations for Law Enforcement Center
with AMP Works-Snow of Grand Island, Nebraska for the followin� amounts:
<3" Snow: $ 495.00
3.1-6" Snow: $ 891.00
6.1-9" Snow: $1425.00
9.1-12" Snow: $1995.00
12"+ per " Snow: $ 195.00
#2018-346 - Approving Lease Purchase of a Combination Sewer Cleaner Truck for the Streets
Division of the Public Works Department from Nebraska Environmental Products of Lincoln,
Nebraska and a Lease Purchase Agreement with National Cooperative Leasing of Alexandria,
Minnesota in an Amount of $342,201.90.
#2018-347 - A�proving Bid Award for Four (4) Solid Rubber Loader Wheels for the Solid
Waste Division of the Public Works Department with SETCO Solid Tire of Idabel, Oklahoma in
an Amount of $25,510.00.
#2018-348 - Approvin� Chan�e Order No. 3 for Sanitary Sewer Manhole Flow
Monitoring/Rehabilitation; Project No. 2018-WWTP-2 with The Diamond En ing eering
i
Page 5, City Council Regulaz Meeting, November 20, 2018
Com�anv of Grand Island, Nebraska for an Increase of $3,050.00 and a Revised Contract
Amount of $238,505.61.
#2018-349 - Approvin� Acquisition of Drainage Easement in Connell Industrial Park Second
Subdivision (2110 E Hi hway 30- Overhead Door Cor�).
#2018-350 - Ap rp ovin� Award of Professional En ing eering Consulting Services for Broadwell
Avenue & UPRR Grade Separation Study with HDR En ing eering, Inc. of Omaha, Nebraska in
an Amount not-to-exceed $226,660.00.
#2018-351 - Ap rp oving Memorandum of Understanding for Housing Studv and Analysis of
Impediments with the Grand Island Area Economic Development Corporation.
#2018-352 - A� rovin� Renewal Contract for 911 Ma�ping Software with GeoComm of St.
Cloud, Minnesota in an Amount of $76,217.00.
#2018-353 - A� rp ovin�urchase of New 911 Radio Consoles from Platte Valley
Communications of Grand Island. Nebraska in an Amount of $68,000.00.
#2018-332 - Ap rp ovin� Purchase of Emergencv Call Works 911 Svstem from Motorola
Solutions, Inc. in an Amount of $242,583.70.
�UESTS AND REFERRALS:
Consideration of Forwarding Blighted and Substandard Studv for Proposed Area #28 to the Hall
County Re�ional Planning Commission (Tunnel Wash I LLC� Regional Planning Director Chad
Nabity reported that Tunnel Wash I LLC had submitted this study for approximately 78.45 acres
of property in northwest Grand Island located between U.S. Highway 281 and Webb Road; and
State and 13th Streets for purposes of redevelopment. Staff recommended approval.
Matt Pricester, 2508 Timber Meadows Lane, Norfolk, Nebraska, representing Tunnel Wash I,
LLC spoke in support. Comments were made by Council about having a Study Session regarding
the use of TIF and what the City would require for future applications.
Motion by Minton, second by Steele to forward the Blighted and Substandard Study for
proposed Area #28 to the Hall County Regional Planning Commission. Upon roll call vote,
Councilmembers Steele, Minton, Fitzke, Donaldson, Jones, and Stelk voted aye.
Councilmembers Hehnke and Haase voted no. Motion adopted.
RESOLUTIONS:
#2018-354 - Consideration of Approving Resolution of Intent to Create Parking District #3 and
for the Dissolution of Parking District #1. Assistant Finance Director William Clingman reported
that Ordinance No. 5854 established the Downtown Improvement and Parking District, or
"Parking District #1" in 1975. The goal of the new Parking District #3 was to better balance
those paying into the Parking District with those who are using and/or most benefit from the
Parking District. The new district would change from an occupation tax to a special assessment.
Staff recommended approval.
Page 6, City Council Regular Meeting, November 20, 2018
Discussion was held regarding residential properties at the Yancy that would have to pay an
assessment. City Attorney Jerry Janulewicz answered questions regarding exemptions. Regional
Planning Director Chad Nabity stated Parking District #2 included the Yancy and was a much
bigger area. Finance Director Patrick Brown stated those residents in the Yancy paying Parking
District #2 assessments could be deducted from paying Parking District #3 assessments if that
was what the Council wanted.
Motion by Steele, second by Stelk to approve Resolution #2018-354. Upon roll call vote, all
voted aye. Motion adopted.
#2018-355 - Approving Amendment No. 1 to En ing eering Consulting Agreement for Old Potash
Highway Corridor Studv. Public Works Director John Collins reported that on October 10, 2017
City Council approved an Engineering Services Agreement with Olsson Associates of Grand
Island, Nebraska in the amount of $249,963.26 for Old Potash Highway Corridor Study. With
the completion of the study it was now time to move forward with final engineering design for
the first phase of the overall construction project. Phase I would involve roadway and
intersection improvements along the Old Potash corridor from Webb Road on the east to the post
office on the west end. An amendment to the original agreement with Olsson, Inc. was requested
at this time, in the amount of $733,500.00 combined with the unused portion of the original
contract the revised agreement amount was $916,463.26. Staff recommended approval.
Motion by Donaldson, secorid by Minton to approve Resolution #2018-355. Upon roll call vote,
all voted aye. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Minton, second by Fitzke to approve the payment of claims for the period of
November 7, 2018 through November 20, 2018 for a total amount of $5,364,419.67. Upon roll
call vote, all voted aye. Motion adopted.
ADJOURNMENT: The meeting was adjourned at 8:17 p.m.
Aaron Schmid
City Clerk Pro Tem