10/04/2011 MinutesCITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL STUDY SESSION
October 4, 2011
Pursuant to due call and notice thereof, a Study `Session of the City Council of the City of Grand
Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on
October 4, 2011. Notice of the meeting was given in the Grand Island Independent on
September 28, 2011.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following Councilmember's
were present: Bob Niemann, Kirk Ramsey, Peg Gilbert, Mitch Nickerson, Linna Dee Donaldson,
and John Gericke. Councilmember's Chuck Haase, Larry Carney, Scott Dugan, and Randy Gard
were absent. The following City Officials were present: City Administrator Mary Lou Brown,
City Clerk RaNae Edwards, City Attorney Bob Sivick, and Interim Finance Director Jaye
Monter.
PLEDGE OF ALLEGIANCE was said.
MAYOR COMMIINICATION: Mayor Vavricek introduced Community Youth Council
members Tori Katzberg and Jackson Buck and thanked them for being at the meeting. Mayor
thanked all the people involved in the Harvest of Harmony Parade. Comments were made
concerning five International visitors from Tajikitsan and seven visitors from Latin America
visiting this week. Mentioned was correspondence received by the Mayor and an upcoming
Knickrehm School reading event. Mayor thanked City Administrator Mary Lou Brown for her
leadership during budget meetings and Human Resources Director Brenda Sutherland for her
work on union negotiations. Mayor thanked the Grand Island Independent for supporting the
Mayor in vetoing Ordinance #9355. Explained were his reasons for vetoing the vote. Mentioned
was that the veto procedure was allowed under City Code and had not been used much in the
past.
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Granicus Presentation.
Pat Larsen, GIS Coordinator presented a Granicus demonstration outlining the benefits of this
program on the web-site. Live streaming was shown and the benefits for people anywhere in the
world with connection to the internet to watch. Also presented was how to access, navigate, and
search the many online streaming programming available to the public. Pictometry aerial photos,
which was a joint effort with Hall County, was included in the demonstration.
Discussion of Agreement for Professional En�ineering Services Entitled "Wastewater Treatment
Plant and Collection Svstem Rehabilitation".
Page 2, City Council Study Session, October 4, 2011
Terry Brown, Public Works Manager of Engineering Services provided background on the need
of the rehabilitation and the contractual process for the Wastewater Treatment Plan and
Collection System.
Presented were the following initial engineering contract CIP components:
Northeast Interceptor $15.70M '
Collection System Rehabilitation
4cn _ Stn Streets & Eddy-Vine $ l.l OM
South Interceptor $ 2.98M
West Interceptor $ 0.91 M
Wastewater Treatment Plant $ 9.22M
$29.91M
Interceptor lines were explained as large diameter lines which collected large amounts of waste
and takes it directly to the Wastewater Treatment Plant. �
Derek Cambridge, Project Director with Black & Veatch presented the three critical need areas:
Collection System Rehabilitation; Collection System Planning' and Improvements; and
Wastewater Treatment Plant Rehabilitation. Reviewed were maps of the sanitary sewer main
interceptors and pictures of the lines showing the wear and need for replacement.
Mayor asked CYC students Tori Katzburg and Jackson Buck what would happen if the
interceptor lines collapsed. Ms. Katzburg answer it would get a little messy.
Kevin Meador, Project Manager with Black & Veatch presented the following Project
Components:
• Planning Study
* Collection System Model
* Northeast Interceptor Corridor Study
• Collection System Rehabilitation
* Northeast Interceptor (7th to WWTP)
* 4tn _ 5`h Streets & Eddy — Vine Streets
* South & West Interceptor
• WWTP Rehabilitation
* Influent Pumping & Screening
* Flow Measurement
* Grit Removal
Comments were made concerning public awareness and impact to thelcitizens.
The following Project Phasing was explained:
• Phase 1
* Planning Studies
* Conceptual Design
Page 3, City Council Study Session, October 4, 2011
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• Phase 2
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• Phase 3
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Preliminary Design
Preliminary Design
Final Design
Bidding
Construction
Mr. Meador reviewed the project schedule with Phase 1— Planning being completed in 2012.
Mr. Brown stated the cost for Phase 1 was as follows: '
• Project Management $103,360
• Initial Planning Studies $407,000 '
Conceptual & Preliminary Design
� 4rn _ Stn & Eddy to Vine $166,040 ,
West & South Interceptors
• WWTP $274,800 '
• Northeast Interceptor $169,960 '
$1,121,160 '
Amendments to the contract would be brought to Council in the spring of 2012. Discussion was
held regarding conducting this design in-house. Mr. Brown stated this would take approximately
40 engineers and 6,000 hours of time to design. City Administrator Brown answered questions
concerning borrowing (bonding) money now with lower interest rates to pay for this project.
This was a multiple year project and there was no need to borrow money until it was needed.
Mentioned was that within the budget of the Public Works Department there was money built in
if there was failure to the system. '
Discussion was held regarding building a new plant to the west part of town. Mr. Brown stated at
one time there was a small plant at the CAAP land. Several locations had been looked at over the
years. The cost of a new plant would be cost prohibitive. Comments were made that gravity flow
was the way to go. ,
Mentioned was that the existing interceptor lines were in current easements and a re-route or new
route would require property/easement acquisition. '
ADJOURNMENT: The meeting was adjourned at 8:35 p.m
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RaNae Edwards
City Clerk