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08/15/2006 Minutes I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL BUDGET SESSION August 15,2006 Pursuant to due call and notice thereof, a Special Budget Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on August 15,2006. Notice of the meeting was given in the Grand Island Independent on August 9, 2006. Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Meyer, Whitesides, Pielstick, Gilbert, Nickerson, Cornelius, Pauly, Hornady, Walker, and Haase. The following City Officials were present: City Administrator Gary Greer, Deputy City Clerk Paul Briseno, Finance Director David Springer, Interim City Attorney Dale Shotkoski, and Public Works Director Steve Riehle. INVOCATION was given by Pastor Rene Lopez, Iglesia de Dios Church, 2325West State Street followed by the PLEDGE OF ALLEGIANCE. OPENING REMARKS: Department directors and supervisors were in attendance and introduced themselves to the Council. They were available to answer questions of the Council regarding the proposed FY 2006-07 Budget. PRESENTATION: City Administrator, Gary Greer presented the FY 2006-07 City Single Budget through the budget transmittal letter and a power point presentation. See Attachment A. ADJUSTMENTS TO FY 2006-07 BUDGET: City Finance Director, Dave Springer reported an overview of recommended changes to the proposed FY 2006-07 Budget. See Attachment B. Mr. Springer further reported the summary of the budget. See Attachment C. A motion was made by Councilmember Hornady, and seconded by Council member Walker to accept the recommended changes proposed by the Finance Department. Upon roll call vote, all voted aye. Motion adopted. Councilmembers Haase, Pielstick, Gilbert, Walker and Mayor Vavricek had budget inquiries regarding cash balance, MIRF, health insurance, property tax and lid exclusions. A motion was made by Councilmember Walker, and seconded by Council member Meyer to take $75,000 from the Hike and Bike Trails as well as $75,000 from the CAPP project and reallocate the monies to prioritize the start of a railroad quiet zone. Upon roll call vote, Councilmember's _ m_ ____~~~~_______-~". -~;~~i.~",{i~'ll;;~~~~;l'M';_ltjjlJ[~~~~~~:'~ I ~.. .~ -~"~~"i . ,~ Page 2, City Council Study Session, July 18,2006 Walker, Meyer, and Haase voted aye and Councilmember's Whitesides, Pielstick, Gilbert, Nickerson, Hornady, Pauly and Cornelius voted no. Motion Failed. Council members Hornady, Walker, Whitesides, Nickerson and Pielstick made comments regarding the motion. 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"', I 2007 B d t S U lEe ummarv lSeginning Bond Ending Balance Revenue Proceeds Transfers In Transfers Out ADDf'Ooriation Balance General Fund 6,105,047 27,108,344 - 4,001 250 1,486,579 32,576,479 5,151585 Permanent Funds 381,678 32 500 - - 11,500 - 402,678 Soecial Revenue Funds 1,592.571 7.482,275 - 885000 3875 000 4,930,971 1,153875 Debt Service Fund 171,100 1700,000 4,750,000 142,000 4,750 000 2,008,996 4104 Caoital Proiects Fund 3.315,482 3.529,907 - 5650,000 - 12465,960 29 409 SDeClal Assessments Fund 117,092 296,500 - - 192,000 - 221,592 !Total General Government 13,682,971 40,149,526 4,750,000 10,678,250 10,315,079 51,982,426 6,963,243 Enternrise Fund 24679985 65,356,025 - - 589,750 89,892,326 19,553,934 Internal Service Fund 3,007,000 8,848,038 - - - 9,618,174 2,236,864 IT otal Proprietary 27,686,985 74,204,063 - - 589,750 79,510,500 21,790.798 Aaencv Fund 37,944 671 200 - - - 670,850 38,294 Trust Fund 8,723.212 332,500 - 226,579 - 1,739,079 7,543,212 Total Fiduciary 8.761,155 1,003,700 - 226,579 - 2,409,929 7,581,505 Total All Funds 36,335,545 'i"',;<:",~" , i~~ --'-"y,Ci' .t!''.\.,j;~i~~~~H;'';_,'L~);~.,~b~;_:~~:,':::, .",,,-,_,,,_ L::~-:_,,<;i,<., _,.~".~jj:~ji~.t~;;""j;:-<~Z.;l~,~Jj;;:.'d:::'~;i;;,,~'I~-L!f,k~"i~<:, ,;'J;;i..;...;,~;-;~bi~::;'.:.~~.-i.J.r.~d:;~'''~''::''_'.j~~ GENERAL FUND OPERATING TRANSFERS 2004 2005 2006 2006 2007 ACTUAL ACTUAL REVISED PROJECTED BUDGET Ooeratinl! Transfers In I2 f!:2m. General fund - 100 Library Trust - 20 I 6,861 6,240 4,500 4,500 4,500 General Fund - 100 Cemetery Trust - 202 8,525 6,705 6,000 6,000 7,000 General Fund - 100 Gas Tax - 210 2,980,000 2,990,000 3,210,000 3,210,000 3,400,000 General Fund - 100 Keno - 220 250,000 250,000 General Fund - 100 Police Grants - 260 18,261 21,555 General Fund - 100 Line of Credit- 310 1,500,000 General Fund - 100 Debt Service - 310 General Fund - 100 Capital Projects - 400 193,820 General Fund - 100 Electric Utility - 520 462,089 476,627 518,441 518,441 550,000 General Fund - 100 Water Utility - 525 40,625 38,923 38,233 38,233 39,750 General Fund - 100 Employee Benefits - 70S 38,034 Total 5,248,216 3,540,051 4,027,174 4,027,174 4,001,250 Ooeratin2 Transfers O1It From !!! General Fund - 100 Economic Development - 238 400,000 400,000 750,000 750,000 750,000 General Fund - 100 E-911 - 215 65,000 General Fund - 100 Community Development - 250 32,000 66,000 75,000 20,000 60,000 General Fund - 100 Debt Service - 31 0 2,285,580 I General fund - 100 Capital Projects - 400 1,392,169 4,026,278 1,700,000 450,000 General Fund - 100 Equipment Replacement - 620 100,000 100,000 100,000 General Fund - 100 Pension Trust - 800 196,505 222,816 228,495 222,000 224,079 General Fund. 100 Employee Trust - 825 7,500 2,500 2,500 2,500 Total 4,313,754 4,815,094 1,155,995 2,859,500 ! ,486,579 .iiO.~":;;.jj;;.,,,"':"""';Ojii.i'-'';''''; '~''''''-;i~~~~!I;~:''~,~~~t5.b''''~;- ,or.; -;~:~;,,:,~,;.it' _ _~ _ ~_'_~-.i...;~:"': '-,:,;",. '.~_2:-,:':":';....'...';;;;';~~~?':')~'iii.".o::~~"i~~;'-'~;;::;"'.~~"'J<;-:';'''''' _..II.:"~-,,.f: ;"!ii:c.:.. -:..i.~~ ~<,:.";.l:::,,l-~: CAPITAL IMPROVEMENT FUND 2004 2005 2006 2006 2007 Actua' Actual Revised Proiected Budi!et Beginning Cash Balance 279,735 5,036 2,384 2,384 3,315,482 Revenue 322,166 381,516 3,977,300 2,372,396 3,529,907 Transfers In 3,816,751 4,886,278 9,535,911 10,574,500 5,650,000 Total Resources Available 4,418,652 5,272,830 13,515,595 12,949,280 12,495,389 Expenditures 4,219,797 5,270,446 14,945,268 9,633,798 12,465,980 Transfers Out 193,820 T otaf Requirements 4,413,617 5,270,446 14,945,268 9,633,798 12,465,980 I Ending Cash Balance 5,036 2,384 (1,429,673) 3,315,482 29,409 CAPITAL IMPROVEMENT TRANSFERS 2004 2005 2006 2006 2007 Actual &!W Revised Proiected Budsret ODentiDll Tnnden In I!! EI!!l Capital Projects - 400 General Fund - ]00 1,392,169 4,026,278 ],700,000 450,000 Capital Projects - 400 MIRF - 205 150,000 50,000 89,500 289,500 Capital Projects - 400 State Gas Tax - 210 689,900 400,000 100,000 Capital Projects - 400 Keno - 220 499,800 150,000 300, ()()() Capital Projects - 400 Debt Service - 310 8,996,411 7,800,000 4,750,000 Capital Projects - 400 Special Assess - 40 I 1,084,882 260,000 450,000 785,000 50,000 Capital Projects - 400 Special Assess - 730 Total 3,816,751 4,886,278 9,535,911 10,574,500 5,650,000 OoeratilU! Transfen Out From I!! Capital Projects - 400 General Fund - IDO t 93,820 I Total 193,820 City of Grand Island Changes to proposed Annual Budget Fiscal Year 2006-2007 Page 1 of2 2006 Projection Reason )0 Fund 79,500.00 Decrease Exps in Heartland Shooting Park Lower Projected Expenses Fund (57,700.00) Decrease Revenues in HPSP Lower Projected Revenues 100 Fund 50,000.00 Increase Natural Gas Franchise Revenue Higher Projected Revenues 100 Fund 71,800.00 Net Increase (Decrease) 310 Fund 200,000.00 Decrease Transfer to 400 Fund Lower Law Enforcement Bond Proceeds 310 Fund (200,000.00) Decrease Revenue Lower Law Enforcement Bond Proceeds 310 Fund Net Increase (Decrease) 400 Fund (200,000.00) Decrease Transfer from 310 Fund Lower Law Enforcement Bond Proceeds 400 Fund 900,000.00 Decrease Firestation No.1 expenses Postpone costs until Budget year 2007 -acct #90007 400 Fund 35,000.00 Decrease Wood River ROW Acquisition Actual costs under projection-acct #90051 400 Fund 192,209.00 Decrease So. Locust Construction Actual costs under projection-acct #90059 400 Fund 600,000.00 Decrease Capital Ave: Drainway to Webb Postpone costs until Budget year 2oo7-acct #90148 400 Fund 320,000.00 Decrease Indian Acres Asphalt Paving Postpose costs until Budget year 2007 -acct #90062 1.847.209.00 Net Increase (Decrease) I 1,919,009.00 All Funds 2006 Projection Increase (Decrease) 100 Fund 100 Fund 100 Fund 100 Fund 100 Fund 100 Fund 100 Fund 100 Fund 100 Fund 100 Fund 2007 Bud~et Reason 76,772.00 Decrease Payroll Expenses Salary Ordinance #9061- August 8, 2006 185,000.00 Increase Property Tax Revenue Reducing Property Tax Revenue in Debt Service Fund (24,840.00) Decrease County Share Revenue 39,500.00 Decrease Operating/Capital Expenses Emergency Management Division Emergency Management Division 69,000.00 (69,000.00) Airport Security Grant Revenue Increase in Police Payroll Expenses 74,400.00 Decrease Expenses Heartland Public Shooting Park (45,000.00) Decrease Revenues Heartland Public Shooting Park 50,000.00 Increase Natural Gas Franchise Revenue Higher Projected Revenues 101,253.00 Increase County Share Library Revenue Missing frOOl 2007 Budget Fund 457,085.00 Net Increase (Decrease) (133.00) Increase Payroll Expenses Salary Ordinance #9061-August 8, 2006 City of Grand Island Changes to proposed Annual Budget 271 Fund 290 Fund 310 Fund 310 Fund 400 Fund 400 Fund 400 Fund 2006 Bud2et 262.00 Decrease Payroll Expenses 148.00 Decrease Payroll Expenses 954.00 Decrease Payroll Expenses (185,000.00) Decrease Property Tax Revenue 185,000.00 Decrease Bond payments Net Increase (Decrease) (900,000.00) Increase Firestation No. 1 expenses (600,000.00) Increase Capital Ave: Drainway to Webb (320,000.00) Increase Indian Acres Asphalt Paving 400 Fund (1,820,000.00) Net Increase (Decrease) 10 Food 520 Fund 520 Fund 520 Fund 520 Fund 530 Fund 605 Fund 610 Fund 2,120.00 Decrease Payroll Expenses 1,320,000.00 Decrease Fuel Expense (1,327,900.00) Decrease Electric Revenue Sales (150,000.00) Increase Payroll Expenses (157,900.00) Net Increase (Decrease) (14,009.00) Increase Payroll Expenses (18,289.00) Increase Payroll Expenses (2,167.00) Increase Payroll Expenses (1,551,929.00) An Funds 2007 Budget Increase (Decrease) Fiscal Year 2006-2007 Page 2 of2 Reason Salary Ordinance #9061- August 8, 2006 Salary Ordinance #9061-August 8, 2006 Salary Ordinance #9061-August 8, 2006 Lower Law Enforcement Bond Payment Postpone costs until Budget year 2007 -acct #90007 Postpone costs until Budget year 2oo7-acct #90148 Postpose costs until Budget year 2oo7-acct #90062 Salary Ordinance #9061- August 8, 2006 Lower Coal Prices Adjusted Electric Rate Increase due to lower Coal Price Salary Ordinance #906 I-August 8, 2006 Salary Ordinance #9061-August 8, 2006 Salary Ordinance #9061- August 8, 2006 Salary Ordinance #9061- August 8, 2006 367,080.00 Ending Increase in Cash Balance AD Funds 2007 Budget